Job summary
The post holder will be responsible for supporting the Programme Manager /Team Lead to ensure that NHS school-aged vaccination programs are delivered on time and that results are achieved in line with contract specifications.
Main duties of the job
Assist with co-ordination and oversight of the day to day running of the school immunisation programme for the allocated team/s.
The post holder is responsible for assisting the Team Lead with daily management of office administration and co-ordination of the school programme. The post holder will ensure the programme runs in line with the Standard Operating Procedure for school immunisation and must promote this and support their team/s.
You must demonstrate enthusiasm, drive and co-operation and maintain high levels of competence, judgement, integrity and personal and professional accountability.
About us
Vaccination UK has been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties across England and all boroughs of North London.
We are also commissioned by NHS England in North London to provide outbreak response in the event of a vaccine preventable disease outbreak, and we provide the infant BCG programme to newborns in North London.
Our mission is to fight disease and save lives by making prevention and treatment easy, accessible and safe.
Job description
Job responsibilities
KEY RESPONSIBILITIES:
- Preparation of school calendar for school immunisation sessions and catch-up clinics.
- Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
- Arrange emergency cover for staff in case of absence or sickness.
- Manage consent form triaging per Standard Operating Procedure (SOP).
- Ensure team members are well-trained and follow protocol.
- Handle stock audit checks and maintain supplies.
- Support the recruitment and onboarding of new recruits.
- Support Programme Manager/Team Lead and undertake delegated duties.
- Collaborate with schools and Programme Manager/Team Lead to improve uptake.
- Attend and conduct quality audits in schools and gather feedback.
- Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
- Deputise for the Team Lead as required when required.
- Actively and constructively contribute to team meetings.
- Undertake other duties commensurate with the level of this position
- Comply with Company policies & procedures
Job description
Job responsibilities
KEY RESPONSIBILITIES:
- Preparation of school calendar for school immunisation sessions and catch-up clinics.
- Manage and update the staff rota to cover all administrators and nurses at least 8 weeks in advance, following the relevant Standard Operating Procedure (SOP).
- Arrange emergency cover for staff in case of absence or sickness.
- Manage consent form triaging per Standard Operating Procedure (SOP).
- Ensure team members are well-trained and follow protocol.
- Handle stock audit checks and maintain supplies.
- Support the recruitment and onboarding of new recruits.
- Support Programme Manager/Team Lead and undertake delegated duties.
- Collaborate with schools and Programme Manager/Team Lead to improve uptake.
- Attend and conduct quality audits in schools and gather feedback.
- Ensure staff have access to and sign Patient Group Directives (PGDs) for immunisations.
- Deputise for the Team Lead as required when required.
- Actively and constructively contribute to team meetings.
- Undertake other duties commensurate with the level of this position
- Comply with Company policies & procedures
Person Specification
Qualifications
Essential
- * GCSE level of education or equivalent with a minimum of grade C in
- both English and Maths.
- * Excellent communication (written and verbal), organisational and time-
- management skills.
- * Assertive, team player and critical thinker.
- * Excellent IT skills and advanced MS Excel
Desirable
- * Safeguarding trained.
- * Auditing for internal and external stakeholders
- * Report generating.
- * Recruitment (Interviewing/shortlisting, etc)
Experience
Essential
- * Able to demonstrate team working
- * Able to demonstrate a basic understanding of the national immunisation programme
- * Able to demonstrate good interpersonal skills
- * Excellent record keeping and organisational skills
- * Ability to deal with stressful situations
- * Willingness to learn about the principles of consent, especially consent in those under 16 years of age
- * Ability to work accurately and with good attention to detail
- * Must hold a UK driving license and have access to a car that can be used for business purposes
- * Flexible approach to working - must be able to be mobile across locations or work occasional unsocial hours as required
Desirable
- * Ability to prioritise work
- * Self-motivated
- * Able to demonstrate effective communication skills using a variety of communication systems with children and adults
- * Excellent problem-solving skills
- * Proactive approach to situations, lateral thinker
Person Specification
Qualifications
Essential
- * GCSE level of education or equivalent with a minimum of grade C in
- both English and Maths.
- * Excellent communication (written and verbal), organisational and time-
- management skills.
- * Assertive, team player and critical thinker.
- * Excellent IT skills and advanced MS Excel
Desirable
- * Safeguarding trained.
- * Auditing for internal and external stakeholders
- * Report generating.
- * Recruitment (Interviewing/shortlisting, etc)
Experience
Essential
- * Able to demonstrate team working
- * Able to demonstrate a basic understanding of the national immunisation programme
- * Able to demonstrate good interpersonal skills
- * Excellent record keeping and organisational skills
- * Ability to deal with stressful situations
- * Willingness to learn about the principles of consent, especially consent in those under 16 years of age
- * Ability to work accurately and with good attention to detail
- * Must hold a UK driving license and have access to a car that can be used for business purposes
- * Flexible approach to working - must be able to be mobile across locations or work occasional unsocial hours as required
Desirable
- * Ability to prioritise work
- * Self-motivated
- * Able to demonstrate effective communication skills using a variety of communication systems with children and adults
- * Excellent problem-solving skills
- * Proactive approach to situations, lateral thinker
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
