Job summary
Join our innovative Leeds Community Dermatology team!
Are you organised, detail-oriented, and passionate about providing excellent patient care?
We are looking for a Dermatology Secretary to support our award-winning Leeds Community Dermatology Service, which provides specialist dermatology care to patients across Yorkshire.
Main duties of the job
This is a fantastic opportunity to work within the Leeds GP Confederation, supporting a collaborative and patient-focused service that makes a real difference in the community.
This is a fixed-term 12 month contract. It is part-time, 27 hours per week; the full-time equivalent for us is 40 hours per week.
About us
OneMedical Group was founded in 2004 on the idea that there is a better way to care for communities. Our mission of 'Improving lives' is underpinned by our core values of 'Putting People First, Working Together for a Better Future'. We are committed to NHS values and reducing health inequalities. OneMedical Group is a national award winning health and wellbeing company, working within the NHS, delivering high quality primary, urgent and community care.
We believe in delivering services that improve the health and wellbeing of individuals and communities and our focus is on services that help our patients and their families adopt and sustain healthy behaviours, that improve health and quality of life, and lead to better health outcomes.
OneMedical Group is committed to promoting equality of opportunity for all job applicants. Throughout the recruitment process we want all candidates to be able to be at their best. If you would like to discuss the support options available during the recruitment process please email: recruitment@onemedicalgroup.co.uk.
Job description
Job responsibilities
As our Dermatology Secretary, you will:
- Provide high-quality administrative support to ensure the smooth running of our dermatology clinics.
- Book and manage patient appointments and triage referrals in line with protocols and KPIs.
- Organise clinic rotas and room allocations to support efficient service delivery.
- Liaise with GPs, hospitals, medical students, and other stakeholders.
- Manage clinic letters, hospital referrals (urgent and routine), and electronic referral systems (ERS).
- Support stock management and ordering for clinical rooms.
- Record incidents, complaints, and assist with reporting on service activity and outcomes.
- Attend and minute meetings with internal teams and external partners.
- Support continuous improvement and uphold our values of putting people first, working together, and building a healthier future.
About you We are looking for someone who:
- Has strong administrative skills and attention to detail.
- Is highly motivated, enthusiastic, and able to work in a busy environment.
- Has strong IT skills (experience with SystmOne is desirable).
- Understands NHS processes and patient confidentiality requirements.
- Communicates effectively and builds positive working relationships with colleagues and external partners.
- Works well in a team while managing their own workload.
- Is committed to learning and continuous service improvement.
What we offer
- A supportive, innovative working environment within the Leeds GP Confederation.
- Opportunities for personal and professional development.
- The chance to contribute to an award-winning service delivering high-quality care to the community.
If you are ready to take the next step in your NHS administrative career while supporting a specialist community service, we would love to hear from you.
You can read more about our dermatology service here: https://www.leedsgpconfederation.org.uk/services/community-dermatology-service/
Our Benefits
We want to make work as rewarding as possible whilst protecting everyones wellbeing and helping you thrive.
- 33 days annual leave (inc. Bank holidays), which rises with length of Service (pro rata for part time)
- Extra day of leave per year for work anniversary
- Enhanced Maternity, Maternity (Paternity) Support, Adoption pay
- Special and Significant Event Leave
- Family friendly employment policies
- Continued personal and professional development
- Participation in OMGs refer a friend scheme
- Internal wellbeing support through OMGs Wellbeing Advisors
- Employee Assistance Program run by awarding winning Health Assured
- Eye care scheme free eye test plus a contribution towards glasses
- Cycle to work scheme
- Access to NHS Discounts
- NHS Pension
Job description
Job responsibilities
As our Dermatology Secretary, you will:
- Provide high-quality administrative support to ensure the smooth running of our dermatology clinics.
- Book and manage patient appointments and triage referrals in line with protocols and KPIs.
- Organise clinic rotas and room allocations to support efficient service delivery.
- Liaise with GPs, hospitals, medical students, and other stakeholders.
- Manage clinic letters, hospital referrals (urgent and routine), and electronic referral systems (ERS).
- Support stock management and ordering for clinical rooms.
- Record incidents, complaints, and assist with reporting on service activity and outcomes.
- Attend and minute meetings with internal teams and external partners.
- Support continuous improvement and uphold our values of putting people first, working together, and building a healthier future.
About you We are looking for someone who:
- Has strong administrative skills and attention to detail.
- Is highly motivated, enthusiastic, and able to work in a busy environment.
- Has strong IT skills (experience with SystmOne is desirable).
- Understands NHS processes and patient confidentiality requirements.
- Communicates effectively and builds positive working relationships with colleagues and external partners.
- Works well in a team while managing their own workload.
- Is committed to learning and continuous service improvement.
What we offer
- A supportive, innovative working environment within the Leeds GP Confederation.
- Opportunities for personal and professional development.
- The chance to contribute to an award-winning service delivering high-quality care to the community.
If you are ready to take the next step in your NHS administrative career while supporting a specialist community service, we would love to hear from you.
You can read more about our dermatology service here: https://www.leedsgpconfederation.org.uk/services/community-dermatology-service/
Our Benefits
We want to make work as rewarding as possible whilst protecting everyones wellbeing and helping you thrive.
- 33 days annual leave (inc. Bank holidays), which rises with length of Service (pro rata for part time)
- Extra day of leave per year for work anniversary
- Enhanced Maternity, Maternity (Paternity) Support, Adoption pay
- Special and Significant Event Leave
- Family friendly employment policies
- Continued personal and professional development
- Participation in OMGs refer a friend scheme
- Internal wellbeing support through OMGs Wellbeing Advisors
- Employee Assistance Program run by awarding winning Health Assured
- Eye care scheme free eye test plus a contribution towards glasses
- Cycle to work scheme
- Access to NHS Discounts
- NHS Pension
Person Specification
Skills and Knowledge
Essential
- Has strong administrative skills and attention to detail.
- Is highly motivated, enthusiastic, and able to work in a busy environment.
- Has strong IT skills (experience with SystmOne is desirable).
- Understands NHS processes and patient confidentiality requirements.
- Communicates effectively and builds positive working relationships with colleagues and external partners.
- Works well in a team while managing their own workload.
- Is committed to learning and continuous service improvement.
Person Specification
Skills and Knowledge
Essential
- Has strong administrative skills and attention to detail.
- Is highly motivated, enthusiastic, and able to work in a busy environment.
- Has strong IT skills (experience with SystmOne is desirable).
- Understands NHS processes and patient confidentiality requirements.
- Communicates effectively and builds positive working relationships with colleagues and external partners.
- Works well in a team while managing their own workload.
- Is committed to learning and continuous service improvement.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
