Inventory & Purchasing Support Team Leader

KFM

This job is now closed

Job summary

Lead and manage the team of Purchasing Support Co-ordinators to ensure an effective and efficient P2P (Purchase to Pay) support service is provided to end users. Ensure all requisitions, purchase orders and catalogues are processed correctly and usage trends are quickly spotted. Influence end users and help to standardise and rationalise products and services. Assist senior staff to implement change to deliver for clients and continuously improve the service and enhance expertise. Key Accountabilities ÃManage the team of Purchasing Support Co-ordinators by organising work schedules, absence cover and appraisals ÃEnsure that best practice is implemented and shared across all clinical areas ÃLead team development and encourage team building to enhance efficiencies. ÃTrain new staff and ensure sufficient cross cover for other Purchasing support co-ordinators. ÃAssist the Supply Chain Team on Stocktakes and Inventory reviews ÃWork closely with the Catalogue Team to increase Catalogue compliance and reduce stock variety-improve Standardisation ÃDevelop and enhance key supplier relationships

Main duties of the job

Managing a combination of Inventory Coordinators and Inventory Management & Purchasing Leads, up to 10 people. Duties & Responsibilities 1.Main Responsibilities 1.1.Ensure that all orders are processed by the team correctly and ensure usage trends are analysed. 1.2.Use monthly KPI information to spot frequently ordered items which should be added to catalogue and to Inventory replenishment 1.3.Ensure all orders are Raised (using the internal P2P system), processed correctly, receipted electronically, and usage trends are analysed. Checked for accuracy/certified and comply with SFIs before dispatch. 1.4.Deal with customer queries making sure agreed SLAs are maintained 1.5.Ensure a courteous and quality service is delivered for all clients. 1.6.Work with sensitivity and an understanding of the issues facing front line staff. 1.7.Listen to clients and engage in productive discussions about options. 1.8.Provide day to day products knowledge across Kings IFM 1.9.Influence user choice to standardise products/reduce costs. 1.10.Advise clients on the best source of supply on all goods and services. 1.11.Promptly answer queries/resolve complaints. 2.Day to Day Operations 2.1.Work flexibly to achieve fast and efficient delivery for clients. 2.2.Liaise with colleagues to ensure that work is neither over looked nor duplicated. 3.Key Deliverables 3.1.All activity is compliant with SFIs 3.2.Aim to Zero errors in order processing and numbers of product variations 3.3.Increase in Purchase Oder activity 3.4.Positive stakeholder and supplier feedback

About us

KFM is a provider of healthcare support services. The purpose of KFM is to partner with and support healthcare providers in providing world class patient care, with all profits and cost savings reinvested in the NHS. KFM provides an end-to-end managed service, covering all clinical areas & specialities and procuring and supplying all clinical supplies, medical equipment plus maintenance, training and technical support and outpatient pharmacy dispensing services. KFM is a Limited Liability Partnership owned by Kings College Hospital NHS Foundation Trust with no private sector partners. KFM is a public authority not a private company. KFM has an annual turnover of around £180 million and over 350 staff.

Date posted

22 January 2025

Pay scheme

Other

Salary

£36,000 to £43,800 a year

Contract

Permanent

Working pattern

Full-time

Reference number

VPBFD07AB7

Job locations

London

SE5 9NY

Job description

Job responsibilities

Job Advert

Inventory & Purchasing Support Team Leader

Location: Denmark Hill, LondonDepartment: Supply ChainSalary Grade: £36,000 - £43,800 per annum + up to 12% bonusContract Type: Permanent

The Role

We are looking for an enthusiastic and proactive Inventory & Purchasing Support Team Leader to join our Supply Chain department. In this role, you will manage a team of up to 10 Inventory Coordinators and Inventory Management & Purchasing Lead, ensuring the efficient delivery of a Purchase-to-Pay (P2P) support service. Your responsibilities will include overseeing requisitions, processing purchase orders, analysing usage trends, and influencing standardisation to optimise procurement processes. You will also collaborate closely with internal teams and suppliers to drive continuous improvement and deliver exceptional service to our clients.

To succeed in this role, you should have a strong educational background, including GCSEs in Mathematics and English (or equivalent). A qualification such as NVQ 3 in Supply Chain Management or Level 2 of CIPS (or equivalent procurement experience) is also required. You will bring experience working with suppliers and customers in large organisations, along with proficiency in using procure-to-pay systems (e.g., Oracle) and Microsoft Office tools like Excel, Word, and Outlook. A background in customer service and catalogue management is highly desirable, as is experience working within the public sector.

The ideal candidate will possess excellent interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels. You should be analytical, detail-oriented, and capable of managing competing priorities to meet deadlines. We are looking for someone who is a team player, and committed to delivering high standards of service.

Submit an application to become part of a purpose-driven organisation dedicated to supporting the NHS as part of a collaborative team environment that values innovation and continuous improvement.

We are looking to offer this role as either; a permanent role with KFM, or a 1 yearsecondment if you are currently employed by KFM.

Please note our timescales for recruitment are as follows;

Closing Date: 28/01/2025Interview Dates:05/02/2025