Job responsibilities
TO APPLY FOR THIS JOB YOU MUST SUBMIT YOUR CV AND A COMPLETED WAYS TO WELLNESS APPLICATION FORM, DIRECTLY TO INFO@WAYSTOWELLNESS.ORG.UK.
The full Candidate Pack and Application form can be found on this advert, or downloaded from our website www.waystowellness.org.uk, or by emailing info@waystowellness.org.uk.
The Head of Finance will work
closely with our Chief Executive, ensuring first class financial management and
robust financial controls, as well as playing a significant part in the
management and strategic planning of the business. The Head of Finance will be
responsible for financial modelling, financial reporting, control and
forecasting. The successful candidate will maintain good external relationships
with partners, assist the Chief Executive with contract management matters, and present
financial information to the Ways to Wellness Board of Non-Executive
Directors and Trustees. The postholder will be responsible for statutory
accounts preparation, compliant with the Charities Act, Charities SORP and
other applicable legislation.
Financial modelling and strategic support
Ensure a sound understanding of
the Ways to Wellness operation, taking the lead on updating and adapting
the financial model to support the CEO/board as they continue to shape the
organisation.
Complete
financial modelling and advanced financial analysis to support strategic
decision-making and the development of business cases.
Prepare
and advise on appropriate levels of core costs recovery within projects.
Proactively
appraise any opportunity to strengthen the financial viability of Ways to
Wellness.
Support
the CEO in ensuring that any contract negotiations are underpinned by sound
financial thinking.
Project costing
and contracting
Provide
financial advice and assistance in early draft contracts and service level
agreements, to include costings, payment mechanisms, VAT position, financial
risk, insurance cover and price review.
Liaise
with funders to secure timely payment of project funding.
Provide
assistance and advice in determining the level of information provided to
clients as part of the delivery of projects.
Financial Reporting, controls and forecasting
Propose
and seek board approval for the budget annually.
Produce
monthly management accounts for projects. Clearly identify variance to plan,
explaining any significant departures and remediation plans as indicated.
Provide
regular forecasts for the current financial year and beyond, to ensure clarity
of outlook given the latest assumptions and trends.
Verbally
update the board quarterly on financial performance versus plan.
Provide
regular reporting to funders (investors and commissioners) as required.
Ensure
robust financial controls are in place within the organisation.
Produce
regular and robust cashflow forecasts.
Place
surplus cash on deposit to meet trustees requirements for risk/return.
Company
secretarial duties, ensuring all updates to Companies House, the Charities
Commission and HMRC, and filing of returns are correct and carried out on time.
Consolidate
acquisitions into Ways to Wellness Foundation accounts.
Accounting and processing
Prepare
monthly payroll and arrange accurate/timely payment of staff, pensions and
taxes.
Process
supplier invoices onto the accounting system purchase ledger.
Calculate
necessary accruals and post journals to create period accounts.
Ensure
monthly bank reconciliation and submit quarterly VAT return for group.
Charity taxation, including
VAT, maximising income through Gift Aid and charitable trading.
Manage accounting, monitoring
and reporting systems, ensuring all key data is correct and accurate. Liaise
with service providers to ensure accuracy of data and subsequent billing.
Ensure the charity is covered
by appropriate insurance level, scope and exposure of insurance cover
including special projects with partners (including third party liabilities)
Maintain
good external relationships with key financial contacts, e.g. auditors,
solicitors, bankers, funders, etc.
Ensure
statutory reporting requirements are met facilitate the audit process and
production of annual accounts.
Keep
abreast of changes in financial regulations and legislation including charity
sector and public sector reporting.
Data analysis
Contribute
to financial aspects of IT systems development.
Data
analysis to inform payments and reporting.
Staff
and office management
This position will be part of
the Ways to Wellness Senior Management Team, so there is a requirement
for flexibility around sharing tasks and assisting other team members in their
duties and with general office management.
Other duties
Support and where necessary
deputise for the chief executive to ensure wider organisational requirements
are met, including supporting strategic analysis, planning and decision-making.
Assist the chief executive with
contract management and partnership working with service providers, funders and
commissioners.
Assist the chief executive and treasurer
with planning and preparation for board and committee meetings.
Provide support to
sub-contracted service provider teams in areas of data analysis, training,
learning and collaboration opportunities.
Provide any other support as
directed by the chief executive, treasurer and chair of the board, and
undertake any other duties commensurate with the grade of the role.
