Job summary
The Human
Fertilisation and Embryology Authority is the UKs independent regulator
of clinics providing fertility treatment and research involving human embryos. It
operates as an arms-length body of the Department of Health and Social Care.
The HFEA is
embarking on a transformation programme to replace several systems to ensure
the HFEA remains a regulator that can operate effectively in todays and
tomorrows world. We are seeking to move
away from legacy bespoke systems where possible to Microsoft cloud native
platforms such as Dynamics 365, Power Platform and SharePoint. The main systems
we are looking to replace are
Bespoke
in house system which manages our key regulatory and licensing activities
HFEA
web portal which our licensed fertility centres use to submit data and licence
applications
Document
Management System from OpenText Content Manager to SharePoint
We recently
launched a tender procurement and received significant interest from Microsoft
partners. We are now progressing through the supplier selection process and
expect to award the tender to a supplier by the end of calendar 2024, with
delivery to start early in the new year.
Main duties of the job
We are seeking
an IT Project Manager to work closely with HFEA staff and the awarded supplier
to ensure the transformation project delivery is a success. Ideally you would have previous experience in
managing IT projects when an outsourced supplier was responsible for delivery. This
role will need strong leadership and interpersonal skills to engage with a
large group of stakeholders effectively.
Interviews are likely to take place w/c 6/13 January 2025.
Please note you need to have the right to work in the UK to apply for this position.
We are unable to recruit via agencies at this stage. We reserve the right to close the advert early.
About us
The HFEA is
the UK's independent regulator overseeing safe and appropriate practice in
fertility treatment and embryo research. We license and monitor clinics
carrying out IVF, donor insemination, and human embryo research.
This post is
offered as either office based (in which case you will need to attend the
office at least one day per week)or home based (in which case office attendance will be specified by
your line manager based on business need). Our office is in Stratford, east
London, in attractive new premises on the edge of the Olympic Park, alongside
several other health Arms Length Bodies. In addition to flexibility and hybrid
working we offer generous annual leave and pension arrangements.
The HFEA has recently been awarded "outstanding workplace 2024" following positive results from our staff survey.
Job description
Job responsibilities
The HFEA is
embarking on a transformation programme to replace several systems to ensure
the HFEA remains a regulator that can operate effectively in todays and
tomorrows world. We are seeking to move
away from legacy bespoke systems where possible to Microsoft cloud-native
platforms such as Dynamics 365, Power Platform and SharePoint. The main systems
we are looking to replace are:
Bespoke
in-house system which manages our key regulatory and licensing activities
HFEA
web portal which our licensed fertility centres use to submit data and licence
applications
Document
Management System from OpenText Content Manager to SharePoint
We recently
launched a tender procurement and received significant interest from Microsoft
partners. We are now progressing through the supplier selection process and
expect to award the tender to a supplier by the end of calendar 2024.
Responsibilities
Setup the project governance framework so that HFEA can monitor
progress, manage risks and resources.
Be the client-side Project Manager the key
interface between the suppliers teams and HFEA.
Monitor the suppliers performance, output and deliverables to ensure
the programme is on track and delivering the expected outcomes.
Schedule workshops as needed so that internal staff resources are
available for the project.
Identify and communicate risks, concerns, issues, dependencies, blockers
and initiate the appropriate escalations or mitigating actions.
Ensure project administration is well developed and submitted regularly to
the Project Assurance Group and board.
Write quarterly papers for the HFEAs Audit & Governance Committee
detailing the projects progress and key information they may need to be
informed of.
Engage with stakeholders at all levels, ensuring their needs and
expectations are understood and managed.
Monitor the HFEAs programme budget and forecast costs where possible.
In collaboration with the HFEAs
in-house test analyst, develop a testing programme to ensure the identified
requirements have been met with the appropriate quality assurance.
Ensure good project communications
so the organisation is kept up to date with the projects progress and
milestones e.g. drop-in sessions and intranet updates.
Job description
Job responsibilities
The HFEA is
embarking on a transformation programme to replace several systems to ensure
the HFEA remains a regulator that can operate effectively in todays and
tomorrows world. We are seeking to move
away from legacy bespoke systems where possible to Microsoft cloud-native
platforms such as Dynamics 365, Power Platform and SharePoint. The main systems
we are looking to replace are:
Bespoke
in-house system which manages our key regulatory and licensing activities
HFEA
web portal which our licensed fertility centres use to submit data and licence
applications
Document
Management System from OpenText Content Manager to SharePoint
We recently
launched a tender procurement and received significant interest from Microsoft
partners. We are now progressing through the supplier selection process and
expect to award the tender to a supplier by the end of calendar 2024.
Responsibilities
Setup the project governance framework so that HFEA can monitor
progress, manage risks and resources.
Be the client-side Project Manager the key
interface between the suppliers teams and HFEA.
Monitor the suppliers performance, output and deliverables to ensure
the programme is on track and delivering the expected outcomes.
Schedule workshops as needed so that internal staff resources are
available for the project.
Identify and communicate risks, concerns, issues, dependencies, blockers
and initiate the appropriate escalations or mitigating actions.
Ensure project administration is well developed and submitted regularly to
the Project Assurance Group and board.
Write quarterly papers for the HFEAs Audit & Governance Committee
detailing the projects progress and key information they may need to be
informed of.
Engage with stakeholders at all levels, ensuring their needs and
expectations are understood and managed.
Monitor the HFEAs programme budget and forecast costs where possible.
In collaboration with the HFEAs
in-house test analyst, develop a testing programme to ensure the identified
requirements have been met with the appropriate quality assurance.
Ensure good project communications
so the organisation is kept up to date with the projects progress and
milestones e.g. drop-in sessions and intranet updates.
Person Specification
Experience
Essential
- Delivering a project or programme in a complex environment
- Working with outsourced suppliers in a large project delivery
- Proven track record in IT project-based role
- Excellent IT skills robust knowledge and experience of Microsoft Office programs, including MS Word, Outlook, Excel, PowerPoint
Desirable
- Experience of MS Dynamics or SharePoint implementation migration
- Experience of working in a regulated environment
- Background in change management and business transformation
- Experience of using MS Project
- Experience of using an Electronic Document Records Management System
Qualifications
Essential
- Educated to degree level or equivalent relevant experience
Desirable
- Formal project management qualification (i.e. PRINCE2 or Agile certification or Managing Successful Projects)
- Formal Change Management or business transformation qualification
Knowledge & skills
Essential
- Excellent, proven knowledge of corporate project management approaches e.g. PRINCE2, Agile, etc
Managing work
Essential
- Excellent organisational and time management skills
- Excellent communication skills and ability to deal with a range of people effectively, including at a senior level
Person Specification
Experience
Essential
- Delivering a project or programme in a complex environment
- Working with outsourced suppliers in a large project delivery
- Proven track record in IT project-based role
- Excellent IT skills robust knowledge and experience of Microsoft Office programs, including MS Word, Outlook, Excel, PowerPoint
Desirable
- Experience of MS Dynamics or SharePoint implementation migration
- Experience of working in a regulated environment
- Background in change management and business transformation
- Experience of using MS Project
- Experience of using an Electronic Document Records Management System
Qualifications
Essential
- Educated to degree level or equivalent relevant experience
Desirable
- Formal project management qualification (i.e. PRINCE2 or Agile certification or Managing Successful Projects)
- Formal Change Management or business transformation qualification
Knowledge & skills
Essential
- Excellent, proven knowledge of corporate project management approaches e.g. PRINCE2, Agile, etc
Managing work
Essential
- Excellent organisational and time management skills
- Excellent communication skills and ability to deal with a range of people effectively, including at a senior level
