Administrator

Job description

Job responsibilities

Job TitJob Title: Administrator Huddersfield

Accountable to: Regional Manager

Salary: £13.19 per hour

Working Hours 26.5 per week Weds, Thurs and Friday.

NUPAS is seeking a highly organized and detail-oriented individual to join our team as an Administrator. As an Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our Huddersfield Clinic. You will be responsible for managing administrative tasks, coordinating patient bookings, maintaining records, and providing support to staff.

Responsibilities:

- Perform general administrative duties, including answering phone calls, responding to emails, and organising files and documents.

- Coordinate and schedule appointments for patients.

- Prepare and distribute correspondence and reports.

- Maintain and update records, databases, and filing systems.

- Assist in the preparation of reports, and other materials.

- Provide administrative support to staff members, including managing appointment bookings and patient services, and handling logistics.

- Manage office supplies and inventory, ensuring sufficient stock levels.

- Handle incoming and outgoing mail and consumable deliveries.

- Assist with the onboarding process for new employees, including preparing paperwork and setting up workstations.

- Maintain a professional and organised clinic environment.

Requirements:

- Proven experience as an administrator or in a similar role.

- Excellent organisational and time management skills.

- Strong attention to detail and accuracy.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

- Strong communication and interpersonal skills.

- Ability to multitask and prioritize tasks effectively.

- Strong problem-solving skills and ability to work independently.

- High level of professionalism and confidentiality.

We offer a competitive salary, a supportive work environment, and opportunities for professional growth. If you are a motivated and proactive individual with excellent administrative skills, we would love to hear from you.

Additional Information

Confidentiality

Employees must not make unauthorised copies or disclose confidential or commercially

sensitive organisation information to unauthorised parties.

Employees are required to use the email and internet systems responsibly and to exercise a high level of caution when transmitting confidential information.

Behaviour

Employees are expected to observe the highest standards of personal and professional behaviour such that clients, fellow workers and others have confidence in their integrity.

Employees are expected to show respect, sensitivity and courtesy to all those they come into contact with during the course of their work

Health and Safety

All employees must observe all safety rules and follow safe working practices.

No Smoking

Under the Health Act 2006, all enclosed or substantially enclosed workplaces and organisation vehicles must be smoke-free. To help to create a healthy and safe working environment and protect employees and clients from the effects of ill health associated with smoking and passive smoking, all organisation land and buildings and organisation vehicles will be designated smoke-free.

Personal Property

The organisation does not accept responsibility for personal property brought on to the organisations premises. Articles lost or found on organisation premises should be reported to a line manager. Cars are parked on the organisations property at your risk.

Registered Health Professionals

All organisation employees who are required to register with a professional body, to enable them to practice within their profession, are required to comply with their code of conduct and requirements of their professional registration at all times.

Safeguarding Responsibilities

All staff have a responsibility to understand and adhere to the requirements of organisation policy and protocols when dealing with Children, Young People and Vulnerable Adults. All employees must share the organisations commitment to protect, safeguard and promote the welfare of children, young people and vulnerable adults.

Information Governance

All staff have a responsibility to ensure full compliance with Information Governance at all times which includes data protection, confidentiality and information security. Staff need to understand and make themselves fully aware of all organisation policies and procedures related to information governance.

Location

Huddersfield with remote support for our Leeds Clinic 1 day a week.

This job description may evolve in discussion with the post holder and may be changed by mutual agreement from time to time.

Person Specification

Experience

Essential

• Excellent Communication Skills.
• Excellent Organisational Skills.
• Good Time Management.
• Experience of using all aspects of Microsoft office / Excel
• Experience of working in a fast-paced Admin environment
• Experience of managing multiple tasks simultaneously .
• Experience of prioritising workload.
• Willingness to Learn.
• Must be a Team Player.
• Works well under pressure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

NUPAS Ltd

Address

NUPAS

Fartown Green Rd Surgery, 34 Fartown Green Road

Huddersfield

HD2 1AE

Employer's website

https://www.nupas.co.uk/ (Opens in a new tab)