Purchasing System Coordinator

Job description

Job responsibilities

Barchester's procurement team have a brand new opportunity for a Purchasing System Coordinator to join our established Warrington office. Hybrid working role with a combination of working from home and at our Warrington office.

As a Purchasing System Coordinator, you will be an integral part of the team, supporting the implementation of a new Purchasing System as we take the next step on our digital transformation.

You will be the first response to staff in our 250 care homes and hospitals to offer support and guidance at go live and beyond. You will be part of the development and user acceptance testing period, with the opportunity to add insight and ideas based on previous experience.

Your role will be to assist users with support for Supplier on-boarding, raising purchase requisitions, placing purchase orders, maintaining supplier catalogue date, goods receipts, order approvals, invoice queries and general purchasing system issues whilst working within set SLAs and KPIs.

We are offering an impressive rewards and benefits package, including:

Competitive starting salary of £26,000-£28,000 per annum 25 days annual leave, plus bank holidays Hybrid working Unlimited access to our generous refer a friend scheme, earning up to £500* per referral Access to a wide range of retail and leisure discounts at big brands and supermarkets Free access to medical specialists, who are available for a second opinion if you need to make a decision with confidence Confidential and free access to counselling and legal services

Required experience and qualifications:

• Have excellent communication, time management, IT skills and meticulous attention to detail

• Possess a high level of IT competence, especially MS Office applications

• Be able to work under own initiative and under pressure, possessing excellent organisational skills and be able to multitask

• Strong working knowledge of Microsoft Office

• Demonstrable knowledge of purchasing goods online

• Previous experience within a Customer focused industry

• Be trustworthy, enthusiastic, collaborative with a can-do attitude, personally committed, accountable, resilient and have a desire for continuous development

Role and responsibilities:

• Ensure that Procurement Support Desk calls received, are categorised, prioritised and resolved in-line with agreed service levels, proactively identifying trends and opportunities to improve

• Escalate Purchasing system issues as appropriate, in conjunction with the IT Team, to the third-party supplier, working in partnership to achieve timely and effective resolution

• Develop, maintain and undertake testing of the Purchasing system to ensure it operates effectively and in-line with the agreed Standard Operating Procedures

• Support the Purchasing System Lead to continue to develop the system capturing additional categories and workflow requirements as the business needs change

• Support the Purchasing Systems Lead in ongoing system developments, standard operating procedures and work flows

• Collaborate with key stakeholders across all operational and corporate services, including procurement, finance, and business units, to define requirements, identify opportunities for improvement, and drive alignment on procurement strategies in relation to purchasing activities

If you'd like to use your expertise in an organisation that provides the quality care you'd expect for your loved ones, this is an empowering and rewarding place to be. You'll have plenty of opportunity to grow your career in a large organisation with a warm and supportive environment.

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Person Specification

Qualifications

Essential

• The successful candidate will have excellent communication, time management, and IT skills, with a meticulous attention to detail. They will possess a high level of IT competence, especially in Microsoft Office applications, and be able to work under their own initiative and under pressure, with excellent organizational skills and the ability to multitask. Previous experience in a customer-focused industry and demonstrable knowledge of purchasing goods online are also required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Barchester Healthcare

Address

Barchester Healthcare

Warrington

WA3 6FW

Employer's website

https://www.barchester.com/ (Opens in a new tab)