Job summary
Are you looking to contribute your skills in a dynamic and
supportive environment? A fantastic opportunity to join our Governance Team and
be a part of the overall vision of Coventry & Rugby GP Alliance has become available,
and we are currently seeking a driven and dedicated individual to fill the role
ofGovernance Administrative Assistant.
Our Governance Administrative Assistant plays a vital role as part of a
busy team. In this position, you will support us with achieving our goals,
while also contributing to the overall success of our organisation. We describe our
work in terms of Supporting, Innovating, Developing and Educating - we
are on the S.I.D.E. of general practice and we have annual Operational Plans to
describe what we are going to do to ensure that we continue to high quality,
accessible and responsive services for both practices and patients.
At CRGPA,
we pride ourselves on fostering a culture of innovation, growth, and continuous
learning. As a member of our team, youll have the opportunity to work
alongside talented professionals who are committed to delivering excellence and
driving positive change within our industry. We are currently seeking an organised individual to
join our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions.
Main duties of the job
Coordinate logistics for meetings, including
scheduling, booking venues, and arranging virtual meeting invitations where
required.
Providing administrative support to the Board
and Committees by maintaining schedules of business, preparing agendas, collating,
and distributing meeting papers in a timely manner.
Attend meetings to record accurate minutes,
track action items, maintain a record of attendance and provide administrative
support as needed.
Following up on action items and ensuring timely
completion of tasks with all involved.
Work with and support with administering systems
such as PolicyStat, Datix, Bluestream
and Practice Index.
Monitor compliance with regulatory requirements,
accreditation standards, and organisational policies related to clinical
governance.
Support the preparation of audit materials and
documentation for regulatory inspections, including liaising with individuals
to ensure adherence to the audit schedule.
Help coordinate quality improvement activities,
including patient engagement and feedback, and CQC preparations and outcomes.
Support the dissemination of best practice and
educational resources to clinical staff.
Monitor multiple inboxes and respond to enquiries
and requests for information in a timely and professional manner in line with
company policies and statutory deadlines.
Undertake specific project work when required.
General Administration tasks as required
About us
We take pride in offering a robust range of benefits to
support our employees, including:
-
Annual Leave: Enjoy 27 days of annual
leave for full-time employees, in addition to bank holidays.
-
Sick Pay: Our enhanced sick pay policy
ensures you are supported during times of illness.
-
Pension Scheme: Access to the NHS pension
scheme to secure your financial future.
-
Enhanced Maternity Leave: We provide
generous maternity leave to support new parents.
-
Paternity Leave: We also offer paternity
leave to allow new fathers to bond with their newborns.
- Benefit from a variety of
discounts that enhance your overall employee experience. We are committed to creating a supportive and rewarding work
environment for all our employees. If youre excited by the prospect of
tackling new challenges, collaborating with a dynamic team, and helping shape
the future of our organisation, we would love to hear from you! Apply today and
take the first step toward an exciting new chapter in your career.
Job description
Job responsibilities
We have identified key areas that we will focus on
to build upon and improve our existing services. These are our Strategic Priorities:
Clinical
Service Improvement and Delivery
Clinical
Innovation
Primary Care
Development Practice and Network Support
Training and
Education
Integrated Care
Good Governance
JOB PURPOSE: We are currently seeking a detail-oriented and organised individual to
join our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions. The postholder will have a good understanding
of governance and will have a focus on providing support to the Board and
Committees ensuring they run effectively including arranging meetings, setting
agendas, collating, and distributing papers, maintaining schedules of business,
minute taking, tracking and following up on actions.
Monitor
compliance with regulatory requirements, accreditation standards, and organisational
policies related to clinical governance.
Assist
in maintaining compliance calendars, tracking deadlines, and coordinating
compliance activities.
Support
the preparation of audit materials and documentation for regulatory inspections,
including liaising with individuals to ensure adherence to the audit schedule.
Help
coordinate quality improvement activities, including patient engagement and
feedback, and CQC preparations and outcomes.
Support
the dissemination of best practice and educational resources to clinical staff.
