Job summary
We are looking for an experienced and highly organised Executive Assistant to join our team and support the three Partners of Newmedica Suffolk.This will be working 8 hour shifts, over 5 days from Monday - Friday, including evenings and weekends when needed.
Main duties of the job
The Executive Assistant will be responsible for managing diaries, coordinating meetings, arranging travel, and they will coordinate the smooth running of our Partners' schedules. They will also provide medical secretary support, including typing patient letters and handling private correspondence, while maintaining the highest standards of discretion and utmost professionalism.
About us
Who are we?
Newmedica are one of the leading providers of NHS ophthalmology services in England, providing outpatients appointments, diagnostic testing and eye surgery. We aim to change lives through better sight and eye health.
We care for thousands of NHS and private patients a year in our specialist eye clinics across the country. We have significant growth plans over the next few years as we look to establish a national footprint and open many new sites across the UK.
We are thrilled to say that following an independently conducted survey of Newmedica colleagues, we have been certified as a Great Place to Work for the third year running! This is a global benchmark that recognises employers who create an outstanding employee experience.
Job description
Job responsibilities
The Executive Assistant will be responsible for managing diaries, coordinating meetings, arranging travel, and they will coordinate the smooth running of our Partners' schedules. They will also provide medical secretary support, including typing patient letters and handling private correspondence, while maintaining the highest standards of discretion and utmost professionalism.
The ideal candidate will have proven Personal Assistant and/or Medical Secretary experience, will be proficient in IT (including Microsoft Office applications - Word, Excel, Outlook etc.), and they will have a strong organisational ability. Minute-taking and audio typing experience are essential, and knowledge of medical terminology is desirable.
Job description
Job responsibilities
The Executive Assistant will be responsible for managing diaries, coordinating meetings, arranging travel, and they will coordinate the smooth running of our Partners' schedules. They will also provide medical secretary support, including typing patient letters and handling private correspondence, while maintaining the highest standards of discretion and utmost professionalism.
The ideal candidate will have proven Personal Assistant and/or Medical Secretary experience, will be proficient in IT (including Microsoft Office applications - Word, Excel, Outlook etc.), and they will have a strong organisational ability. Minute-taking and audio typing experience are essential, and knowledge of medical terminology is desirable.
Person Specification
Experience
Essential
- Experience managing complex diaries and coordinating meetings
- Experience handling confidential information with discretion
- Previous experience in a fast-paced environment with competing priorities
- Ability to communicate effectively and professionally at all levels
- High attention to detail and accuracy in all tasks
- Ability to work independently and use initiative
- Strong time-management skills and ability to meet deadlines
- Effective problem-solving and decision-making skills
Desirable
- Previous experience in a healthcare or clinical setting
- Experience coordinating events or CPD sessions
- Familiarity with clinical correspondence and patient communication
Qualifications
Essential
- GCSEs (or equivalent) in English and Maths
- Evidence of further education or professional development relevant to administration or secretarial work
Desirable
- Secretarial or administrative qualification
Person Specification
Experience
Essential
- Experience managing complex diaries and coordinating meetings
- Experience handling confidential information with discretion
- Previous experience in a fast-paced environment with competing priorities
- Ability to communicate effectively and professionally at all levels
- High attention to detail and accuracy in all tasks
- Ability to work independently and use initiative
- Strong time-management skills and ability to meet deadlines
- Effective problem-solving and decision-making skills
Desirable
- Previous experience in a healthcare or clinical setting
- Experience coordinating events or CPD sessions
- Familiarity with clinical correspondence and patient communication
Qualifications
Essential
- GCSEs (or equivalent) in English and Maths
- Evidence of further education or professional development relevant to administration or secretarial work
Desirable
- Secretarial or administrative qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
