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Tower Hamlets GP Care Group

Training Administrator-Tower Hamlets

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This job is now closed

Job summary

Are you looking for an opportunity to make a meaningful contribution to healthcare and be a part of an organisation that values your skills and dedication? The Tower Hamlets GP Care Group is currently seeking a dynamic and organised Administrative Assistant to join our team.

As a core member of the Tower Hamlets GP Care Group CIC education team support the development and implementation of multi-disciplinary professional development sessions as they relate to primary and community health care workforce needs

To support the delivery of the Community Education Provider Network (CEPN) programme through administrative support including the planning, advertising and evaluation of the programmes.

Responsible for training and events administration, including supporting the nursing development team.

Main duties of the job

Administrative support for Education & Training Programmes:

Assist in the planning, coordination, and delivery of Education & training programs, ensuring adherence to training objectives, timelines, and quality standards.

Provide administrative assistance in organising training sessions, workshops, and seminars, including scheduling, logistics, participant registration, and materials preparation.

Provide support in arranging meetings and appointments via the calendar system with both external and internal personnel.

Support with booking venues, catering and equipment for events, setting up rooms as necessary.

About us

Tower Hamlets GP Care Group (The Care Group) was incorporated as a community interest company limited by shares in September 2014. Every general practice in Tower Hamlets owns one share of £1. The Care Group was formed to manage borough level contracts on behalf of the practices, deliver primary care led services and support general practices, and to be the provider voice of primary care in the wider health and social care system.

Read up more about Tower Hamlets here: http://www.towerhamlets.is/

The Care Group is also a member of Tower Hamlets Together, a place-based integrated partnership, which includes Bart's Health, East London NHS Foundation Trust, the London Borough of Tower Hamlets and the Council for Voluntary Services.

The key priorities for the Care Group are:

  • Innovation and support for primary care
  • Being a great place to work
  • Integrating primary and community care
  • Providing of high-quality cost-effective care to local people
  • Influencing improvements in health outcomes

Details

Date posted

19 September 2023

Pay scheme

Other

Salary

£26,250 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

E0136-23-0058

Job locations

Island Health

145 East Ferry Road

London

E14 3BQ


Job description

Job responsibilities

Documentation Record Management

Maintain accurate and up-to-date training records, databases, and documentation, including participant details, attendance records, evaluations, and feedback.

Analytical skills

Analyse information and feedback from training and other events and collate reports to present feedback

Support in collating learning needs surveys and lead on producing reports from outcomes.

Support the Project/Programme lead by maintaining appropriate systems to enable effective planning and scheduling.

Communication

Facilitate effective communication between trainers, trainees, and relevant stakeholders, disseminating training-related information, scheduling meetings, and responding to inquiries promptly.

Provide the first point of contact for a range of external organisations which will require excellent customer services communication skills.

Drafting communication bulletin as and when required

Finance

Process incoming invoices and follow up on payments as required

Deal with all queries relating to finance and invoice payments

Act as a finance order requestor

Raise invoices as required

Job description

Job responsibilities

Documentation Record Management

Maintain accurate and up-to-date training records, databases, and documentation, including participant details, attendance records, evaluations, and feedback.

Analytical skills

Analyse information and feedback from training and other events and collate reports to present feedback

Support in collating learning needs surveys and lead on producing reports from outcomes.

Support the Project/Programme lead by maintaining appropriate systems to enable effective planning and scheduling.

Communication

Facilitate effective communication between trainers, trainees, and relevant stakeholders, disseminating training-related information, scheduling meetings, and responding to inquiries promptly.

Provide the first point of contact for a range of external organisations which will require excellent customer services communication skills.

Drafting communication bulletin as and when required

Finance

Process incoming invoices and follow up on payments as required

Deal with all queries relating to finance and invoice payments

Act as a finance order requestor

Raise invoices as required

Person Specification

Experience

Essential

  • Some experience working in the NHS or administrative background

Qualifications

Essential

  • Educated to A-Levels or equivalent

Skills and Abilities

Essential

  • Great Communication skills, good Organisational Skills

Other Requirements

Essential

  • Ability to demonstrate can do attitude, ability to demonstrate team working skills

Knowledge

Essential

  • Ability to demonstrate some knowledge of NHS and primary care services
Person Specification

Experience

Essential

  • Some experience working in the NHS or administrative background

Qualifications

Essential

  • Educated to A-Levels or equivalent

Skills and Abilities

Essential

  • Great Communication skills, good Organisational Skills

Other Requirements

Essential

  • Ability to demonstrate can do attitude, ability to demonstrate team working skills

Knowledge

Essential

  • Ability to demonstrate some knowledge of NHS and primary care services

Employer details

Employer name

Tower Hamlets GP Care Group

Address

Island Health

145 East Ferry Road

London

E14 3BQ


Employer's website

https://www.gpcaregroup.org/section/387/Home (Opens in a new tab)

Employer details

Employer name

Tower Hamlets GP Care Group

Address

Island Health

145 East Ferry Road

London

E14 3BQ


Employer's website

https://www.gpcaregroup.org/section/387/Home (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Widening Participation Project Manager

Farduse Islam

farduse.islam@nhs.net

07496204868

Details

Date posted

19 September 2023

Pay scheme

Other

Salary

£26,250 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

E0136-23-0058

Job locations

Island Health

145 East Ferry Road

London

E14 3BQ


Supporting documents

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