Schoen Clinic

Personal Assistant

Information:

This job is now closed

Job summary

Schoen Clinic York is pleased to offer an exciting opportunity to join and support our team as a Personal Assistant!

As a Personal Assistant you will provide administrative support to the Hospital Director and Senior Leadership Team within the hospital, ensuring their time is well-managed, supporting the smooth operation of the hospital and the effectiveness of the Hospitals Senior Leadership team.

Main duties of the job

The Personal Assistant will be required to undertake a variety of administrative tasks including but not limited to diary management, meeting scheduling (preparation of meeting packs, agendas and supporting documents), maintaining action logs and taking meeting minutes which are circulated in a timely manner.

The Personal Assistant will be required to track data and information daily to support the work of the hospital, especially focusing on key performance areas such as complaints management and clinical governance. There will also be a requirement to support the HR team in the recruitment, induction and ongoing personnel management of Schoen Clinic York.

The Personal Assistant will be required to demonstrate excellent interpersonal, organisational, time management and communication skills. The Personal Assistant will be responsible for creating and maintaining documents which are presented to the Executive Board and Care Quality Commission (CQC) and will be required to produce work which is of a high quality, accurate and detail orientated.

The Personal Assistant will have access and be exposed to confidential information including HR processes and must maintain professionalism and confidentiality at all times.

About us

Our culture of world-class medical excellence is based on our five key values:

  • Accountable:Taking ownership of the things I say and do

  • Caring:Treating others as I would like to be treated

  • Collaborative:Working together to make a winning team

  • Courageous:Being proud to be different and challenge the norm

  • Determined:Seeing things through to meet and exceed expectations

Schoen Clinic York is a highly specialised Hospital for adults in the North of England. We are currently based on the ground floor of Minster Grange as an eating disorder hospital, and in September 2024 will be expanding to cover the full building with other service lines including Dementia care. We are situated just off Haxby Road which is 10 minutes drive from York Train Station and 4 miles from the A64.

Details

Date posted

05 July 2024

Pay scheme

Other

Salary

£28,000 to £31,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

E0231-24-0024-YOR

Job locations

Schoen Clinic York

Ground Floor, Minster Grange, Haxby Road

York

YO31 8TA


Job description

Job responsibilities

Please find the attached 'Schoen Clinic Personal Assistant Job Description' for further information about the role.

Job description

Job responsibilities

Please find the attached 'Schoen Clinic Personal Assistant Job Description' for further information about the role.

Person Specification

Qualifications

Essential

  • A good standard of education including GCSEs in both Maths and English

Experience

Essential

  • High attention to detail, organisational skills and effective prioritisation and time management skills
  • Ability to work independently and hold a portfolio of work, and as part of a team
  • Ability to exercise judgement as gatekeeper of the SLT office, evaluating enquiries and using initiative to solve or escalate appropriately
  • Proficient in MS Office with the ability to adhere to company brand guidelines when producing documentation for circulation
  • Experience in a Personal Assistant role
  • Prior experience working in a patient focused environment
  • Confident and professional with the ability to effectively exchange confidential, sensitive or contentious information at all levels, i.e. to patients, relatives, colleagues and other healthcare professionals, within the hospital and externally

Desirable

  • 60+wpm typing speed, with a high level of accuracy
  • Effective use of shorthand / transcription skills
  • Interpretation and analysis of reports, databases and spreadsheet information
  • Prior experience healthcare setting
  • Experience in liaising with commissioners and preparing for CQC inspections
Person Specification

Qualifications

Essential

  • A good standard of education including GCSEs in both Maths and English

Experience

Essential

  • High attention to detail, organisational skills and effective prioritisation and time management skills
  • Ability to work independently and hold a portfolio of work, and as part of a team
  • Ability to exercise judgement as gatekeeper of the SLT office, evaluating enquiries and using initiative to solve or escalate appropriately
  • Proficient in MS Office with the ability to adhere to company brand guidelines when producing documentation for circulation
  • Experience in a Personal Assistant role
  • Prior experience working in a patient focused environment
  • Confident and professional with the ability to effectively exchange confidential, sensitive or contentious information at all levels, i.e. to patients, relatives, colleagues and other healthcare professionals, within the hospital and externally

Desirable

  • 60+wpm typing speed, with a high level of accuracy
  • Effective use of shorthand / transcription skills
  • Interpretation and analysis of reports, databases and spreadsheet information
  • Prior experience healthcare setting
  • Experience in liaising with commissioners and preparing for CQC inspections

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Schoen Clinic

Address

Schoen Clinic York

Ground Floor, Minster Grange, Haxby Road

York

YO31 8TA


Employer's website

https://www.schoen-clinic.co.uk/ (Opens in a new tab)

Employer details

Employer name

Schoen Clinic

Address

Schoen Clinic York

Ground Floor, Minster Grange, Haxby Road

York

YO31 8TA


Employer's website

https://www.schoen-clinic.co.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Recruitment Coordinator

Michelle Lee

mlee@schoen-clinic.co.uk

Details

Date posted

05 July 2024

Pay scheme

Other

Salary

£28,000 to £31,000 a year

Contract

Permanent

Working pattern

Full-time

Reference number

E0231-24-0024-YOR

Job locations

Schoen Clinic York

Ground Floor, Minster Grange, Haxby Road

York

YO31 8TA


Supporting documents

Privacy notice

Schoen Clinic's privacy notice (opens in a new tab)