Job summary
Your Role:
Our TransCare Nursing team is dedicated to delivering safe, high-quality, and compassionate care. As a Nursing Business Support Specialist, you will play a vital role in enabling our nurses to focus on clinical excellence by providing operational, administrative, and governance support.
This is a unique opportunity in Sheffield to work at the heart of our nursing operations, ensuring smooth processes, clear communication, and compliance with regulatory standards. If you are highly organised, adaptable, and motivated to make a difference in healthcare, wed love to hear from you.
Key Details:
- Location: Hybrid
- Department: Nursing
- Reports to: Head of Nursing
- Contract type: Permanent, full-time
Main duties of the job
Your main responsibilities:
- Support recruitment and onboarding: uniforms, badges, nurse bags, induction planning, and liaising with new starters.
- Provide operational support: manage on-call rotas, organise meetings and training sessions, book travel and accommodation, and oversee stock and equipment.
- Act as the central point of contact for nursing requirements at head office.
- Analyse nursing data and produce reports for management teams.
- Complete adhoc tasks and provide additional support to your line manager when required.
- Lead communication with senior stakeholders to ensure clarity and alignment.
- Support governance and compliance: coordinate audits, prepare reports, manage CQC notifications, track training compliance, and monitor NMC registrations.
- Maintain confidentiality and uphold professional standards at all times.
What you need to succeed:
- Administration experience within a clinical setting.
- Exposure to governance processes or regulatory inspections (desirable).
- Ability to communicate effectively with different stakeholders.
- Proficiency in MS Office (Word, Excel) and ideally SAP.
- Strong analytical skills with the ability to interpret data.
- Professional, reliable, adaptable, and able to work independently as well as part of a team.
- Ability to plan, organise, and meet deadlines.
About us
What you get in return:
- 27 days annual leave plus bank holidays
- 7% employer pension contribution
- 3x salary life assurance
- Group income protection scheme
- Enhanced sick pay and family-friendly payments
- Private medical insurance
- Health and wellbeing programme
- Employee assistance programme
- And much more
Apply now! We look forward to receiving your application! #WeAreTeamBB
At B. Braun, we believe that diversity drives innovation and excellence. We are committed to fostering an inclusive environment where everyoneregardless of background, identity, or abilityfeels valued, respected, and empowered.
Our recruitment practices reflect this commitment, ensuring equal opportunities for all. Our Recruitment Advisors are happy to support you with any questions or specific needs. You can also request reasonable adjustments through our online form.
Job description
Job responsibilities
Key Responsibilities and Duties:
To support the Head of Nursing, Nursing Management Team and Practice Development Nurses with administrative tasks, including but not limited to:
Recruitment and Onboarding
- Responsible for supporting staff onboarding ordering uniforms, name badges, nurse bags and contents, New Hire requests.
- Liaise with new starters prior to start date.
- Plan Inductions, arranging travel and accommodation, sending Induction information.
- Meeting new starters at their Induction and be available for support on their first day.
Operational Support
- Lead strategic communication with senior stakeholders both internally and externally, ensuring alignment, clarity and consistency across all high-level engagements and initiatives.
- Responsible for analysing nursing data and producing insightful analysis reports, to share with the Teams.
- To create and manage annual work planners and ensure they are kept up to date.
- Responsible for creating and managing changes to on call rotas.
- Responsible for meeting logistics, including organising venues for Nurse meetings and Training sessions.
- To book travel arrangements for nurses, to include trains and hotels.
- To support nurses with car hire arrangements in the absence of their company cars.
- To attend nurse meetings, generate the nursing dashboards, take minutes (to then share with the team), either on Teams or in person as meeting dictates.
- Responsibility for office based stored items such as Uniforms, Nurse Bag contents and Training Equipment.
- Responsible for sending nurses stock items and literature as required.
- To be the central point of contact at head office for all nursing requirements.
- To liaise with the Service Support team on nursing requirements.
- Work collaboratively with clinical teams to ensure accurate and timely information flow.
Governance and Regulatory Compliance
Serve as the primary point of contact for clinical audits, leading the planning coordination and preparation processes to ensure compliance with regulatory standards and successful audit outcomes.
Responsible for generating the Transcare Clinical Governance Report in preparation for the Clinical Governance Committee Board meeting.
Assist in the coordination and documentation of clinical governance meetings, audits, and compliance reviews.
Support the development and maintenance of documentation required for regulatory inspections and reporting.
