Job summary
An exciting opportunity has arisen for an organised and experienced individual to join the Corporate Secretariat Team at King Edward VIIs Hospital. As the Corporate Secretariat Officer, you will play a key role in ensuring the smooth operation of governance and compliance activities across the hospital. Working closely with the Company Secretary, you will provide high-quality, professional support to the Executive Team and Board of Trustees, ensuring governance standards are upheld and all corporate duties are effectively managed.
In this pivotal role, you will be responsible for supporting Board and Executive-level Committees, ensuring the accurate preparation of agendas, reports, and minutes. You will manage administrative tasks such as diary and email management for the Executive Directors. This position offers an excellent opportunity for someone with a strong background in corporate or healthcare governance coupled with EA experience
Main duties of the job
Key Responsibilities:
- Experienced in Governance:You have worked in a corporate or healthcare governance role, interacting with Executives and Board members, and supporting governance structures at a senior level
- Strong Administrative Expertise:You possess excellent diary and email management skills, ensuring the smooth coordination of Executive Directors, Executive meetings and events.
- Minute Taking & Reporting:You have a keen eye for detail, with excellent minute-taking and report-writing skills, ensuring all documentation is accurate, timely, and professional.
- Proactive and Independent:You are a self-starter, able to work independently and manage multiple priorities under pressure, meeting varying deadlines.
- Excellent Communication Skills:You are comfortable liaising with senior stakeholders and can maintain confidentiality while delivering a high standard of service.
About us
King Edward VIIs Hospital is a world-renowned private hospital located in the heart of London. Established over 120 years ago, we are dedicated to providing the highest standards of care, with a focus on personalised, patient-centred service. Our hospital is proud to serve both civilian and military personnel, and we are committed to advancing healthcare through continuous innovation, research, and education. As a trusted institution, we uphold the values of compassion, excellence, and respect, ensuring that every patient receives the best possible care.
At King Edward VIIs Hospital, we believe in creating an inclusive and diverse workplace where everyone feels respected and valued. We are committed to creating a workplace that is welcoming and inclusive to everyone, regardless of their race, ethnicity, gender identity, sexual orientation, age, religion, or any other characteristic that makes them unique. We believe that by embracing diversity and fostering inclusion, we will create a workplace that is stronger, more innovative, and more successful
Job description
Job responsibilities
Job Summary:
The post holder will work closely with the Company Secretary who will provide line management and
professional support. Together they will manage and support Executive and Board level Committees. The post
holder will provide administrative support to the Executive Team, Board of Trustees and Advisory Board
members.
key responsibilities:
Manage and support Executive, Board Committees and Subsidiary Company meetings.
Plan meetings for the year and maintain the schedule of meetings
Review and update the Committee structure annually.
Conduct the annual fit and proper persons test for Executives, Trustees, Advisory Board members, and
Subsidiary Company Directors, and the same during the year for new Directors/Members.
This Job Description is intended as a guide to the general scope of duties and is not restrictive or definitive in any way. It
may be subject to review.
Maintain the Declarations of Interest Register and the Register for Hospitality and Gifts.
Provide ad-hoc administrative support to the Board of Trustees and Advisory Board members as
required.
Assist the Company Secretary with the induction arrangements for new Trustees and Advisory Board
members.
Provide administrative support to the Executive Team, assisting with their diaries and emails and
proactively help manage priority items.
Provide support to the Chief Executives Office / EA as required, including covering the EA to CEO at
times of absence; assisting with Executive induction arrangements; and minuting/taking notes of
meetings/Committees as required.
Job description
Job responsibilities
Job Summary:
The post holder will work closely with the Company Secretary who will provide line management and
professional support. Together they will manage and support Executive and Board level Committees. The post
holder will provide administrative support to the Executive Team, Board of Trustees and Advisory Board
members.
key responsibilities:
Manage and support Executive, Board Committees and Subsidiary Company meetings.
Plan meetings for the year and maintain the schedule of meetings
Review and update the Committee structure annually.
Conduct the annual fit and proper persons test for Executives, Trustees, Advisory Board members, and
Subsidiary Company Directors, and the same during the year for new Directors/Members.
This Job Description is intended as a guide to the general scope of duties and is not restrictive or definitive in any way. It
may be subject to review.
Maintain the Declarations of Interest Register and the Register for Hospitality and Gifts.
Provide ad-hoc administrative support to the Board of Trustees and Advisory Board members as
required.
Assist the Company Secretary with the induction arrangements for new Trustees and Advisory Board
members.
Provide administrative support to the Executive Team, assisting with their diaries and emails and
proactively help manage priority items.
Provide support to the Chief Executives Office / EA as required, including covering the EA to CEO at
times of absence; assisting with Executive induction arrangements; and minuting/taking notes of
meetings/Committees as required.
Person Specification
Qualifications
Desirable
- We are seeking a proactive and organised individual with significant experience in corporate governance, ideally within the healthcare sector. You will have a proven track record of working closely with Executives, Board Directors, Trustees, or Non-Executive Directors, providing administrative and secretarial support to high-level committees and Directors
Person Specification
Qualifications
Desirable
- We are seeking a proactive and organised individual with significant experience in corporate governance, ideally within the healthcare sector. You will have a proven track record of working closely with Executives, Board Directors, Trustees, or Non-Executive Directors, providing administrative and secretarial support to high-level committees and Directors
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
