Job summary
We are looking for a finance administrator to join our team. Previous experience within a finance environment is imperative, we use QuickBooks and BrightPay. This is an office-based position.
Applicants should be capable and confident, able to show initiative, demonstrate good attention to detail and be able to work alone as well as part of a team.They should have excellent communication and organisational skills, both written and verbal with the ability to effectively prioritise and manage multiple tasks at any given time. We have a thriving business and teamwork is an essential part of our daily routine. The office is open from 8.30am to 5.30pm.
Main duties of the job
SPECIFIC RESPONSIBILITES
Ensure accuracy and timely processing of all transactions in line with Company policies and procedures considering legislative and regulatory responsibilities.
Assisting with month-end processes (timesheets etc) and any other finance tasks required.
Processing and recording invoices.
Banking reconciliation, invoice reconciliation, reconciliation of crew sheets to timesheets to payroll and any other reconciliation as required by the business.
Supporting the Coordinators and Management with the day-to-day running of the office running.
Producing management accounts, monitoring and managing financial and business data.
About us
Lifestar Medical is an independent private ambulance service, providing a number of services across the UK and also into mainland Europe.
Medical Transport - we offer comfortable and versatile vehicles with high equipment spec and highly trained, uniformed ambulance personnel. This ensures that every service user that travels with us is treated with the care they need and the dignity they deserve.
Events - medical cover is paramount to ensure the safety of spectators and competitors. We cover anything from horse racing to motorcross to festivals. We provide the medical cover for Plymouth Argyle Football Club.
Training - all first aid training by qualified trainers - we can provide this at your office or site or in our training room at our base.
Security - we have recently branched into the world of security to provide security art your event and we are SIA licence holders.
Job description
Job responsibilities
Assisting with month-end processes (timesheets etc) and any other finance tasks required.
Processing and recording invoices.
Banking reconciliation, invoice reconciliation, reconciliation of crew sheets to timesheets to payroll and any other reconciliation as required by the business.
Supporting the Coordinators and Management with the day-to-day running of the office running.
Producing management accounts, monitoring and managing financial and business data.
Administration management
Monitoring, redirecting, and managing the accounts email inbox.
Maintain budgets.
Financial data entry, invoicing, filing of invoices and aiding with accounts
Monthly timesheets check and payroll.
Complying with annual reports/plans, budgets, and targets.
Operational
Ordering of office equipment, stock, sundries and stationery required.
Answering incoming calls; taking messages and re-directing calls when required.
Assist the co-ordinators as and when required.
Monitoring Business targets and Planning
Work closely with the Management Team to ensure Budget Plans are monitored and updated.
Contribute to the business strategy of the company.
Administration and completion of the 3-year planning analysis
Additional Tasks
Any other duties as maybe deemed suitable for the post and as agreed with the Management team and within the context of the contract of employment. Priorities are likely to vary from time to time.
To undertake required training necessary to allow for a developing role.
Job description
Job responsibilities
Assisting with month-end processes (timesheets etc) and any other finance tasks required.
Processing and recording invoices.
Banking reconciliation, invoice reconciliation, reconciliation of crew sheets to timesheets to payroll and any other reconciliation as required by the business.
Supporting the Coordinators and Management with the day-to-day running of the office running.
Producing management accounts, monitoring and managing financial and business data.
Administration management
Monitoring, redirecting, and managing the accounts email inbox.
Maintain budgets.
Financial data entry, invoicing, filing of invoices and aiding with accounts
Monthly timesheets check and payroll.
Complying with annual reports/plans, budgets, and targets.
Operational
Ordering of office equipment, stock, sundries and stationery required.
Answering incoming calls; taking messages and re-directing calls when required.
Assist the co-ordinators as and when required.
Monitoring Business targets and Planning
Work closely with the Management Team to ensure Budget Plans are monitored and updated.
Contribute to the business strategy of the company.
Administration and completion of the 3-year planning analysis
Additional Tasks
Any other duties as maybe deemed suitable for the post and as agreed with the Management team and within the context of the contract of employment. Priorities are likely to vary from time to time.
To undertake required training necessary to allow for a developing role.
Person Specification
Qualifications
Essential
- GCSE in English and Maths.
- Proficient knowledge and experience of Word and Excel.
- Experience of Brightpay and Quickbooks or similar accounts packages is essential.
- Background of finance experience.
Desirable
- Excellent communication skills; communicating clearly using phone, email, Teams, internally and externally.
- Highly organised with attention to detail when performing tasks, ability to anticipate and manage problems, with an ability to prioritise and escalate where necessary.
- Proficient knowledge and experience of Word and Excel. Experience of Brightpay and Quickbooks is desirable.
- An AAT qualification is desirable.
- Flexible approach to working within a growing organisation, with the ability to be both proactive and reactive to the wider finance environment.
- Trustworthy and appreciates the need for confidentiality.
- Team player with a positive can-do attitude with the willingness to learn.
- The ideal candidate will be an individual who thrives working within a strong team and enjoys the challenge of working in an ever-changing/fast paced environment.
Person Specification
Qualifications
Essential
- GCSE in English and Maths.
- Proficient knowledge and experience of Word and Excel.
- Experience of Brightpay and Quickbooks or similar accounts packages is essential.
- Background of finance experience.
Desirable
- Excellent communication skills; communicating clearly using phone, email, Teams, internally and externally.
- Highly organised with attention to detail when performing tasks, ability to anticipate and manage problems, with an ability to prioritise and escalate where necessary.
- Proficient knowledge and experience of Word and Excel. Experience of Brightpay and Quickbooks is desirable.
- An AAT qualification is desirable.
- Flexible approach to working within a growing organisation, with the ability to be both proactive and reactive to the wider finance environment.
- Trustworthy and appreciates the need for confidentiality.
- Team player with a positive can-do attitude with the willingness to learn.
- The ideal candidate will be an individual who thrives working within a strong team and enjoys the challenge of working in an ever-changing/fast paced environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
