Job summary
Mental Health and Well-being Services Ltd.
(MHWS) is dedicated to mental health wellbeing and advancing treatments to aide
clients in their recovery. Given our
rapid growth we require a HR and Payroll Assistant to join our team. This role
would suit someone with some experience of working in a HR administrative role.
Main duties of the job
You will be responsible for providing
efficient, timely and comprehensive administrative support in HR and Payroll.
This position is responsible for maintaining employee records and providing
senior-level administrative support. The aim is to ensure efficient and
effective HR processes, contributing to the overall success of the department
and wider service. Importantly you will have excellent organisational skills with
the ability to work collaboratively in a team. You will be comfortable with
producing complex documentation and you will be able to handle confidential
information with the utmost discretion.
About us
Led by Dr Wasi Mohamad (Consultant Psychiatrist)
and Sabeen Mohamad (Psychotherapist), MHWSconsists of a team of highly
skilled caring practitioners with a range of qualifications, experience and
expertise. Our range of skills enables us to provide a holistic approach to
well-being both from our understanding and appreciation of needs and in the
treatments we offer. We are regulated by the Care Quality Commission.
We are proud to provide responsive NHS
services to Shropshire, Telford and Wrekin patients and we continue to grow
quickly as we treat more patients.
We are looking for outstanding people to
join our diverse and skilled workforce. In return for your skills and
commitment we offer the chance to work in a team focused on providing
compassionate care for our patients. We
are friendly, committed, hardworking and work with a smile.
We are embedding values based and inclusive
recruitment practices to ensure that all applicants, from any backgrounds, have
an equal chance of success in achieving a role with us.
Job description
Job responsibilities
Duties and responsibilities
Employee Records Management: Keep our HR database updated with accurate and timely information, ensuring data integrity.
- Documentation Preparation: Craft and process essential HR documents, including employment contracts, job descriptions and onboarding agreements.
- Onboarding Excellence: Facilitate a welcoming onboarding process for new hires, ensuring all documentation is completed and orientation is scheduled effectively.
- Seamless Offboarding: Assist with the offboarding process, conducting exit interviews and processing terminations with professionalism and sensitivity.
- Scheduling and Coordination: Organize interviews, HR meetings, and company events, ensuring a seamless experience for candidates and staff.
- Payroll Assistance: Support payroll processing
- HR Correspondence: Manage the HR inbox, promptly addressing queries and providing exceptional support to employees.
- Policy Implementation: Support the implementation and communication of HR policies and procedures, ensuring alignment with best practices and legal requirements.
- Team Liaison: Liaise with the Services wider team of mental health Practitioners, Managers and Administration Team
- Data Monitoring and Reporting: monitor data such as sickness and holiday. Prepare metric reports. Respond to ad hoc data requests with accurate and timely information.
Job description
Job responsibilities
Duties and responsibilities
Employee Records Management: Keep our HR database updated with accurate and timely information, ensuring data integrity.
- Documentation Preparation: Craft and process essential HR documents, including employment contracts, job descriptions and onboarding agreements.
- Onboarding Excellence: Facilitate a welcoming onboarding process for new hires, ensuring all documentation is completed and orientation is scheduled effectively.
- Seamless Offboarding: Assist with the offboarding process, conducting exit interviews and processing terminations with professionalism and sensitivity.
- Scheduling and Coordination: Organize interviews, HR meetings, and company events, ensuring a seamless experience for candidates and staff.
- Payroll Assistance: Support payroll processing
- HR Correspondence: Manage the HR inbox, promptly addressing queries and providing exceptional support to employees.
- Policy Implementation: Support the implementation and communication of HR policies and procedures, ensuring alignment with best practices and legal requirements.
- Team Liaison: Liaise with the Services wider team of mental health Practitioners, Managers and Administration Team
- Data Monitoring and Reporting: monitor data such as sickness and holiday. Prepare metric reports. Respond to ad hoc data requests with accurate and timely information.
Person Specification
Knowledge, skills and personal qualities
Essential
- Strong administration and organisational skills
- Exceptional level of accuracy, presentation, and attention to detail
- Excellent communication skills
- Ability to work collaboratively in a team
- Ability to handle confidential information with the utmost discretion.
Qualifications
Desirable
- Qualification in HR or finance (eg. CIPD)
Experience
Desirable
- Candidates with prior experience working in a HR administrative role
- Prior experience working within the healthcare industry
Person Specification
Knowledge, skills and personal qualities
Essential
- Strong administration and organisational skills
- Exceptional level of accuracy, presentation, and attention to detail
- Excellent communication skills
- Ability to work collaboratively in a team
- Ability to handle confidential information with the utmost discretion.
Qualifications
Desirable
- Qualification in HR or finance (eg. CIPD)
Experience
Desirable
- Candidates with prior experience working in a HR administrative role
- Prior experience working within the healthcare industry
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
