Administrative Assistant

Job description

Job responsibilities

Administrative Assistant

Contract: Permanent

Hours: 37.5 hours per week, working Monday to Friday, 9.00am to 5.00pm

Salary: starting from £21,500 per annum, depending on experience

Location: Maidstone

KIMS Hospital is the largest independent hospital in Kent and we are recruiting.  We have an exciting opportunity for an experienced administrator to join our team in supporting KIMS Hospitals Medical Secretaries.  This role is a development opportunity for someone who is interested in understanding the full Medical Secretary role.

As an administrator you will need to be a well-organised and forward-thinking individual, who is able to multi-task, work hard and maintain a good level of attention to detail.

Role Responsibilities include:

• Working with the Private GP Secretary to manage appointments, dictations, letters, enquiries into the department and all general administration
• To work alongside the team to support the growth of the Private GP service
• Take on specific administration tasks to support the extended Medical Secretary Team
• When required act as the link between consultants, patients and KIMS Hospital
• Typing of clinical correspondence and audio typing where necessary
• Keeping records up to date and filing/scanning information for patient records
• To provide cover for members of the secretarial team during periods of sickness and annual leave
• Support the wider team with patient appointments and theatre bookings
• Support with the triaging of online appointment bookings
• Liaise with patients, consultants and other staff at KIMS Hospital
• Assisting with all other duties within the team as required on a daily basis

Person Specification:

• Administration or secretarial experience (desirable)Audio/Touch typing (desirable)
• Ability to stay calm when dealing with challenging and changing situations
• Ability to build effective relationships with colleagues, managers and other stakeholders
• Excellent planning and time management skills
• Excellent verbal and written communication skills
• Willingness to learn and understand processes and take on board new information
• Can deal with patients in a compassionate and caring manner

KIMS Hospital employees enjoy the following benefits:

• Private Health Insurance
• 33 Days annual leave plus extra time off for your birthday
• Pension Scheme
• Free Secure Staff Parking
• Life Assurance
• Annual Flu Vaccination
• Free Eye Test

At KIMS Hospital we are committed to building a diverse and inclusive working environment. We strive to create a workforce that reflects the communities we serve and are proud to be an equal opportunities and disability confident employer.

If you have any queries regarding this vacancy, Liz would be happy to help.  Please give her a call on 01622 231694 or email recruitment@kims.org.uk

Any offers of employment made by KIMS Hospital for this/these position(s) will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS Certificate from the Disclosure & Barring Service.   Information about the DBS checks can be found at https://www.gov.uk/disclosure-barring-service-check

Person Specification

Experience

Essential

• Ability to stay calm when dealing with challenging and changing situations
• Ability to build effective relationships with colleagues, managers and other stakeholders
• Excellent planning and time management skills
• Excellent verbal and written communication skills
• Willingness to learn and understand processes and take on board new information
• Can deal with patients in a compassionate and caring manner

Desirable

• Administration or secretarial experience
• Audio/Touch typing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

KIMS Hospital

Address

Maidstone

Kent

Maidstone

All UK

ME14 5FT

Employer's website

https://kims.org.uk/ (Opens in a new tab)