Business Services Co-ordinator

Job description

Job responsibilities

• MAIN DUTIES AND RESPONSIBILITIES

  1. Co-ordination and support the HR function, working with the Practice Manager, Managers and Site Co-ordinators together with our HR company to provide accurate and timely HR management administration and key projects e.g. annual Leave management, absence management, recruitment, onboarding, leavers, workforce reporting, HR process controls and updates, etc
  2. Co-ordinate and support of the facilities function, working with Practice Manager to deliver effective building management and maintenance with third party suppliers to meet health & safety standards, and to provide a good working environment for colleagues across the buildings.
  3. Co-ordinate and support the finance function, working with the Practice Manager to deliver cost management and all financial information required by accountants ICB and NHS England
  4. Co-ordinate and maintain the technology and information systems supporting the practice, developing new systems and supporting new projects.
  5. Provide regular reports and audits from Practice Systems to effectively manage Business Services process e.g. Annual Leave, Absence, Training, Appraisals, new starters and leavers, Risk Assurance, CQC reporting, etc.
  6. Co-ordination and support for the Practice Manager to deliver key Business Services activities and projects to ensure that our colleagues have the support and tools to do their roles to deliver a quality service to our patients.

Person Specification

Qualifications

Desirable

• Educated to GCSE grade C/4 or equivalent in English and Maths

Experience

Essential

• Excellent planning and organising skills with the ability to reprioritise and manage workloads to hit business deadlines
• Good communication skills, written and verbal
• Excellent attention to detail and accuracy with the ability to collate, interpret and simplify data/information for Managers to review
• Be able to influence and build relationships at all levels with internal and external stakeholders and suppliers
• Ability to maintain confidentiality and professionalism
• Able to work on your own and within a team environment
• Able to demonstrate flexibility and adaptability in a changing and challenging business environment
• Must be able to confidently use Microsoft packages including Outlook, Excel, Word and be able to learn new systems quickly
• Have a proactive, can-do attitude where there may not be any immediate answer or solution

Desirable

• HR administration/co-ordination experience
• Facilities/building management
• Understanding of Health & Safety/Risk Management

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Clinicare Health Support Services Ltd

Address

Manor Park Surgery

Bellmount Close

Leeds

LS13 2UP

Employer's website

http://www.robinlanehealthandwellbeingcentre.com/ (Opens in a new tab)