Job responsibilities
To provide an effective and accurate financial
management and accountancy service to the Executive Leadership Team, Board of
Trustees and Directors of the Trading Company.
Prepare annual budgets and monitor
performance on a monthly basis against plan by the preparation and issue of
monthly budget statements. Make
recommendations on costing assumptions to be included within all budgets. For
example, inflation rates.
Support the strategic direction of the business
by leading on the preparation of 5 year financial forecasts to support
strategic planning and to ensure the long term financial viability of the
business.
Prepare and maintain financial accounts in a
timely fashion and ensure they are consistent with external financial reporting
standards and requirements.
Provide monthly financial information to the
Executive Leadership Team, Board of Trustees and Directors of the Trading
Company.
Prepare cash flow reports on a regular/quarterly
basis and monitor cash requirements and advise the Board of Trustees, Directors
of the Trading Company and Executive Leadership Team on the liquidity position of
the business.
Provide advice on all financial matters,
including issues arising in connection with charity legislation, to ensure that
the business meets its legal financial obligations and complies will all
external regulatory requirements.
Liaise with H.M.
Revenue and Customs and VAT consultants regarding records and payments and
ensure compliance with all regulations.
Ensure the provision
of a monthly payroll service and ensure delivery of an accurate, reliable and
quality payroll service to all staff.
To liaise with all
regulatory external bodies in connection with any financial or charity matters,
i.e. auditors, accountants, bank, solicitors, Charity Commission, Companies
House, insurance company, pension advisors and others.
Annual completion
of the Charity Commission self-assessment, ensuring that we comply with best
practice.
Attend the meetings of the local networking
groups as required.
Review and monitor performance of the businesss
investments and provide up to date reports to the Board of Trustees, enabling
them to make appropriate investment decisions.
As part of financial reporting, complete
regular analysis of all income and expenditure, supporting budget holders as
required to identify areas where cost savings and efficiencies can be made.
Support in the preparation of business cases as necessary across the
business.
Support in the preparation of benchmarking
information to assist in the determination of opportunities to improve the
organisations financial position.
Support the businesss efforts to maximise
income from all sources providing financial information and attending
committees and other forums as required to assist in this.
Develop and maintain an asset register of
all property across the business. Ensure capital accounting policies are agreed
annually by the Finance Committee.
Ensure appropriate financial procedures,
financial governance and policies are in place across the business and ensure they
are regularly reviewed and appropriate.
Ensure good systems of financial control and checks are in place for all
assets.
To manage and support staff in the Finance Department, ensuring they have
the right knowledge and skills to carry out their duties effectively.
Ensure that all members of the leadership team (ELT and SLT) and the
board have the necessary knowledge and support regarding financial matters
including the provision of training if necessary.
Attend committees and key meetings to present relevant financial information at
the request of the Executive Leadership Team, Board of Trustees and Directors
of the Trading Company.
Annual income and expenditure budgets are
approved annually and monitored monthly.
Management Accounts are aimed to be completed
within 10 working days of month end and available for the Executive Leadership
Team, Board of Trustees and Directors of the Trading Company.
Regulatory requirements are met as and when they fall due.
The provision of an accurate and reliable set of annual financial
statements.
Meet with statutory and external organisations in a timely and
professional manner.
Quarterly VAT returns, Annual Corporation Tax
returns and other statutory returns are submitted in a timely manner.
With regard to financial records and
reporting, to comply with and meet the standards of the Care Quality
Commission.
Completion of all Charity Commission regulatory requirements.
Ensure that we have robust financial systems
in place for all assets and liabilities incorporating monthly reviews of creditors
and debtors.
Ensure financial information requirements of
the Executive Leadership Team, Board of Trustees and Directors of the Trading
Company are met in a timely manner.
Ensure that the business has financial
systems and processes in place that will comply with regulatory requirements
for healthcare services.
Be an active member of the Senior Leadership
Team participating in all relevant meetings contributing where possible, to the
achievement of business objectives.
To take rotational responsibility as Out of Hours Duty Manager, if
required.
Provide advice, support and information to
the Executive Leadership Team; Board of Trustees and Directors of the Trading
Company on financial matters enabling the business to meet its objectives.
To liaise with Head of Human Resources to
advise, where necessary, on all salary and pension matters, keeping up to date
with changing legislation.
To
communicate with the banks, HMRC, Department of Work and Pensions and all other
relevant external bodies regarding all pension, tax and National Insurance
issues.
To
liaise with all Senior Leadership team colleagues to ensure payroll data is
accurate and kept up to date.
To liaise with the Head of Fundraising in
matters relating to fundraising income and expenditure and the fundraising and
lottery database, ensuring that any information is an accurate reflection of
income and expenditure.
To liaise with the Trading Company Manager in
matters relating to the trading companys income and expenditure, ensuring that
all information provided is accurate.
To
verify that insurance cover is appropriate and adequate for the various business
functions and to ensure that it is kept up to date.
To
ensure that there is compliance across the business with financial statutory regulations
and internal financial policies.
Ensure
that there is a robust information governance regime across all financial
matters across the business.
To undertake and
manage the annual appraisal process for the Finance Team, identifying any
training and development needs.
Ensure that all members of the Finance Team
attend mandatory and statutory training as required and that evaluations are
undertaken to monitor effectiveness.
The post holder will adhere to all relevant legislation and policies of
the business.
Any other reasonable duties as directed by
the Executive Leadership Team, the Board of Trustees and Directors of the
Trading Company.
