Job summary
We have an exciting opportunity for a Maintenance & Repairs Buyer to join our Procurement department at The London Clinic, based at our main site in London (W1G 6BW). We are offering a competitive inclusive salary range of £35,831 - £43,056 per annum.
The Procurement team provide professional procurement expertise, advice and services across the organisation ensuring value for money is achieved, whilst fundamentally supporting the delivery of high-quality patient care.
Main duties of the job
As the Maintenance & Repairs Buyer, you will responsible for creating purchase orders for goods and services related to maintenance and repairs. You will drive and deliver savings against maintenance and repairs spend for medical equipment. You will be expected to work in partnership with the department leads/managers and key suppliers to achieve value for money, and will act as an ambassador for the department and ensure all queries are dealt with in a positive way.
About us
Established in 1932, The London Clinic is one of the UK's largest private hospitals, with 8 state-of-the-art facilities located in the heart of London's medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care. We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of "We go further", "We work as one" and "We personalise care."
The London Clinic has charitable status which is fundamental to our identity and how we operate, enabling our teams to invest in treatments, technology and facilities that benefit our patients, staff and the wider community.
The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.
Job description
Job responsibilities
Key Duties:
- Provide a professional, customer focused Procurement service to all user departments.
- Liaise with internal stakeholders /suppliers and investigates queries, providing assistance and advice as required. Respond to general queries and enquiries in a timely and courteous manner, escalating as appropriate.
- Negotiate and co-ordinate contract renewals including but not limited to price, contract terms, payment terms, sustainability and added value.
- Process and/or validate Purchase Orders in line with best practice.
- Provide clear and expert advice on a range of Purchasing issues including best practice, legislation, and the analysis and interpretation of data, and ensure designated business areas are aware of purchasing processes and procedures.
- Undertake sourcing of new and alternative products that meet the needs of the business area.
The full Job Description provides an overview of the key tasks and responsibilites of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both overwiews, please view the Job Description attachment.
Job description
Job responsibilities
Key Duties:
- Provide a professional, customer focused Procurement service to all user departments.
- Liaise with internal stakeholders /suppliers and investigates queries, providing assistance and advice as required. Respond to general queries and enquiries in a timely and courteous manner, escalating as appropriate.
- Negotiate and co-ordinate contract renewals including but not limited to price, contract terms, payment terms, sustainability and added value.
- Process and/or validate Purchase Orders in line with best practice.
- Provide clear and expert advice on a range of Purchasing issues including best practice, legislation, and the analysis and interpretation of data, and ensure designated business areas are aware of purchasing processes and procedures.
- Undertake sourcing of new and alternative products that meet the needs of the business area.
The full Job Description provides an overview of the key tasks and responsibilites of the role, and the person specification outlines the qualifications, skills, experience and knowledge required. For both overwiews, please view the Job Description attachment.
Person Specification
Knowledge and Skills
Essential
- Good working knowledge and understanding of purchasing procedures
- Ability to carry out cost benefit analysis using data available
- Good interpersonal skills with the ability to absorb new information quickly and then retain and apply it
- Ability to persuade and make recommendations to senior managers based on professional judgment and expertise
- Numerate and able to receive, provide and manipulate complex information
- Evidence of ability to prioritise and plan own work and work of others effectively
- Forward thinking and innovative to achieve the objectives of the department and the business
- Good knowledge of MS Office suite with excellent knowledge of Excel, including advanced functionality (pivot, Vlookup etc.)
- Must be able to demonstrate a good level of diplomacy, and a high level of confidentiality
- Must have an eye for detail and accuracy
Desirable
- An understanding of the tendering/RFQ processes
- Knowledge of the purchase to pay processes, including links to patient charging
- Ability to formulate and recommend innovative solutions in addition to adhering to tried and tested methods
- Prepare and undertake presentations
- Experience of negotiating with suppliers and customers and a track record of achieving significant cost reductions
- Experience of obtaining competitive quotations
Qualifications
Essential
- In possession of CIPS Advanced Diploma - CIPS Level 5 (or equivalent) or keen to embark on training leading to a professional purchasing/supply qualification.
Desirable
- CIPS Professional Diploma - CIPS Level 6
Experience
Essential
- Proven track record of buying a varied range of goods and services
- Experience gained over a minimum three years working in a similar environment
- Experience of working under pressure to strict deadlines and prioritising workload
Desirable
- Experience of P2P systems
- Experience of billing systems
- Purchasing & Stores experience
Person Specification
Knowledge and Skills
Essential
- Good working knowledge and understanding of purchasing procedures
- Ability to carry out cost benefit analysis using data available
- Good interpersonal skills with the ability to absorb new information quickly and then retain and apply it
- Ability to persuade and make recommendations to senior managers based on professional judgment and expertise
- Numerate and able to receive, provide and manipulate complex information
- Evidence of ability to prioritise and plan own work and work of others effectively
- Forward thinking and innovative to achieve the objectives of the department and the business
- Good knowledge of MS Office suite with excellent knowledge of Excel, including advanced functionality (pivot, Vlookup etc.)
- Must be able to demonstrate a good level of diplomacy, and a high level of confidentiality
- Must have an eye for detail and accuracy
Desirable
- An understanding of the tendering/RFQ processes
- Knowledge of the purchase to pay processes, including links to patient charging
- Ability to formulate and recommend innovative solutions in addition to adhering to tried and tested methods
- Prepare and undertake presentations
- Experience of negotiating with suppliers and customers and a track record of achieving significant cost reductions
- Experience of obtaining competitive quotations
Qualifications
Essential
- In possession of CIPS Advanced Diploma - CIPS Level 5 (or equivalent) or keen to embark on training leading to a professional purchasing/supply qualification.
Desirable
- CIPS Professional Diploma - CIPS Level 6
Experience
Essential
- Proven track record of buying a varied range of goods and services
- Experience gained over a minimum three years working in a similar environment
- Experience of working under pressure to strict deadlines and prioritising workload
Desirable
- Experience of P2P systems
- Experience of billing systems
- Purchasing & Stores experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
