Job summary
As a core member of the Tower Hamlets GP Care Group CIC
education team the post holder will support the development and implementation
of multi-disciplinary professional development sessions as they relate to
primary and community health care workforce needs.
The education coordinator will support the delivery of the
Community Education Provider Network (CEPN) programme through events
coordination support including the planning, advertising and evaluation of the
programmes.
They will be responsible for events coordination, including
the monthly Primary Care Protected Learning Time programme.
We reserve the right to close this vacancy early if we receive sufficient applications for the role.
Main duties of the job
1. Coordination for Education & Training programme:
- Assist in the planning, coordination, and delivery of Education & training programmes, ensuring adherence to training objectives, timelines, and quality standards,
- Provide administrative assistance in organising training sessions, workshops, and seminars, including scheduling, logistics, participant registration, and materials preparation,
- Create and Manage event timelines,
- Provide support in arranging meetings and appointments via the calendar system with both external and internal personnel,
- Support with booking venues, catering and equipment for events, setting up rooms as necessary,
- Provide onsite events management,
2. Documentation Record Management
- Maintain accurate and up-to-date training records, databases, and documentation, including participant details, attendance records, evaluations, and feedback,
3. Analytical skills
- Analyse information and feedback from training and other events and collate reports to present feedback,
- Support in collating learning needs surveys and lead on producing reports from outcomes,
- Support the Project/Programme lead by maintaining appropriate systems to enable effective planning and scheduling,
4. Communication & Stakeholder Engagement
- Facilitate effective communication between trainers, trainees, and relevant stakeholders, disseminating training-related information, scheduling meetings, and responding to inquiries promptly,
About us
Tower Hamlets GP Care Group (The Care Group) was incorporated as a community interest company limited by shares in September 2014. Every general practice in Tower Hamlets owns one share of £1. The Care Group was formed to manage borough level contracts on behalf of the practices, deliver primary care led services and support general practices, and to be the provider voice of primary care in the wider health and social care system.
Read up more about Tower Hamlets GP Care Group, click here: https://www.gpcaregroup.org/
The Care Group is also a member of Tower Hamlets Together, a place-based integrated partnership, which includes Bart's Health, East London NHS Foundation Trust, the London Borough of Tower Hamlets and the Council for Voluntary Services.
Click here to know more about Tower Hamlets Together partnership- https://www.towerhamletstogether.com/
The key priorities for the Care Group are:
Innovation and support for primary care
Being a great place to work
Integrating primary and community care
Providing of high-quality cost-effective care to local people
Influencing improvements in health outcomes
Job description
Job responsibilities
Aim of the role
- As a core member of the Tower Hamlets GP Care Group CIC education team this role will support the development and implementation of multi-disciplinary professional development sessions as they relate to primary and community health care workforce needs.
- To support the delivery of the Community Education Provider Network (CEPN) programme through events coordination support including the planning, advertising and evaluation of the programmes.
- Responsible for events coordination, including the monthly Primary Care Protected Learning Time programme.
Main duties and responsibilities
1.Event Planning and Coordination:
- Plan, organise, and execute training events, including selecting venues, setting dates, and arranging logistics.
- Coordinate with trainers, speakers, and participants to ensure smooth event delivery.
- Provide on-site support during training sessions, managing check-in, assisting trainers, and addressing participant needs.
2.Scheduling and Calendar Management:
- Develop and maintain schedules for training sessions and ensure all stakeholders are informed of event timelines.
3.Budget Management:
- Manage event budgets, including tracking expenses, negotiating contracts with vendors, and ensuring cost-efficiency.
4.Communication and Promotion:
- Promote training events through internal communications, social media, email campaigns, or other marketing channels.
- Liaise with participants, instructors, and vendors to communicate event details and respond to inquiries.
5.Post-Event Evaluation and Reporting:
- Collect feedback from participants and trainers.
- Analyse event outcomes, track participant satisfaction, and prepare post-event reports.
6.Vendor and Supplier Management:
- Coordinate with vendors for venue setup, catering, and equipment.
- Ensure timely delivery of services and materials.
7.Compliance and Documentation:
- Ensure all events meet regulatory and organisational standards.
- Maintain records of event details, contracts, and budgets.
Job description
Job responsibilities
Aim of the role
- As a core member of the Tower Hamlets GP Care Group CIC education team this role will support the development and implementation of multi-disciplinary professional development sessions as they relate to primary and community health care workforce needs.
- To support the delivery of the Community Education Provider Network (CEPN) programme through events coordination support including the planning, advertising and evaluation of the programmes.
- Responsible for events coordination, including the monthly Primary Care Protected Learning Time programme.
Main duties and responsibilities
1.Event Planning and Coordination:
- Plan, organise, and execute training events, including selecting venues, setting dates, and arranging logistics.
- Coordinate with trainers, speakers, and participants to ensure smooth event delivery.
- Provide on-site support during training sessions, managing check-in, assisting trainers, and addressing participant needs.
2.Scheduling and Calendar Management:
- Develop and maintain schedules for training sessions and ensure all stakeholders are informed of event timelines.
3.Budget Management:
- Manage event budgets, including tracking expenses, negotiating contracts with vendors, and ensuring cost-efficiency.
4.Communication and Promotion:
- Promote training events through internal communications, social media, email campaigns, or other marketing channels.
- Liaise with participants, instructors, and vendors to communicate event details and respond to inquiries.
5.Post-Event Evaluation and Reporting:
- Collect feedback from participants and trainers.
- Analyse event outcomes, track participant satisfaction, and prepare post-event reports.
6.Vendor and Supplier Management:
- Coordinate with vendors for venue setup, catering, and equipment.
- Ensure timely delivery of services and materials.
7.Compliance and Documentation:
- Ensure all events meet regulatory and organisational standards.
- Maintain records of event details, contracts, and budgets.
Person Specification
Other requirements
Essential
- Able to plan, monitor and control projects in order to achieve project objectives taking into account constraints (time, cost, resources).
Knowledge
Essential
- Basic knowledge of continuous professional development (CPD).
Desirable
- Basic Knowledge of Tower Hamlets primary care health economy.
Qualifications
Essential
- Educated to Degree Level or equivalent qualification/relevant experience.
Desirable
- Degree /Project Management qualification.
Experience
Essential
- Exposure to previous events management.
Desirable
- Working within health care environment
Abilities
Essential
- Communicates in a manner that is clear, fluent, concise and appropriate with staff at all levels, giving due regard to confidentiality.
- Able to deliver presentations to multiple stakeholder engagement meetings/events.
Person Specification
Other requirements
Essential
- Able to plan, monitor and control projects in order to achieve project objectives taking into account constraints (time, cost, resources).
Knowledge
Essential
- Basic knowledge of continuous professional development (CPD).
Desirable
- Basic Knowledge of Tower Hamlets primary care health economy.
Qualifications
Essential
- Educated to Degree Level or equivalent qualification/relevant experience.
Desirable
- Degree /Project Management qualification.
Experience
Essential
- Exposure to previous events management.
Desirable
- Working within health care environment
Abilities
Essential
- Communicates in a manner that is clear, fluent, concise and appropriate with staff at all levels, giving due regard to confidentiality.
- Able to deliver presentations to multiple stakeholder engagement meetings/events.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
