Job summary
An exciting opportunity has arisen for a Procurement Manager to join the NUPAS team on a full-time permanent basis.
The role is office based at our premises in Manchester City Centre, however, there will also be an expectation to travel Nationally as required.
The successful candidate will be a highly motivated senior procurement
personnel, who has extensive experience in effective stock controls and purchasing
function, possess strong management and communication skills, as well as
excellent analytical, technical and IT skills. You will have the ability to
operate at a strategic level, work under pressure and to manage conflicting situations.
NUPAS offers a dynamic, diverse and developmental environment in which to
nurture and enhance your career. We have embedded a culture of strong teamwork
and ensure we get quality time together to build and enhance inter-team
relationships.
Please note that we are
unable to sponsor applicants for a certificate of sponsorship.
This advert will close in advance of the published closing date if we receive a lot of applicants, so we encourage you to apply early.
Main duties of the job
To source
pharmaceutical and medical consumables in line with budgetary constraints on
behalf of the Organisation. This will
include supplier sourcing, relationship building, negotiation and processing of
formal quotations.
To have an
awareness of supplier lead times and address any delays proactively.
To plan and
forecast demand together with regional managers to prevent overstocking and
running out-of-stock (OOS), monitor market demand and supply trend closely for
any price and availability shift.
To develop
robust process based on Corporate Governance and Scheme of Delegation to ensure
accurate records with proper audit trails on purchasing system.
To liaise with Regional
Clinical Leads to ensure timely delivery of goods which crucial to operations
and delegate Inventory tasks as required.
To ensure that
clinics have the knowledge to manage and account for stock transfers between clinics.
To develop an
effective and user-friendly inventory management system together with regional
clinical leads to ensure that clinical stock and consumables are properly logged
and accounted for at all times within the organisation.
To develop process
and framework to ensure that all clinics can compile and maintain an accurate
record of quantity, type, and value of supplies stocked by regional clinicians.
To lead monthly
stock counting and reporting (including central warehouse) and to ensure all stock
count records have been inputted to stock control system accurately.
About us
The post holder will have a duty to ensure that the principles of patient, carer and public involvement and engagement are adhered to in line with Section 11 of The Health and Social Care Act 2012 for Improving Patient Experience.
NUPAS is committed to safeguarding and safeguarding
children, young people and vulnerable adults is everyones responsibility. Everyone
will need to have a DBS check. The level of this check will be determined by
the job type.
All staff are required to adhere to the principles of patient centred care as detailed in the NICE Quality Standard for Patient Experience and to treat patients with dignity, kindness, compassion, courtesy, respect, understanding and honesty.
The post holder will, in support of the NUPAS Visions & Values ensure that everyone is treated as an individual, and will acknowledge and value difference in order to treat everyone fairly.
Job description
Job responsibilities
To source
pharmaceutical and medical consumables in line with budgetary constraints on
behalf of the Organisation. This will
include supplier sourcing, relationship building, negotiation and processing of
formal quotations.
To have an
awareness of supplier lead times and address any delays proactively.
To plan and
forecast demand together with regional managers to prevent overstocking and
running out-of-stock (OOS), monitor market demand and supply trend closely for
any price and availability shift.
To develop
robust process based on Corporate Governance and Scheme of Delegation to ensure
accurate records with proper audit trails on purchasing system.
To liaise with Regional
Clinical Leads to ensure timely delivery of goods which crucial to operations
and delegate Inventory tasks as required.
To ensure that
clinics have the knowledge to manage and account for stock transfers between clinics.
To develop an
effective and user-friendly inventory management system together with regional
clinical leads to ensure that clinical stock and consumables are properly logged
and accounted for at all times within the organisation.
To develop process
and framework to ensure that all clinics can compile and maintain an accurate
record of quantity, type, and value of supplies stocked by regional clinicians.
To educate regional
clinicians on the importance of maintaining accurate stock records.
To lead monthly
stock counting and reporting (including central warehouse) and to ensure all stock
count records have been inputted to stock control system accurately.
To reconcile monthly
usage with activity performance to check and challenge any potential
miscounting.
To develop
process to ensure that all clinics can troubleshoot stock discrepancies,
including root cause analysis.
To develop
process to ensure that all clinics can identify slow moving and potential
redundant stock.
To develop
process to ensure all clinics can prepare lists of depleted items and recommend
regular surveys for defective or unusable items.
To establish
stock holding KPIs which will drive storage cost reductions, identify
principal areas of waste generation and implement solutions to minimise or
remove.
To produce
monthly reports for finance on a timely manner, e.g. GRNI, transfer and closing
stock, etc.
To produce procurement
reports for monitoring purposes, e.g. stock lists, price lists, and shortages,
etc.
To work
together with senior clinical leads and quality leads for medical equipment
purchase and maintenance management.
To lead store
management for central warehouse and to maintain high standard of tidiness and
cleanliness at all times.
To line manage team
members and to ensure consistent high performance in daily operation.
To have purchasing
and stock control systems ownership and to ensure high standard of data quality
and information accuracy, e.g. supplier information, invoices and pricing.
To highlight any Health and Safety storage
practice improvements to Regional Managers and Quality Team.
To undertake
any other duties and responsibilities commensurate with the level and
responsibilities of the post and/or that are deemed to be within your
capabilities.
To work in
harmony with all other team members including team members in different
regional groups and to communicate in an open and courteous manner with
colleagues, clients, visitors, referring agencies and contractors.
