Job summary
We are looking to appoint an enthusiastic, hardworking and extremely organised Team Coordinator for our busy medical services team who has a wide-ranging skillset and who can adapt and be flexible to complete the tasks that you will be responsible for.
This is a busy
and hugely varied role; good interpersonal skills are required at all levels.
From compliance tasks and credential collation, data entry, answering emails
and phone calls recruiting staff to be on our books, raising the company
profile through updating the content on the company website, theres certainly
never a dull moment!
You will be a
confident user of the full Microsoft Office suite including Outlook and the use
of Excel spreedsheets and powerpoints. You will
receive system and procedures/process training and will be supported by an
equally hard working and caring colleagues.
You will be required to work on your own initiative and
demonstrate a willingness to help others and will be a key valued member of the
team. The candidate will be expected to be able to prioritise work and meet
deadlines to fulfil the requirements of the post.
Excellent interpersonal and communication skills are
essential combined with an ability to build effective working and stakeholder
relationships, be approachable and with a flexible approach to work. If you
feel you have the skills and experience for this post, we would love to hear
from you.
Main duties of the job
Using
initiative, to work as a proactive and professional team member to provide an
accurate, confidential, comprehensive, and efficient general and administrative
administration service to all staff and stakeholders relevant to the role and
in line with company policies and procedures.
Company
Staff Credential Programme: to oversee the company staff credential procedure
to ensure that the company is always compliant with staff legislation, meaning
that staff are able to work without legal or financial implication
LADMS
Chambers CIC: to maximise on opportunities and to oversee the recruitment of
new clinicians through the company recruitment process and to regularly
advertise through using initiative, social media, and alternative pathways
Media
& Website management: to creatively manage and update the company website
and social media platforms associated with the company, as per the Senior
Management Team requirements
INR
Service: to oversee the INR service, ensuring patients within Lincolnshire have
a proactive Anticoagulation service
Data
Management: to accurately pull Primary Care (PCN) Hub data return &
utilisation data and circulate to the relevant stakeholders such as PCN
Managers and the integrated Care Board (ICB)
Any
other tasks relevant and appropriate to the role as instructed by the Senior
Management Team
About us
LADMS are a professional team aimed at providing the best and most effective care for patient services, contracted by various support services within the NHS. We pride our self on delivering a high standard of administrative and medical patient centered services within the Lincolnshire region.
Company benefits
- Free on-site parking
- Sick pay
- Eye sight tests reimbursement
Job description
Job responsibilities
Reporting to the
Office Manager, to provide an efficient general and administrative service
To be part of the
on-call team providing out of hours on-call support for those on duty working
within the Enhanced Access Service
To be cross
functional in understanding colleagues roles/tasks and flexible to assist with
staff absence cover when required
Completion of
Chambers Bookings, weekly, on behalf of and for the Chambers Doctors
To complete
Chambers invoicing within a timely manner
Over see the
Credentials, ensuring staff and clinicians documents are up to date
Maintaining the
Credentials spreadsheet to an exceptional standard
Being proactive and
following up on staff where Credentials are due to expire, with a sense of
urgency to ensure that staff members are compliant and able to work
To book rooms and
complete rotas for the INR service
To receive incoming
and initiate outgoing telephone calls to facilitate timely and appropriate
communications with others, taking and forwarding messages when necessary and
dealing with appropriate queries
To populate and
circulate the data returns and utilisations for Enhanced Access Service,
monthly
To assist with the
gathering of any other statistics and information when required
To establish and
maintain filing and administrative systems so that written or electronic
information is easily accessible and secure
To maintain the
clinical computer system and any other database systems relevant to the role in
an accurate and secure manner
Any other ad hoc
duties as required to do so by the Senior Management team, that are
commensurate with the grade and responsibilities of the post
To be the go-to
person regarding social/media platform management and website improvement
To order stock for
services, following the processes
Job description
Job responsibilities
Reporting to the
Office Manager, to provide an efficient general and administrative service
To be part of the
on-call team providing out of hours on-call support for those on duty working
within the Enhanced Access Service
To be cross
functional in understanding colleagues roles/tasks and flexible to assist with
staff absence cover when required
Completion of
Chambers Bookings, weekly, on behalf of and for the Chambers Doctors
To complete
Chambers invoicing within a timely manner
Over see the
Credentials, ensuring staff and clinicians documents are up to date
Maintaining the
Credentials spreadsheet to an exceptional standard
Being proactive and
following up on staff where Credentials are due to expire, with a sense of
urgency to ensure that staff members are compliant and able to work
To book rooms and
complete rotas for the INR service
To receive incoming
and initiate outgoing telephone calls to facilitate timely and appropriate
communications with others, taking and forwarding messages when necessary and
dealing with appropriate queries
To populate and
circulate the data returns and utilisations for Enhanced Access Service,
monthly
To assist with the
gathering of any other statistics and information when required
To establish and
maintain filing and administrative systems so that written or electronic
information is easily accessible and secure
To maintain the
clinical computer system and any other database systems relevant to the role in
an accurate and secure manner
Any other ad hoc
duties as required to do so by the Senior Management team, that are
commensurate with the grade and responsibilities of the post
To be the go-to
person regarding social/media platform management and website improvement
To order stock for
services, following the processes
Person Specification
Skills and Knowledge
Essential
- Good communication skills
- Able to work with limited supervision
- Ability to use own initiative and prioritise workload
- Ability to work as part of a team
- Good IT skills
- Good personal skills, time management, reliable
- Ability to work under pressure
Desirable
- Preferred but not required -
- Knowledge with SystmOne
- Own a smartcard
Person Specification
Skills and Knowledge
Essential
- Good communication skills
- Able to work with limited supervision
- Ability to use own initiative and prioritise workload
- Ability to work as part of a team
- Good IT skills
- Good personal skills, time management, reliable
- Ability to work under pressure
Desirable
- Preferred but not required -
- Knowledge with SystmOne
- Own a smartcard
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Lincolnshire And District Medical Services (LADMS)
Address
Fairfield Enterprise Centre
Lincoln Way
Fairfield Industrial Estate
Louth
Lincolnshire
LN11 0LS
Employer's website
http://www.ladms.co.uk/ (Opens in a new tab)
