Job summary
This is a Workforce & Finance Administrator role at Elysium Healthcare's Lakefields Neurological Centre. The role involves managing various aspects of workforce management, including recruitment, compliance, payroll, and finance-related tasks such as processing service users' finances and managing petty cash. The successful candidate will have experience in a similar administrative role, strong organizational and communication skills, and proficiency in MS Office and SAGE software.
Main duties of the job
As a Workforce & Finance Administrator, you will be responsible for a range of duties, including liaising with head office and payroll, ensuring relevant documents are sent, creating and updating HR files, supporting recruitment and onboarding processes, processing leavers and employment changes, and administering the Unit4 employee system and Honeydew absence management system. Additionally, you will be involved in coordinating individual service users' finances, recording transactions in SAGE, and managing the petty cash account.
About us
Elysium Healthcare is an established, stable, and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for growth and career progression. Elysium Healthcare is part of Ramsay Health Care, a global network that extends across 10 countries and employs over 86,000 people globally.
Job description
Job responsibilities
Become a Workforce & Finance Administrator at our Neurological service, Lakefields. It’s more than just admin. It’s working across the service for all aspects of workforce management, to keep recruitment and the service moving forward, having a real impact on the smooth running of the centre. You will be an integral part of the friendly and supportive administrative function as you aid the corporate recruitment team, monitor workforce compliance, process employment changes and payroll queries as well as keeping files in order. You will also be working with the Hospital Director to co-ordinate individual service users' finance, recording transactions on SAGE, and assisting with the management of petty cash, managing the purchase order processing system. With previous experience in a similar role, and good organisational, communication and time management skills, you can enjoy a long and rewarding career, where a range of training opportunities are available that can see your career grow and career aspirations achieved. As a Workforce Administrator you will be:
- Liaising with head office/payroll
- ensuring any relevant documents are sent
- create and update HR paper files, supporting recruitment and onboarding processes Administration for Induction/New Starters Processing leavers, changes, maternity and paternity.
- Reviewing ongoing compliance checks Variation to Contract paperwork Administration of Unit4 employee system and Honeydew absence management system Administration of internal ER processes
- Ensuring that service users' valuables are kept in a secure location that the items received are documented and released suitably Providing an in-house banking service for service users.
- Record cash flow for individuals through the Client Fund Account, highlighting concerns around unusual spending requests Co-ordinating and administering the unit's petty cash account, processing and recording appropriately
To be successful in this role, you will have: - Secretarial and/or Administration experience 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
- Strong skills in MS Word, Excel, PowerPoint, and Outlook. Experience of Using SAGE Accuracy, efficiency, timeliness, and diligence in all assigned duties with minimum of direct supervision
- Confidence in handling cash and dealing with online accounts such as Amazon and TFL
Where you will be working: Lakefields Neurological Centre is a brand-new 22-bed service that delivers specialist 24-hour nursing and therapy services for people with complex long-term neurological conditions who require ongoing support and assistance to maximise their functional ability and improve their quality of life. The Centre specialises in neuro-rehabilitation, tracheostomy and ventilator care. Bedrooms are adapted to individual requirements, fitted with high dependency equipment including ceiling track hoists, wall mounted suction and oxygen equipment. There are also well-equipped therapy facilities, spacious lounge areas and wheelchair access to beautiful gardens.
What you will get: - Annual salary of £26,650
- The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off!
- Subsidised meals Free parking
- Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals.
- Pension contribution to secure your future.
- Life Assurance for added peace of mind.
- Enhanced Maternity Package so you can truly enjoy this special time.
There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more.
About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person’s individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
Job description
Job responsibilities
Become a Workforce & Finance Administrator at our Neurological service, Lakefields. It’s more than just admin. It’s working across the service for all aspects of workforce management, to keep recruitment and the service moving forward, having a real impact on the smooth running of the centre. You will be an integral part of the friendly and supportive administrative function as you aid the corporate recruitment team, monitor workforce compliance, process employment changes and payroll queries as well as keeping files in order. You will also be working with the Hospital Director to co-ordinate individual service users' finance, recording transactions on SAGE, and assisting with the management of petty cash, managing the purchase order processing system. With previous experience in a similar role, and good organisational, communication and time management skills, you can enjoy a long and rewarding career, where a range of training opportunities are available that can see your career grow and career aspirations achieved. As a Workforce Administrator you will be:
- Liaising with head office/payroll
- ensuring any relevant documents are sent
- create and update HR paper files, supporting recruitment and onboarding processes Administration for Induction/New Starters Processing leavers, changes, maternity and paternity.
- Reviewing ongoing compliance checks Variation to Contract paperwork Administration of Unit4 employee system and Honeydew absence management system Administration of internal ER processes
- Ensuring that service users' valuables are kept in a secure location that the items received are documented and released suitably Providing an in-house banking service for service users.
- Record cash flow for individuals through the Client Fund Account, highlighting concerns around unusual spending requests Co-ordinating and administering the unit's petty cash account, processing and recording appropriately
To be successful in this role, you will have: - Secretarial and/or Administration experience 4 GCSE’s at grade C or above (including English and Mathematics) or equivalent
- Strong skills in MS Word, Excel, PowerPoint, and Outlook. Experience of Using SAGE Accuracy, efficiency, timeliness, and diligence in all assigned duties with minimum of direct supervision
- Confidence in handling cash and dealing with online accounts such as Amazon and TFL
Where you will be working: Lakefields Neurological Centre is a brand-new 22-bed service that delivers specialist 24-hour nursing and therapy services for people with complex long-term neurological conditions who require ongoing support and assistance to maximise their functional ability and improve their quality of life. The Centre specialises in neuro-rehabilitation, tracheostomy and ventilator care. Bedrooms are adapted to individual requirements, fitted with high dependency equipment including ceiling track hoists, wall mounted suction and oxygen equipment. There are also well-equipped therapy facilities, spacious lounge areas and wheelchair access to beautiful gardens.
What you will get: - Annual salary of £26,650
- The equivalent of 33 days annual leave (inc Bank Holidays) – plus your birthday off!
- Subsidised meals Free parking
- Wellbeing support and activities to help you maintain a great work-life balance. Career development and training to help you achieve your career goals.
- Pension contribution to secure your future.
- Life Assurance for added peace of mind.
- Enhanced Maternity Package so you can truly enjoy this special time.
There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more.
About your next employer You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move. Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally. Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person’s individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.
Person Specification
Qualifications
Essential
- The successful candidate will have Secretarial and/or Administration experience, 4 GCSEs at grade C or above (including English and Mathematics) or equivalent, and strong skills in MS Word, Excel, PowerPoint, and Outlook. Experience of using SAGE software is also required.
Person Specification
Qualifications
Essential
- The successful candidate will have Secretarial and/or Administration experience, 4 GCSEs at grade C or above (including English and Mathematics) or equivalent, and strong skills in MS Word, Excel, PowerPoint, and Outlook. Experience of using SAGE software is also required.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
