Payroll Specialist

Job description

Job responsibilities

• Payroll Delivery and Oversight

Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation, using professional judgement to resolve issues and improve outcomes.

• Records and Data Management

Oversee the maintenance and integrity of payroll records, including starters/leavers documentation and pension data. Ensure robust data governance, confidentiality, and compliance with data protection legislation, implementing appropriate controls and coordinating activity across teams where required.

• Compliance and Legislative Knowledge

Apply and interpret payroll legislation, tax regulations, pensions, and statutory payments to ensure compliance with current laws and internal policies. Proactively identify compliance risks, advise on corrective actions, and escalate high-risk or unusual issues as appropriate.

• Support, Communication and Training

Act as a key point of contact for payroll-related matters, providing expert advice and guidance to staff and managers. Support training, induction, and knowledge-sharing activities, and build effective working relationships with internal stakeholders and external bodies while maintaining confidentiality.

• Continuous Improvement and System Development

Own and contribute to small- to medium-scale payroll improvement initiatives. Review existing processes, recommend enhancements, support system developments, and coordinate change activities to improve efficiency, accuracy, and service delivery.

Person Specification

Qualifications

Essential

• GCSE or equivalent in 5 subjects including English & Maths
• Holding/willing to study for CIPP payroll/pensions qualification

Experience

Essential

• Significant experience in a busy payroll/pensions office & demonstratable experience of computerised payroll
• Working to strict guidelines, deadlines, & prioritising workload
• Experience handling customer calls & correspondence

Desirable

• Previous NHS payroll/pensions experience

Skills and Knowledge

Essential

• Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines
• Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure
• Confident communicator, both in writing & verbally, at all levels & collaborate with others
• Able to take initiative & work flexibly to changing demands
• IT literate, proficient in Microsoft Office, computerised payroll
• Knowledge of HMRC legislation & NHS terms and conditions of service

Desirable

• Knowledge of Sage Payroll software & NHS pension scheme regulations
• Ability to think through implications of actions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Principal Medical Limited

Address

Principal Medical Ltd

3 Barberry Place

Bicester

Oxfordshire

OX26 3HA

Employer's website

https://www.principal-medical.co.uk (Opens in a new tab)