Monitor
multiple inboxes and respond to enquiries and requests for information in a
timely and professional manner in line with company policies and statutory
deadlines.
Undertake
specific project work when required.
Maintain
and manage organisational registers including declarations of interests and
gifts and hospitality.
Support
with general administration and other ad hoc duties as required.
The postholder will have a good understanding of governance and will have
a focus on providing support to the Board and Committees ensuring they run
effectively including arranging meetings, setting agendas, collating, and
distributing papers, maintaining schedules of business, minute taking, tracking,
and following up on actions.
Job description
Job responsibilities
We have identified key areas that we will focus on
to build upon and improve our existing services. These are our Strategic Priorities:
Clinical
Service Improvement and Delivery
Clinical
Innovation
Primary Care
Development Practice and Network Support
Training and
Education
Integrated Care
Good Governance
JOB PURPOSE: We are currently seeking a detail-oriented and organised individual to
join our team as a Governance Assistant with a focus on supporting clinical and corporate governance functions. The postholder will have a good understanding
of governance and will have a focus on providing support to the Board and
Committees ensuring they run effectively including arranging meetings, setting
agendas, collating, and distributing papers, maintaining schedules of business,
minute taking, tracking and following up on actions.
Monitor
compliance with regulatory requirements, accreditation standards, and organisational
policies related to clinical governance.
Assist
in maintaining compliance calendars, tracking deadlines, and coordinating
compliance activities.
Support
the preparation of audit materials and documentation for regulatory inspections,
including liaising with individuals to ensure adherence to the audit schedule.
Help
coordinate quality improvement activities, including patient engagement and
feedback, and CQC preparations and outcomes.
Support
the dissemination of best practice and educational resources to clinical staff.
Monitor
multiple inboxes and respond to enquiries and requests for information in a
timely and professional manner in line with company policies and statutory
deadlines.
Undertake
specific project work when required.
Maintain
and manage organisational registers including declarations of interests and
gifts and hospitality.
Support
with general administration and other ad hoc duties as required.
The postholder will have a good understanding of governance and will have
a focus on providing support to the Board and Committees ensuring they run
effectively including arranging meetings, setting agendas, collating, and
distributing papers, maintaining schedules of business, minute taking, tracking,
and following up on actions.
Person Specification
The post holder may be asked to undertake ad hoc projects as and when required.
Essential
- Ability to use own judgement, resourcefulness, and common sense
- Ability to work without direct supervision and determine own workload priorities
- Ability to work as part of an integrated multi-skilled team
- Approachable
- Able to use own initiative
- Able to work under pressure
- Ability to adapt to a changing workload and priorities
- Understanding of confidentiality
- Ability to work flexibly
Desirable
- Willingness to undertake continuous professional development appropriate for the role
Qualifications
Essential
- Good standard of English, at least GCSE at a higher grade or
- Equivalent.
- Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.
Desirable
- NVQ or equivalent in Administration
Experience
Essential
- PC literate with competency in Microsoft office applications
- Customer service experience
- Previous administration experience
- Experience of Diary Management
Desirable
- Equipment procurement experience
- Purchasing and ordering experience
- Previous experience of governance roles
Person Specification
The post holder may be asked to undertake ad hoc projects as and when required.
Essential
- Ability to use own judgement, resourcefulness, and common sense
- Ability to work without direct supervision and determine own workload priorities
- Ability to work as part of an integrated multi-skilled team
- Approachable
- Able to use own initiative
- Able to work under pressure
- Ability to adapt to a changing workload and priorities
- Understanding of confidentiality
- Ability to work flexibly
Desirable
- Willingness to undertake continuous professional development appropriate for the role
Qualifications
Essential
- Good standard of English, at least GCSE at a higher grade or
- Equivalent.
- Numerate and able to work with data at least GCSE maths at a higher grade or equivalent.
Desirable
- NVQ or equivalent in Administration
Experience
Essential
- PC literate with competency in Microsoft office applications
- Customer service experience
- Previous administration experience
- Experience of Diary Management
Desirable
- Equipment procurement experience
- Purchasing and ordering experience
- Previous experience of governance roles
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
