Beacon Medical Services Group Ltd

Medical Secretary

The closing date is 31 March 2026

Job summary

For the Medical Secretary role you will work within a multi-disciplinary team, and be responsible for a range of duties related to patient pathway management. The work will be mainly centred on audio transcription. You will be transcribing on behalf of our ENT and Endoscopy Consultants. Any experience of secretarial work in these areas is highly desirable. You will be word processing clinical letters, and other correspondence as required by the Medical Team.

Main duties of the job

To assist with the typing of all correspondence relating to clinics, as well as typing departmental correspondence.

Regularly liaising with Team Leader for Secretarial Services to ensure departmental key performance indicators are achieved.

Receive enquiries from consultants and staff, resolving enquiries of a more complex nature and dealing with them as appropriate.

Liaise professionally with all departments regarding appointments, waiting lists and cancellations ensuring Beacon Medical Services Groups policies are adhered to.

Co-operating in the introduction of new procedures, policies, or technology, assisting managers in its implementation.

To take responsibility for patients notes in the office. To implement secretarial and administrative policies to track medical records and referral letters.

To participate in appraisals and personal reviews and work to achieve agreed set objectives.

To participate in appropriate training and development activities.

This is not an exhaustive list of duties, and a regular review will take place with the potholder as part of their ongoing development and performance management.

About us

At Beacon Medical Services we are passionate about providing high quality patient centred care. We are currently recruiting Medical Secretaries to work at our headquarters in South Manchester as part of an expanding team. We are able to offer full and part time positions and are committed to providing a great working environment. Immediate start is available so please apply early.

Date posted

17 March 2026

Pay scheme

Other

Salary

£12.90 an hour

Contract

Permanent

Working pattern

Full-time

Reference number

E0312-26-0001

Job locations

Parkway House

Palatine Road, Northenden

Manchester

M22 4DB

Job description

Job responsibilities

JOB PURPOSE

Manage day to day secretarial work, with regard to typing of Consultants correspondence.

To work as part of a team taking in providing secretarial support for the consultants and, with particular responsibility for ensuring clinical correspondence (clinic tapes, imaging reports, discharge summaries) are produced in a timely fashion as delegated by the Team Leader.

MAIN DUTIES AND RESPONSIBILITIES

1. To assist with the typing of all correspondence relating to clinics, as well as typing departmental correspondence.

2. Regularly liaising with Team Leader for Secretarial Services to ensure departmental key performance indicators are achieved.

3. Managing diaries, booking meetings and taking minutes where appropriate.

4. Receive enquiries from consultants and staff, resolving enquiries of a more complex nature and dealing with them as appropriate.

5. Liaise professionally with all departments regarding appointments, waiting lists and cancellations ensuring Beacon Medical Services Groups policies are adhered to.

6. To provide cross cover for secretarial team during annual leave and sickness.

7. Co-operating in the introduction of new procedures, policies or technology, assisting managers in its implementation.

8. To set up and maintain filing systems ensuring all documents are accurately and are appropriately archived.

9. Compiling and maintaining up-to-date secretarial job plan/cover folder for secretarial team.

10. To take responsibility for patients notes in the office. To implement secretarial and administrative policies to track medical records and referral letters.

11. To open and distribute post, prioritising any urgent post and ensuring relevant documentation is attached in addition to acting promptly and appropriately to all e-mail correspondence.

12. To participate in appraisals and personal reviews and work to achieve agreed set objectives.

13. To participate in appropriate training and development activities.

This is not an exhaustive list of duties, and a regular review will take place with the potholder as part of their on going development and performance management.

CONFIDENTIALITY

Your attention is drawn to the confidential nature of information collected within the NHS. The unauthorised use or disclosure of patient or other personal information is a dismissible offence and could result in prosecution for an offence or action for civil damages under the Date Protection Act 1998.

EQUAL OPPORTUNITIES

Beacon Medical Services Group is an Equal Opportunity employer. Its aim is to ensure that no job applicant or employee receives less favourable treatment on the grounds of sex, marital status, religion, colour, race, nationality, disability, ethnic or sexual orientation, nor to be disadvantaged by conditions or requirements which cannot be shown to be justifiable, including age restrictions.

Please note that it is unlawful to discriminate/harass individuals on any of the above grounds and employees can be held personally liable as well as, or instead of the organisation.

HEALTH AND SAFETY

All staff are expected to follow Beacon Medical Services Groups Policies and Procedures relating to the Health and Safety at Work Act 1974.

INFECTION CONTROL AND PREVENTION

All staff will work to minimise any risk to patients, the public and other staff from Healthcare Associated Infection including MRSA and C. difficile by ensuring that they are compliant with the Health and Social Care Act 2008 Code of Practice for the prevention and control of Healthcare Associated Infections (The Hygiene Code); and by ensuring that they are familiar with Beacon Medical Services Groups Infection Prevention and Control policies which can be found on the shared folders.

SAFEGUARDING

Beacon Medical Services Group supports the safeguarding agenda and is committed to the protection of children and young people. All employees have a responsibility to be aware of both national and Beacon Medical Services Groups policies with regard to safeguarding and must adhere to them at all times

PROTECTION OF VULNERABLE ADULTS

Beacon Medical Services Group is committed to ensuring vulnerable adults are protected and come to no harm. All employees have a responsibility to be aware of national & local policies, their individual responsibilities with regards to the POVA agenda.

STANDARDS OF BEHAVIOUR

As a member of staff, you must be committed to the delivery of high-quality services for our patients, including their right to be treated at all times with dignity and respect