Job summary
This role shares the functions held by both the Safeguarding and Looked after Children (LAC) teams, and the primary role of the post holder will be assisting either the Safeguarding or Looked after children teams to provide an excellent professional service of a high standard that ensures services meet contractual requirements and associated regulations.
This will be achieved by the post holder providing a comprehensive and efficient administrative service to the LAC and Safeguarding team thus ensuring the services operate effectively and efficiently.
The post holder will be required to be mindful of the confidential and sensitive natures of much of the work and adhere to organisational data protection and IG policies at all times.
The post holder will require experience of and ability to liaise with a wide-variety of Health staff and other multi partner agencies such as the local authority, local health agencies, GP services, police, CCGs, the safeguarding boards and NHS England services. The post holder will be required to take pride in doing what is required, showing focus and determination when faced with routine setbacks.
Main duties of the job
- To support the identified Lead/s in the day-to-day running of the department ensuring compliance with relevant procedures and policies and section 11 audit requirements, and the tracking of LAC RHAs
- Undertaking general office duties as required including filing, photocopying, collating and distributing information, receipt and distribution of incoming and outgoing mail, preparing resources ready for training sessions, archiving documents as per organisational policy, managing the identified e-mail box/s, maintaining stationary supplies, preparation of reports and maintaining data spreadsheets
- To act as an initial point of contact within the LAC and safeguarding team dealing with telephone calls, e-mails and messages some of which are complex, or contain sensitive information
- To be involved in the planning and organising of meetings, workshops, training and events
- To provide administrative support to meetings including agenda setting, room bookings
- Calling for papers, printing and collating sets of papers, minute taking and informing people of their follow-up action points
- To assist with meeting preparation, room bookings, verifying attendance, providing hospitality, setting up presentations and producing minutes for board and sub-group related meetings
About us
About the Company
We change lives by transforming health and care.
Established in 2006, we are one of the UKs leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services.Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.
Were committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can.
To find out more about HCRG Care Group, please visit https://www.hcrgcaregroup.com/about-us-2
Job description
Job responsibilities
As a Safeguarding Administrator, youll be part of our valued team at our Preston Hub
You will feel valued as a Safeguarding Administrator within HCRG Care Group, receiving access to exclusive rewards and benefits including:
- £22,308 - £25,814 FTE with group pension
- Free tea, coffee and milk at your base location
- Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates
- Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
- An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year
- The pride of working for an organisation committed to the highest clinical and quality standards: with 100% of our rated services holding good or outstanding ratings from the Care Quality Commission
The Ideal Candidate
- Excellent interpersonal and communication skills both verbal and written
- Ability to liaise with a wide-variety of Health staff and other partner agencies/organisations
- Helpful & confident telephone manner.
- Good organisational skills
- Ability to work unsupervised and prioritise own workload
- Ability to maintain a mature and flexible approach to the job
- Good listening skills
- Excellent timekeeping & time management skills
- Ability to cope with deadlines and work under pressure
- Computer skills to include: Word Processing, Excel/Database development, PowerPoint, Office Outlook, Microsoft Outlook
- Good time management skills
- Ability to work under pressure using own initiative to meet strict and sometimes conflicting deadlines
- Ability to analyse information and apply accuracy to detail
Job description
Job responsibilities
As a Safeguarding Administrator, youll be part of our valued team at our Preston Hub
You will feel valued as a Safeguarding Administrator within HCRG Care Group, receiving access to exclusive rewards and benefits including:
- £22,308 - £25,814 FTE with group pension
- Free tea, coffee and milk at your base location
- Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you
- Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates
- Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise
- An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year
- The pride of working for an organisation committed to the highest clinical and quality standards: with 100% of our rated services holding good or outstanding ratings from the Care Quality Commission
The Ideal Candidate
- Excellent interpersonal and communication skills both verbal and written
- Ability to liaise with a wide-variety of Health staff and other partner agencies/organisations
- Helpful & confident telephone manner.
- Good organisational skills
- Ability to work unsupervised and prioritise own workload
- Ability to maintain a mature and flexible approach to the job
- Good listening skills
- Excellent timekeeping & time management skills
- Ability to cope with deadlines and work under pressure
- Computer skills to include: Word Processing, Excel/Database development, PowerPoint, Office Outlook, Microsoft Outlook
- Good time management skills
- Ability to work under pressure using own initiative to meet strict and sometimes conflicting deadlines
- Ability to analyse information and apply accuracy to detail
Person Specification
General Requirements
Essential
- Click Apply for this job above to view the Job Description on our career site
Desirable
- Click Apply for this job above to view the Job Description on our career site
Person Specification
General Requirements
Essential
- Click Apply for this job above to view the Job Description on our career site
Desirable
- Click Apply for this job above to view the Job Description on our career site
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