Support a
womans right to request an abortion within UK legal framework.
To maintain and
improve standards of work through the undertaking of training, attending
courses and keeping up to date with technical information.
Job description
Job responsibilities
To source
pharmaceutical and medical consumables in line with budgetary constraints on
behalf of the Organisation. This will
include supplier sourcing, relationship building, negotiation and processing of
formal quotations.
To have an
awareness of supplier lead times and address any delays proactively.
To plan and
forecast demand together with regional managers to prevent overstocking and
running out-of-stock (OOS), monitor market demand and supply trend closely for
any price and availability shift.
To develop
robust process based on Corporate Governance and Scheme of Delegation to ensure
accurate records with proper audit trails on purchasing system.
To liaise with Regional
Clinical Leads to ensure timely delivery of goods which crucial to operations
and delegate Inventory tasks as required.
To ensure that
clinics have the knowledge to manage and account for stock transfers between clinics.
To develop an
effective and user-friendly inventory management system together with regional
clinical leads to ensure that clinical stock and consumables are properly logged
and accounted for at all times within the organisation.
To develop process
and framework to ensure that all clinics can compile and maintain an accurate
record of quantity, type, and value of supplies stocked by regional clinicians.
To educate regional
clinicians on the importance of maintaining accurate stock records.
To lead monthly
stock counting and reporting (including central warehouse) and to ensure all stock
count records have been inputted to stock control system accurately.
To reconcile monthly
usage with activity performance to check and challenge any potential
miscounting.
To develop
process to ensure that all clinics can troubleshoot stock discrepancies,
including root cause analysis.
To develop
process to ensure that all clinics can identify slow moving and potential
redundant stock.
To develop
process to ensure all clinics can prepare lists of depleted items and recommend
regular surveys for defective or unusable items.
To establish
stock holding KPIs which will drive storage cost reductions, identify
principal areas of waste generation and implement solutions to minimise or
remove.
To produce
monthly reports for finance on a timely manner, e.g. GRNI, transfer and closing
stock, etc.
To produce procurement
reports for monitoring purposes, e.g. stock lists, price lists, and shortages,
etc.
To work
together with senior clinical leads and quality leads for medical equipment
purchase and maintenance management.
To lead store
management for central warehouse and to maintain high standard of tidiness and
cleanliness at all times.
To line manage team
members and to ensure consistent high performance in daily operation.
To have purchasing
and stock control systems ownership and to ensure high standard of data quality
and information accuracy, e.g. supplier information, invoices and pricing.
To highlight any Health and Safety storage
practice improvements to Regional Managers and Quality Team.
To undertake
any other duties and responsibilities commensurate with the level and
responsibilities of the post and/or that are deemed to be within your
capabilities.
To work in
harmony with all other team members including team members in different
regional groups and to communicate in an open and courteous manner with
colleagues, clients, visitors, referring agencies and contractors.
Support a
womans right to request an abortion within UK legal framework.
To maintain and
improve standards of work through the undertaking of training, attending
courses and keeping up to date with technical information.
Person Specification
Experience
Essential
- Comprehensive procurement experience including purchasing and contracting.
- Experience in leading continuous efficiency improvement in procurement.
- Experience in establishing robust procurement function and policy.
- Managerial Experience in procurement setting.
Desirable
- Continuing Professional Development
Qualifications
Essential
- Experience in procurement in a healthcare setting, specifically purchasing of pharmaceuticals / medical supplies & devices.
- Identify and escalate any risk or safeguarding concerns to senior colleagues and actively seek to reduce or eliminate those concerns identified in a positive manner.
- To embrace safeguarding mechanisms and support staff, patients and supporters at times when safeguarding principles need to be applied.
Desirable
- Educated to degree level or equivalent level 5.
- Well-established network within medical supply chain.
Skills & Knowledge
Essential
- Excellent interpersonal skills and capability to build effective and respectful relationships with others.
- Confident in leading commercial negotiation with good understanding of market demand and supply trends.
- Excellent organisational skills and ability to prioritise in an uncertain, complex and fast-paced environment with frequently changing demands.
- Confident stock control and purchase order system user.
- Excellent written and verbal communication skills, also excel and data analysis skills.
Desirable
- Experience in Sage 200 stock control and purchase order function.
Person Specification
Experience
Essential
- Comprehensive procurement experience including purchasing and contracting.
- Experience in leading continuous efficiency improvement in procurement.
- Experience in establishing robust procurement function and policy.
- Managerial Experience in procurement setting.
Desirable
- Continuing Professional Development
Qualifications
Essential
- Experience in procurement in a healthcare setting, specifically purchasing of pharmaceuticals / medical supplies & devices.
- Identify and escalate any risk or safeguarding concerns to senior colleagues and actively seek to reduce or eliminate those concerns identified in a positive manner.
- To embrace safeguarding mechanisms and support staff, patients and supporters at times when safeguarding principles need to be applied.
Desirable
- Educated to degree level or equivalent level 5.
- Well-established network within medical supply chain.
Skills & Knowledge
Essential
- Excellent interpersonal skills and capability to build effective and respectful relationships with others.
- Confident in leading commercial negotiation with good understanding of market demand and supply trends.
- Excellent organisational skills and ability to prioritise in an uncertain, complex and fast-paced environment with frequently changing demands.
- Confident stock control and purchase order system user.
- Excellent written and verbal communication skills, also excel and data analysis skills.
Desirable
- Experience in Sage 200 stock control and purchase order function.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
