Job summary
An opportunity has arisen for a Full Time Data Entry Clerk to join the Cellular Pathology Office Booking In Team.
Duties will include receiving and preparing referred cases for reporting; data entry; filing of paperwork; storage and packing of samples. You will also be required to take an active role in the referral pathway of samples and liaising with third party laboratories. You will provide strong administrative/data entry support service to the diagnostic team under the supervision of the Office Manager. You will provide an accurate and timely booking-in service for referred cases, assist with telephone queries.
Main duties of the job
The ideal candidate will have experience of working in an appropriate healthcare environment, some theoretical and practical knowledge in disciplines of pathology, good organisational skills, and the ability to work well in a team and also on their own initiative. Your work must be of a high standard and you must have the ability to maintain confidentiality and be familiar with the General Data Protection Regulation (GDPR). We are looking for someone who is self-motivated, able to multitask and is keen to learn.
About us
At HSL we offer a variety of excellent staff benefits including:
Training and development opportunities supporting professional development
Annual performance related salary review
No banding restrictions: As we are a private company we are not restricted by salary bandings and so are able to negotiate appropriate salaries based on experience. This also means that annual salary reviews do not hit a band ceiling.
Discounted gym membership we have a corporate gym membership scheme with Better Gyms
Cash healthcare plan cash back on a variety of healthcare costs including dentist and opticians
Sick Pay Entitlement 5 paid days in the first year of employment, 20 days thereafter
Permanent Health Insurance and Death in Service Cover
Life Assurance providing salary continuation for long term illness (six months qualifying period)
Employee Assistance Programme supporting staff wellbeing
Season Ticket Loan Scheme interest free loan for the cost of annual travel ticket
Perkbox Access to additional staff perks and benefits such as high street discounts
Company Pension Scheme company and staff contributions which increase with service
Competitive annual leave allowance28 days
Flexible working hours 37.5 hours standard working week
Job description
Job responsibilities
To include, but not be restricted to, the following duties:
1. To enter patient data into the departmental Laboratory Information System (LIMS); this will
mainly be for samples referred from other Trusts, requiring an expert second opinion. To
ensure all material received is labelled correctly and cases are presented to the consultant
pathologist in a timely manner.
2. To type simple reports and macroscopic descriptions into the computer.
3. To return slides and blocks to referring institutions when the cases have been reported.
4. To deal with routine telephone, fax and personal enquiries, internal and external, from clinical
staff, administrative staff, ensuring that department protocols for the release of information
are closely adhered to at all times. To recognise when a more senior person needs to deal
with the enquiry.
5. To perform general clerical duties including filing, photocopying, printing and postal duties,
confidential waste management, collection and distribution of incoming mail, location and
collection of medical records.
6. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to
utilise word processing systems (including the voice recognition and digital dictation system),
as appropriate.
7. To assist when necessary with the accurate booking in of all referral cases on the LIMS,
8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing
improvements for the service.
9. To assist in other sections or locations when required.
Job description
Job responsibilities
To include, but not be restricted to, the following duties:
1. To enter patient data into the departmental Laboratory Information System (LIMS); this will
mainly be for samples referred from other Trusts, requiring an expert second opinion. To
ensure all material received is labelled correctly and cases are presented to the consultant
pathologist in a timely manner.
2. To type simple reports and macroscopic descriptions into the computer.
3. To return slides and blocks to referring institutions when the cases have been reported.
4. To deal with routine telephone, fax and personal enquiries, internal and external, from clinical
staff, administrative staff, ensuring that department protocols for the release of information
are closely adhered to at all times. To recognise when a more senior person needs to deal
with the enquiry.
5. To perform general clerical duties including filing, photocopying, printing and postal duties,
confidential waste management, collection and distribution of incoming mail, location and
collection of medical records.
6. To monitor and conduct simple maintenance of printer, fax and photocopier machines and to
utilise word processing systems (including the voice recognition and digital dictation system),
as appropriate.
7. To assist when necessary with the accurate booking in of all referral cases on the LIMS,
8. To attend regular office team and 1-2-1 meetings to discuss and assist in implementing
improvements for the service.
9. To assist in other sections or locations when required.
Person Specification
Experience
Essential
- Experience in an appropriate office environment.
- Previous use of computers in a business or healthcare setting.
Skills and Abilities
Essential
- Typing speed of at least 60 wpm.
- Good organisational skills.
- Basic numeracy skills
- To handle confidential material.
- To provide and receive information in English verbally, in writing or electronically.
- To work in a team
- To deal with and relay messages accurately and in a timely fashion
- To work on own initiative
Qualifications
Essential
- 5 GSCE passes at A-C grade including Maths and English
- Evidence of keyboard training or data input.
Person Specification
Experience
Essential
- Experience in an appropriate office environment.
- Previous use of computers in a business or healthcare setting.
Skills and Abilities
Essential
- Typing speed of at least 60 wpm.
- Good organisational skills.
- Basic numeracy skills
- To handle confidential material.
- To provide and receive information in English verbally, in writing or electronically.
- To work in a team
- To deal with and relay messages accurately and in a timely fashion
- To work on own initiative
Qualifications
Essential
- 5 GSCE passes at A-C grade including Maths and English
- Evidence of keyboard training or data input.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
