Senior Administration Assistant (EPRR)

Job summary

Working with our Emergency Preparedness, Resilience and Response team, you'll support vital work that helps our organisation plan for, respond to and recover from incidents that may affect the people and communities we serve. You'll work closely with the EPRR Manager and colleagues across CHCP to keep essential plans, systems and information up to date. Your support will help ensure we meet national requirements and can respond safely and effectively when needed.

Main duties of the job

What you'll do:

• Manage day-to-day administration, including inbox monitoring, meeting support and minute taking
• Prepare, format and update documents, reports, audits and action plans linked to EPRR activity
• Coordinate diaries, arrange meetings and help organise events or exercises
• Maintain accurate information systems and ensure data is stored safely
• Support stock checks and basic equipment tasks linked to EPRR requirements

What we're looking for:

• A Level 3 qualification in Business Administration, Customer Service or similar, or equivalent experience
• Strong organisational skills with the ability to prioritise a busy workload
• Confident communication skills and the ability to work well with colleagues and external partners
• Good IT skills, including Microsoft Word, Excel and Outlook
• Experience in administration and, ideally, supporting or supervising others

We welcome applicants from all backgrounds and value diverse experiences that help us strengthen fairness, respect and inclusion in everything we do.

About us

At CHCP, we're passionate about people and we know that you are too, that's why we're here isn't it? We recognise that high quality care is delivered by high quality professionals who are appreciated, respected and supported, which is why we want to give all our colleagues the chance to shine.

Work with us and you'll be more than just a number. Our people are our shareholders and their thoughts and opinions are always heard at CHCP you have a real voice.

Compassion is at the heart of our business; we're a team of nearly 2,500 colleagues who work together to deliver first class healthcare to thousands of people living in Hull, the East Riding, Knowsley and St Helens. Local diversity demands diverse roles, that's why we have vacancies to suit everybody. No matter your role at CHCP, we'll support you to thrive.

As the 13th largest social enterprise in the UK, we're pioneering the move towards independent service delivery. Join us on our journey and help us make history.

Job description

Job responsibilities

Please see the job description and person specification attached to this job advert for full details on the role.

Person Specification

Qualifications

Essential

• Level 3 in Business Administration or Customer Service or equivalent knowledge and experience
• Word processing to RSA 2 standard of European Computer Driving License (EDCL) or able to demonstrate appropriate level of skill

Knowledge and Experience

Essential

• Comprehensive knowledge of a range of routine administration procedures
• Knowledge of a range of software programmes, including Microsoft Word, Excel and Outlook
• Previous experience of working in an office environment and carrying out general officer procedures
• Previous experience of supervising a team
• Previous experience of working with general public

Desirable

• Knowledge of other Microsoft packages
• Experience of SystmOne functions
• Previous NHS experience

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).