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Coventry And Rugby GP Alliance

Training Hub Administrator

Information:

This job is now closed

Job summary

The post holder will have responsibility for supporting the Training Hub Leadership Team with all administrative tasks relating to the delivery of the Training Hub programme. The post holderwill work with the Training Hub Leads, and the Training Hub Clinical Leadership Team.

The post-holder will be responsible for supporting the Training Hub Leadership Team in delivering its objectives and putting in place the processes it requires for excellence in the delivery of the Training Hub work commissioned by HEE and the ICB.

Main duties of the job

The following are the core responsibilities of the TH Administrator, including but not limited to:

  • Admin support for the Training Hub management and Clinical Leadership Team
  • Admin/project management for identified core workstreams, e.g. GP, Nursing, Non-clinical etc.
  • Support to the Training Hub Board, including preparation of agendas, presentations and action logs;
  • Support with regular Operations group meetings, including agendas, dashboards, work programmes;
  • Support the Clinical and Nurse Leads with diary management and meeting arrangements;
  • Support training hub colleagues and practices with training offers
  • Attend occasional local meetings to cover for colleagues as required
  • Send regular communication updates to stakeholders and workforce groups
  • Prepare and respond to reporting requirements from HEE, ICB and NHSE as required
  • Maintain up to date contacts and distribution lists for practices and individuals
  • Cross cover administratively for Administrator and Project Manager during annual leave and absence

About us

Coventry and Warwickshire Training Hub (CWTH) was established in October 2020 as the two existing training hubs were aligned. The Training Hub delivers its Health Education England commissioned core aims to all four places in our system. These aims include supporting recruitment and retention of primary care workforce, placement capacity and quality and embedding of the additional roles. We work in partnership with several stakeholders including our CCG and Health Care Partnership to also support workforce planning and delivery.

Details

Date posted

22 May 2023

Pay scheme

Other

Salary

£27,400 a year

Contract

Permanent

Working pattern

Full-time

Reference number

E0046-23-0021

Job locations

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU


Job description

Job responsibilities

Key Working Relationships

  • The post holder will be required to have regular contact with internal and external stakeholders. In particular they will work closely with GP Providers, PCNs, NHSE and HEE.
  • Participate in relevant internal and external working groups/projects, services and initiatives to provide project, information and analytical support
  • To liaise with other Administrators to share best practice.
  • Operate effectively in a flexible and demanding environment and proactively engage with the team and other stakeholders.
  • Required to communicate, proactively build good working relationships and provide information and reports to a wide range of internal and external stakeholders on a range of business sensitive issues, eg. LMCs, PCNs, Providers
  • Provide and receive complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings.
  • Represent the Training Hub Team as required, expanding on knowledge, skills and experience within personal professional development.

Communication and Relationship Skills

  • Provide and receive complex, sensitive or contentious information with regard to General

Practice and Training Hub function.

  • Support the Training Hub Team in preparing the presentation of complex, sensitive or contentious information to a large group of clinicians, staff or members of the public, in relation to the Training Hub function.

Financial and Physical Resources

  • The post holder will have responsibility for working with the Finance Team to manage the payment and processing of invoices. They will be expected to establish processes for managing this.
  • The post holder will be responsible for tracking expenditure against set budgets and flagging when budgets are close to maximum spend

Job description

Job responsibilities

Key Working Relationships

  • The post holder will be required to have regular contact with internal and external stakeholders. In particular they will work closely with GP Providers, PCNs, NHSE and HEE.
  • Participate in relevant internal and external working groups/projects, services and initiatives to provide project, information and analytical support
  • To liaise with other Administrators to share best practice.
  • Operate effectively in a flexible and demanding environment and proactively engage with the team and other stakeholders.
  • Required to communicate, proactively build good working relationships and provide information and reports to a wide range of internal and external stakeholders on a range of business sensitive issues, eg. LMCs, PCNs, Providers
  • Provide and receive complex, sensitive and contentious information, including presenting information about projects and dependencies to a wide range of internal and external stakeholders in formal settings.
  • Represent the Training Hub Team as required, expanding on knowledge, skills and experience within personal professional development.

Communication and Relationship Skills

  • Provide and receive complex, sensitive or contentious information with regard to General

Practice and Training Hub function.

  • Support the Training Hub Team in preparing the presentation of complex, sensitive or contentious information to a large group of clinicians, staff or members of the public, in relation to the Training Hub function.

Financial and Physical Resources

  • The post holder will have responsibility for working with the Finance Team to manage the payment and processing of invoices. They will be expected to establish processes for managing this.
  • The post holder will be responsible for tracking expenditure against set budgets and flagging when budgets are close to maximum spend

Person Specification

Experience

Essential

  • Previous experience and evidence of clear and concise detailed report writing.
  • Experience of finance and invoice processing systems; - Event administration experience;

Qualities and Abilities

Essential

  • Driving license and use of own car

Desirable

  • Can work with evolving teams in multiple locations including home / remote working

Knowledge and skills

Essential

  • Understanding of general practice and/or the NHS
  • Understanding of workforce and the different roles within Primary Care
  • Understanding and commitment to equality and diversity
  • Excellent communication skills
  • Ability to communicate with a range of stakeholders in verbal and written form
  • Ability to work in a fast paced, changing environment
  • Flexible attitude to work environment
Person Specification

Experience

Essential

  • Previous experience and evidence of clear and concise detailed report writing.
  • Experience of finance and invoice processing systems; - Event administration experience;

Qualities and Abilities

Essential

  • Driving license and use of own car

Desirable

  • Can work with evolving teams in multiple locations including home / remote working

Knowledge and skills

Essential

  • Understanding of general practice and/or the NHS
  • Understanding of workforce and the different roles within Primary Care
  • Understanding and commitment to equality and diversity
  • Excellent communication skills
  • Ability to communicate with a range of stakeholders in verbal and written form
  • Ability to work in a fast paced, changing environment
  • Flexible attitude to work environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Coventry And Rugby GP Alliance

Address

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU


Employer's website

https://www.coventryrugbygpalliance.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Coventry And Rugby GP Alliance

Address

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU


Employer's website

https://www.coventryrugbygpalliance.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HR Manager

crgpa.hr@nhs.net

Details

Date posted

22 May 2023

Pay scheme

Other

Salary

£27,400 a year

Contract

Permanent

Working pattern

Full-time

Reference number

E0046-23-0021

Job locations

1 The Boiler House, Electric Wharf

Sandy Lane

Coventry

CV1 4JU


Supporting documents

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