Job summary
Are you looking to contribute your skills in a dynamic and supportive environment.
A fantastic opportunity to join our Governance team and be a part of the overall vision of Coventry and Rugby GP Alliance has become available, and we are currently seeking a driven and dedicated individual to fill the role of Office Manager.
In this position, you will support us with achieving our goals, while also contributing to the overall success of our organisation. This role plays a key part in coordinating day-to-day activities, improving procedures, and acting as a central point of contact for internal and external stakeholders.
If youre excited by the prospect of tackling new challenges, collaborating with a dynamic team, and helping shape the future of our organisation, we would love to hear from you. Apply today and take the first step toward an exciting new chapter in your career.
Main duties of the job
To ensure the smooth and efficient operation of the office by overseeing administrative processes, managing correspondence, keeping up to date asset logs, supporting staff, maintaining office supplies, liaising with external stakeholders and contractors and ensuring the office is compliant with Health and Safety standards.
About us
At Coventry and Rugby GP Alliance, we pride ourselves on fostering a culture of innovation, growth, and continuous learning. As a member of our team, youll have the opportunity to work alongside talented professionals who are committed to delivering excellence and driving positive change within our industry.
We take pride in offering a robust range of benefits to support our employees, including
Annual Leave - Enjoy 27 days of annual leave for full-time employees, in addition to bank holidays.
Sick Pay- Our enhanced sick pay policy ensures you are supported during times of illness.
Pension Scheme- Access to the NHS pension scheme to secure your financial future.
Enhanced Maternity Leave- We provide generous maternity leave to support new parents.
Paternity Leave- We also offer paternity leave to allow new fathers to bond with their newborns.
Blue Light Discounts- Take advantage of exclusive discounts available for our staff. After probation you can make an expense claim for the price of your blue light discount card and receive full reimbursement
Employee Assistance Network- Access support through our employee advice network for personal and professional challenges 365 days a year 24/7
Internal Awards- We recognise and celebrate the achievements of our staff through internal awards.
Exclusive Discounts- Benefit from a variety of discounts that enhance your overall employee experience.
We are committed to creating a supportive and rewarding work environment for all our employees.
Job description
Job responsibilities
RESPONSIBILITIES
- Maintain office efficiency by maintaining appearance of common areas, ensuring the office is clean and tidy, handling correspondence including telephone calls, emails, and post, and managing filing systems.
- Coordinate logistics for meetings, including scheduling, booking venues and arranging virtual meeting invitations where required.
- Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory regulations.
- Conduct regular fire and health and safety checks, as required and ensure the office is compliant with all standards.
- Oversee the day-to-day activities of the office as the main point of contact.
- Providing administrative support where needed.
- Oversee and maintain an asset log of all equipment.
- Ordering stock efficiently to meet operational needs while managing inventory levels and adhering to budget constraints to minimise costs.
- Identify and fulfil office supply needs, maintain, and manage suppliers/contractors and ensure contact databases are kept up to date.
- Manage all aspects of the offices space/infrastructure planning - moves, adds, and changes to workstations, and provide answers, resources, and solutions as requested.
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character.
- Establish effective relationships and communication with external contractors, arranging and organising required maintenance and service inspections.
- Contribute to business continuity planning and supporting incident response.
- Undertake specific project work when required.
- Support with general administration and other ad hoc duties as required.
This is not an exhaustive list and other duties may be required, these will be advised by your line manager.
Job description
Job responsibilities
RESPONSIBILITIES
- Maintain office efficiency by maintaining appearance of common areas, ensuring the office is clean and tidy, handling correspondence including telephone calls, emails, and post, and managing filing systems.
- Coordinate logistics for meetings, including scheduling, booking venues and arranging virtual meeting invitations where required.
- Monitor multiple inboxes and respond to enquiries and requests for information in a timely and professional manner in line with company policies and statutory regulations.
- Conduct regular fire and health and safety checks, as required and ensure the office is compliant with all standards.
- Oversee the day-to-day activities of the office as the main point of contact.
- Providing administrative support where needed.
- Oversee and maintain an asset log of all equipment.
- Ordering stock efficiently to meet operational needs while managing inventory levels and adhering to budget constraints to minimise costs.
- Identify and fulfil office supply needs, maintain, and manage suppliers/contractors and ensure contact databases are kept up to date.
- Manage all aspects of the offices space/infrastructure planning - moves, adds, and changes to workstations, and provide answers, resources, and solutions as requested.
- Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character.
- Establish effective relationships and communication with external contractors, arranging and organising required maintenance and service inspections.
- Contribute to business continuity planning and supporting incident response.
- Undertake specific project work when required.
- Support with general administration and other ad hoc duties as required.
This is not an exhaustive list and other duties may be required, these will be advised by your line manager.
Person Specification
Qualifications
Essential
- Good standard of English, at least GCSE at a higher grade or equivalent
- Numerate and able to work with data at least GCSE Maths at a higher grade or equivalent
Desirable
- NVQ or equivalent in Administration
Skills and Knowledge
Essential
- Excellent keyboard and computer skills
- Excellent verbal and written communication skills
- Excellent attention to detail and level of accuracy
- Experience of working within policies, procedures, and guidelines
- Experience of working within a team and independently
- Multiple mailbox management
Desirable
- Knowledge of working in NHS environments
Experience
Essential
- PC literate with competency in Microsoft office applications
- Customer service experience
- Previous administration experience
- Experience of Diary Management
Desirable
- Previous experience of Office Management
-
- Previous experience of ordering office supplies and raising purchase orders
- Experience of undertaking health and safety audits
Person Specification
Qualifications
Essential
- Good standard of English, at least GCSE at a higher grade or equivalent
- Numerate and able to work with data at least GCSE Maths at a higher grade or equivalent
Desirable
- NVQ or equivalent in Administration
Skills and Knowledge
Essential
- Excellent keyboard and computer skills
- Excellent verbal and written communication skills
- Excellent attention to detail and level of accuracy
- Experience of working within policies, procedures, and guidelines
- Experience of working within a team and independently
- Multiple mailbox management
Desirable
- Knowledge of working in NHS environments
Experience
Essential
- PC literate with competency in Microsoft office applications
- Customer service experience
- Previous administration experience
- Experience of Diary Management
Desirable
- Previous experience of Office Management
-
- Previous experience of ordering office supplies and raising purchase orders
- Experience of undertaking health and safety audits
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
