Job summary
The HFEA is the UK's independent regulator overseeing safe and
appropriate practice in fertility treatment and embryo research. We license and
monitor clinics carrying out IVF, donor insemination, and human embryo
research.
We are looking for a full-time IGRM Officer
to work within our small team on a fixed term 12-month basis. This team manages
the information governance and records management functions at the HFEA
including Data Protection Impact Assessments (DPIAs), Subject Access Requests
(SARs) and management of data breaches. It is also responsible for our
electronic document management system.
The
HFEAs office is at 2 Redman Place, Stratford, London. This post is offered as
your choice of either office based in which case (you need to attend the office
at least once per week) or home based (you cannot attend the office more than 3
times per month).
If you would like an informal discussion about the role
please contact:
Neil McComb - Neil.mccomb@HFEA.gov.uk (Available between 21st to 27th April only)
Alice Collinge (Alice.collinge@hfea.gov.uk)
Tuesday 28th April Friday 9th May
Interviews are likely to take place w/c 26th May, virtually via Teams.
Main duties of the job
We are looking for someone who is
proactive, detail-oriented, and capable of managing competing priorities with a
methodical approach. You will need to be confident interpreting data protection
legislation and information governance best practice and applying it
pragmatically to real-world situations. The ideal candidate will take ownership
of their work, show initiative in resolving issues, and have a collaborative
attitude that supports cross-team engagement. Experience supporting DPIAs,
SARs, and managing records or information systems in a regulatory or public
sector environment would be particularly valuable.
About us
The HFEA is
the UK's independent regulator overseeing safe and appropriate practice in
fertility treatment and embryo research. We license and monitor clinics
carrying out IVF, donor insemination, and human embryo research.
This post is
offered as either office based (in which case you will need to attend the
office at least one day per week)or home based (in which case office attendance will be specified by
your line manager based on business need). Our office is in Stratford, east
London, in attractive new premises on the edge of the Olympic Park, alongside
several other health Arms Length Bodies. In addition to flexibility and hybrid
working we offer generous annual leave and pension arrangements.
The HFEA is a
member of the Community Race and Work Charter and the Disability Confident
Charter. We are committed to ensuring an inclusive and supportive working
environment that is free from any form of discrimination. We recognise that
there are real benefits of having a diverse community of staff and aim for our
workforce to be truly representative of all sections of society. Additionally,
we adopt a culture that hopes to attract and retain talented individuals that
want to work with us.
In November 2024, the HFEA was awarded People Insight's Outstanding Workplace Award 2024.
Job description
Job responsibilities
The Information Governance and Records Officer will
be responsible for assisting in the development, and implementation of the
HFEAs information governance processes and policies, to make sure that we
store, manage and share information appropriately.
The postholder will provide expert support relating
to IG, Records Management and its application to the HFEA Act and the
Authoritys work. The postholder will make recommendations and assist
implementation of agreed approaches.
The Information Governance and Records Officer will
ensure our records management policies, process and procedures are robust and
effective. The postholder will have an important role in records management and
ensuring policies around retention and deletion are followed after we migrate
our electronic document management system to SharePoint.
This is a great opportunity for someone looking to
build a career in information governance, with opportunities for professional
development and training.
1. Leading on certain DPIA assessments under
leadership of manager
2. Identify policies and procedures for review
and identify gaps in the organisations existing documentation
3. Monitoring retention management across teams
4. Performing administrative tasks regarding
DPIAs and data breach reporting
5. Supporting IGRM manager in handling of Subject
Access Requests (SARS)
6. Support training initiatives including inductions
for new staff on key IGRM practices
7. Provide support to internal HFEA committees
Job description
Job responsibilities
The Information Governance and Records Officer will
be responsible for assisting in the development, and implementation of the
HFEAs information governance processes and policies, to make sure that we
store, manage and share information appropriately.
The postholder will provide expert support relating
to IG, Records Management and its application to the HFEA Act and the
Authoritys work. The postholder will make recommendations and assist
implementation of agreed approaches.
The Information Governance and Records Officer will
ensure our records management policies, process and procedures are robust and
effective. The postholder will have an important role in records management and
ensuring policies around retention and deletion are followed after we migrate
our electronic document management system to SharePoint.
This is a great opportunity for someone looking to
build a career in information governance, with opportunities for professional
development and training.
1. Leading on certain DPIA assessments under
leadership of manager
2. Identify policies and procedures for review
and identify gaps in the organisations existing documentation
3. Monitoring retention management across teams
4. Performing administrative tasks regarding
DPIAs and data breach reporting
5. Supporting IGRM manager in handling of Subject
Access Requests (SARS)
6. Support training initiatives including inductions
for new staff on key IGRM practices
7. Provide support to internal HFEA committees
Person Specification
Managing work
Essential
- Ability to work independently with self-motivation
- Ability to work across organisational functions and to champion information governance with colleagues
- Confidence to collaborate with and influence staff at all levels
- Excellent written and verbal communication skills, with the ability to explain complex concepts clearly.
Experience
Essential
- Experience and an understanding of data protection laws, including UK GDPR and the Data Protection Act 2018.
- Experience in applying information governance policies and procedures
- Experience of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Desirable
- Experience of working in the public sector
- Experience using SharePoint for records management
- Experience using a privacy compliance platform
Qualifications
Essential
- Educated to at least A'Level or equivalent
Desirable
- Educated to degree level or equivalent or experience working in an Information governance field
- Specialist knowledge of management of healthcare information and Caldicott Guardian principles
- Awareness of Freedom of Information (FOI) regulations
Person Specification
Managing work
Essential
- Ability to work independently with self-motivation
- Ability to work across organisational functions and to champion information governance with colleagues
- Confidence to collaborate with and influence staff at all levels
- Excellent written and verbal communication skills, with the ability to explain complex concepts clearly.
Experience
Essential
- Experience and an understanding of data protection laws, including UK GDPR and the Data Protection Act 2018.
- Experience in applying information governance policies and procedures
- Experience of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
Desirable
- Experience of working in the public sector
- Experience using SharePoint for records management
- Experience using a privacy compliance platform
Qualifications
Essential
- Educated to at least A'Level or equivalent
Desirable
- Educated to degree level or equivalent or experience working in an Information governance field
- Specialist knowledge of management of healthcare information and Caldicott Guardian principles
- Awareness of Freedom of Information (FOI) regulations
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
