Go back

Administrative Assistant

Hartlepool Borough Council

Information:

This job is now closed

Job summary

Hartlepool Borough Council is looking to employ a hardworking administration assistant who is energetic, flexible and eager to support the local Family Hub offer, which incorporates Early Language Support for Every Child (ELSEC) in Hartlepool. Is this you?

Do you have good communication and organisational skills and are you able to use your own initiative? Are you responsible and prepared to work across a number of buildings? If yes, you may be the person were looking for!

Main duties of the job

As an administrative assistant you will support Speech and Language Assistants as part of the Early Help offer in Hartlepool.For example arranging appointments / rotas, minute taking, accurate data entry and data reports.You will be expected to deal with enquiries from colleagues and parents, while delivering a high standard of customer service in a range of settings

About us

Hartlepool is a vibrant and energetic town with growing prospects. As an authority we want to make Hartlepool the best it possibly can be and want dedicated, driven and committed staff to help us achieve that.

At Hartlepool Borough Council we feel it is vital that our employees are well rewarded. When you work with us, you will have access to a wide range of employee benefits specifically designed to attract, motivate and retain the very best people

Date posted

31 May 2024

Pay scheme

Other

Salary

£23,893 a year

Contract

Fixed term

Duration

18 months

Working pattern

Full-time, Flexible working

Reference number

F0113-24-0004

Job locations

Owton Manor Community Centre

Wynyard Road

Hartlepool

Cleveland

TS25 3LQ


Job description

Job responsibilities

Working in Family Hubs to support the development and delivery of the Early Help Team, with a focus on speech and language team support, ensuring all administrative functions are carried out effectively and efficiently

Full details of the job description is attached

Job description

Job responsibilities

Working in Family Hubs to support the development and delivery of the Early Help Team, with a focus on speech and language team support, ensuring all administrative functions are carried out effectively and efficiently

Full details of the job description is attached

Person Specification

Skills abilities knowledge and competencies

Essential

  • Clear communication skills written and verbal
  • Able to set up meetings and events and prepare agendas and minutes
  • Excellent organisational Skills
  • IT skills, Microsoft Office Applications
  • Ability to work on own initiative

Desirable

  • Be approachable, friendly, flexible and helpful

Experience

Essential

  • Experience of working in an administrative function role
  • Experience of using data systems

Desirable

  • Experience of working with parents, carers and the wider community
  • Experience of using SystmOne and ICS
  • Experience of working in a health care environment

Qualifications

Essential

  • Educated to NVQ Level 3 or equivalent in Business Administration, RSA, Word Processing or equivalent and must be willing to work towards NVQ 3
  • Evidence of data processing including recording information for statistical and evaluation purposes
  • Evidence of Continuous Professional Development
  • Knowledge of Microsoft Office applications including Word, Excel, Access, Powerpoint, and e-mail
Person Specification

Skills abilities knowledge and competencies

Essential

  • Clear communication skills written and verbal
  • Able to set up meetings and events and prepare agendas and minutes
  • Excellent organisational Skills
  • IT skills, Microsoft Office Applications
  • Ability to work on own initiative

Desirable

  • Be approachable, friendly, flexible and helpful

Experience

Essential

  • Experience of working in an administrative function role
  • Experience of using data systems

Desirable

  • Experience of working with parents, carers and the wider community
  • Experience of using SystmOne and ICS
  • Experience of working in a health care environment

Qualifications

Essential

  • Educated to NVQ Level 3 or equivalent in Business Administration, RSA, Word Processing or equivalent and must be willing to work towards NVQ 3
  • Evidence of data processing including recording information for statistical and evaluation purposes
  • Evidence of Continuous Professional Development
  • Knowledge of Microsoft Office applications including Word, Excel, Access, Powerpoint, and e-mail

Employer details

Employer name

Hartlepool Borough Council

Address

Owton Manor Community Centre

Wynyard Road

Hartlepool

Cleveland

TS25 3LQ


Employer's website

https://online.hartlepool.gov.uk/ (Opens in a new tab)

Employer details

Employer name

Hartlepool Borough Council

Address

Owton Manor Community Centre

Wynyard Road

Hartlepool

Cleveland

TS25 3LQ


Employer's website

https://online.hartlepool.gov.uk/ (Opens in a new tab)

For questions about the job, contact:

Early Help and Health Administration Manager

Vicky Bosley

vicky.bosley@hartlepool.gov.uk

01429292444

Date posted

31 May 2024

Pay scheme

Other

Salary

£23,893 a year

Contract

Fixed term

Duration

18 months

Working pattern

Full-time, Flexible working

Reference number

F0113-24-0004

Job locations

Owton Manor Community Centre

Wynyard Road

Hartlepool

Cleveland

TS25 3LQ


Supporting documents

Privacy notice

Hartlepool Borough Council's privacy notice (opens in a new tab)