Maintain records and tracking systems to monitor completion of clinical audits, training compliance, and policy reviews.
- To manage statutory CQC reporting including Notification of Death and submission of reports to the CQC.
- To manage the People Safe (Lone working platform) and generate usage reports.
- To track and manage Training reports and Dashboards as required by the PDNs or Nursing Management.
- To monitor nurses renewal onto the NMC register, ensuring PIN is valid.
- To undertake any further duties commensurate with the level of responsibility contained within.
- To work within the Transcare Policies and Procedures and adhere to the Quality Manual and Environmental, Health and Safety Guidelines.
- To ensure reports from customers relating to product quality complaints or adverse drug reactions are documented and the essential minimum information is collected and forwarded to the Regulatory Affairs Department the same day they are received.
- To always maintain confidentiality regarding all clinical and personal information associated with the role
- To deal with any other duties which do not change the nature of this post
- To always act in a professional manner in order to promote a positive image of the Company.
Job description
Job responsibilities
Key Responsibilities and Duties:
To support the Head of Nursing, Nursing Management Team and Practice Development Nurses with administrative tasks, including but not limited to:
Recruitment and Onboarding
- Responsible for supporting staff onboarding ordering uniforms, name badges, nurse bags and contents, New Hire requests.
- Liaise with new starters prior to start date.
- Plan Inductions, arranging travel and accommodation, sending Induction information.
- Meeting new starters at their Induction and be available for support on their first day.
Operational Support
- Lead strategic communication with senior stakeholders both internally and externally, ensuring alignment, clarity and consistency across all high-level engagements and initiatives.
- Responsible for analysing nursing data and producing insightful analysis reports, to share with the Teams.
- To create and manage annual work planners and ensure they are kept up to date.
- Responsible for creating and managing changes to on call rotas.
- Responsible for meeting logistics, including organising venues for Nurse meetings and Training sessions.
- To book travel arrangements for nurses, to include trains and hotels.
- To support nurses with car hire arrangements in the absence of their company cars.
- To attend nurse meetings, generate the nursing dashboards, take minutes (to then share with the team), either on Teams or in person as meeting dictates.
- Responsibility for office based stored items such as Uniforms, Nurse Bag contents and Training Equipment.
- Responsible for sending nurses stock items and literature as required.
- To be the central point of contact at head office for all nursing requirements.
- To liaise with the Service Support team on nursing requirements.
- Work collaboratively with clinical teams to ensure accurate and timely information flow.
Governance and Regulatory Compliance
Serve as the primary point of contact for clinical audits, leading the planning coordination and preparation processes to ensure compliance with regulatory standards and successful audit outcomes.
Responsible for generating the Transcare Clinical Governance Report in preparation for the Clinical Governance Committee Board meeting.
Assist in the coordination and documentation of clinical governance meetings, audits, and compliance reviews.
Support the development and maintenance of documentation required for regulatory inspections and reporting.
Maintain records and tracking systems to monitor completion of clinical audits, training compliance, and policy reviews.
- To manage statutory CQC reporting including Notification of Death and submission of reports to the CQC.
- To manage the People Safe (Lone working platform) and generate usage reports.
- To track and manage Training reports and Dashboards as required by the PDNs or Nursing Management.
- To monitor nurses renewal onto the NMC register, ensuring PIN is valid.
- To undertake any further duties commensurate with the level of responsibility contained within.
- To work within the Transcare Policies and Procedures and adhere to the Quality Manual and Environmental, Health and Safety Guidelines.
- To ensure reports from customers relating to product quality complaints or adverse drug reactions are documented and the essential minimum information is collected and forwarded to the Regulatory Affairs Department the same day they are received.
- To always maintain confidentiality regarding all clinical and personal information associated with the role
- To deal with any other duties which do not change the nature of this post
- To always act in a professional manner in order to promote a positive image of the Company.
Person Specification
Essential Criteria
Essential
- Personal Attributes:
- Professional approach
- Reliable
- Adaptable
- Knowledge and Skills:
- Secretarial skills
- Good communication skills
- Computer Literate, MS Word and Excel
- SAP
- Good understanding of clinical nursing operations and healthcare service delivery.
Person Specification
Essential Criteria
Essential
- Personal Attributes:
- Professional approach
- Reliable
- Adaptable
- Knowledge and Skills:
- Secretarial skills
- Good communication skills
- Computer Literate, MS Word and Excel
- SAP
- Good understanding of clinical nursing operations and healthcare service delivery.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
