Finance Administrator

Job description

Job responsibilities

Role Purpose: The Finance Administrator is responsible for supporting the finance team by ensuring accurate processing of financial transactions contributing to reliable accounting records that reflect a true and fair view of the companys financial position. This role contributes to the integrity of reporting by ensuring all financial data is correctly recorded, organized, and validated to effectively support management decision-making. Compliance with internal standards and procedures, exercising vigilance in all operations, and ensuring confidentiality in every action.

Duties to include:

Accurately process supplier invoices on Xero, following the correct approval procedure.

Extract reports from various software systems such as Semble and Xero.

Input data into the Month End Summary report to support analysis and decision making.

Accurately input upcoming payment data into the Daily Cashflow spreadsheet to assist with cashflow forecasting.

Reconcile the bank account transactions to ensure all entries are accurately recorded and that balances reflect the organisations financial position.

Issuing remittance advice to suppliers to confirm payment.

Communicate bank transfer receipts to the administration department.

Engage with debtors to discuss and request outstanding payments, maintaining clear and respectful communication to ensure timely resolution.

Verifying supplier statements with internal records and resolving any discrepancies.

Communicating financial information to necessary stakeholders.

Provide general administrative assistance to the finance department, including document management and internal communications.

Monitor the finance email inbox, ensuring a timely response or escalation when needed.

Regularly review the finance in tray for documentation, collect and process the documents in accordance with company procedures.

Review and verify a sample of staff timesheets on a quarterly basis, ensuring consistency with recorded hours.

Ensure compliance with all relevant mandatory training within the specified timescales, and undertake any specific role related training.

Commitment to ensuring quality services are delivered to both internal & external stakeholders through continuous improvement activities.

Compliance with Kinvara Policies and Procedures relevant to this role, ensuring you are fully aware of your responsibilities within these policies.

To be aware of your responsibilities in relation to safeguarding children and vulnerable adults. To ensure you are aware of your responsibilities, supporting policies and undertake the appropriate level of training for your role.

Maintain knowledge of Health and Safety at Work Act. Ensuring appropriate measures are taken in respect of Health and Safety for patients, relatives, visitors, hospital staff and contractors.

Have full knowledge of the layout of the hospital, all departments and senior personnel to enable correct directing of visitors, contractors etc.

Person Specification

Qualifications

Desirable

• Experience using accounting software such as Xero
• GCSE at grade A to C or equivalent functional skills level 2
• Experience within the Healthcare industry

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Kinvara Private Hospital

Address

2 Clifton Lane

Rotherham

South Yorkshire

S65 2AJ

Employer's website

https://kinvarahospital.co.uk/ (Opens in a new tab)