Job summary
We have a greatopportunity for anyone with an interest in facilities, events, people and offices. We are looking for a proactive and enthusiastic Reception & Facilities Assistant for our lovely London office on the edge of the Olympic Park, Stratford. The successful candidate will work in a small but efficient facilities team, alongside other health organisations to create a great place for staff to come and work. They will also support to set our large external meeting room suite which includes meeting room and AV set ups, catering and reception services.
This is a Band 3 position Agenda for Change plus Inner HCAS and is an office based role.
The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.
Main duties of the job
To provide a range of administrative support services and event planning within the Facilities team, to ensure a successful, effective, and efficient day-to-day running of the London office, including a large meeting room suite, staff area and reception.This will include catering and reception responsibilities.
About us
The Facilities Team is responsible for a range of tasks including maintenance of the building and equipment, coordination of travel to and from the business, purchase ordering and other clerical support duties. No two days are the same and there is a strong team ethic among us. If you are successful, your role would be to provide a range of administrative support services and event planning within the Facilities team, to ensure a successful, effective, and efficient day-to-day running of the London office, including a large meeting room suite, staff area and reception.
Here at NICE we are passionate and proud of the work we do and the impact we make.
We can offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.
Benefits:
- We offer a range of benefits including the NHS pension scheme and staff discounts
- We provide a thorough induction programme
- Personal development is supported through extensive training and development opportunities
- We promote flexible working to help staff achieve a healthy work life balance
- We value equality and diversity and welcome applicants from all sections of the community
- We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme
If you feel this is the type of environment, you will enjoy working in then please feel free to contact us for more information or apply now.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Job description
Job responsibilities
To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrateall essential criteriathrough the entirety of the recruitment process to be considered for the job.
Please see job description attached for full list of responsibilities.
Person Specification
Knowledge/Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate.
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting.
- Ability to use Office 360, including Word and Excel.
- Commitment to health and safety policies and procedures.
Desirable
- Knowledge of office procedures.
- Knowledge of audio-visual equipment.
Experience
Essential
- Introducing and maintaining systems and administrative procedures.
- Organising meetings.
- Flexible attitude to work and ability to work as part of a team.
Person Specification
Knowledge/Skills
Essential
- Ability to communicate confidently with individuals at all levels both within and outside the organisation, using the appropriate use of tact and persuasive skills as appropriate.
- Ability to co-ordinate and prioritise work on different projects to meet deadlines which may be conflicting.
- Ability to use Office 360, including Word and Excel.
- Commitment to health and safety policies and procedures.
Desirable
- Knowledge of office procedures.
- Knowledge of audio-visual equipment.
Experience
Essential
- Introducing and maintaining systems and administrative procedures.
- Organising meetings.
- Flexible attitude to work and ability to work as part of a team.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
