Human Resources Administrator

Job description

Job responsibilities

JOB TITLE:Human Resource Administrator

REPORTS TO:Head of People, Culture and HR

LOCATION: Islington GP Federation, North London

LENGTH: 3 months contract

HOURS: 22.5 hours per week, this is a part-time position

SALARY: Maximum rate of £22,500 per annum (this is a learning role with aspiration to be a CIPD HR professional)

Interview Dates: Interviews for this position will be taking place on Wednesday 27th Sept 23

Applicant should be keen to do their CIPD level 3 or working towards doing their CIPD

About Islington GP Federation

The Islington GP Group Limited, trading as Islington GP Federation (IGPF), is owned by Islington GPs. It is a rapidly growing organisation representing the interests of general practice in Islington. It is an established leader in the provision of new and integrated healthcare, including supporting the new Primary Care Networks and developing quality improvement capabilities in general practice. Its range of services include I:HUB, community ENT, community gynaecology, practice-based pharmacists, the NCL COVID support service, long term condition management optimisation, proactive screening and evaluation trials, and a range of general practice support propositions. IGPF is host to Islingtons Training Hub.

IGPF works very closely with strategic, commissioning and provider partners, including the local clinical commissioning group, NHS England, Healthy London Partnership, Public Health, local hospitals, such as Whittington Health, the local authority, third sector organisations and patient representation groups. It plays an important role in the development of the health and care landscape across Islington, and within its North Central London (NCL) regional footprint.

Job Summary:

The post-holder will have superb communication, administration skills and good self-motivation. The post holder will able to handle written and verbal employee queries with the utmost confidentiality. Responsibilities may include but not be limited to, drawing up HR documents, corresponding with recruitment agencies and ensuring that they comply UK legislation.

The post holder should have good experience in HR administration, proficient in I.T skills and be able to deal with a variety of responsibilities, work well under pressure, be able to use their own initiative and keep calm in tense situations. The post holder should be approachable, fair, have good multi-tasking skills and be able to attend training sessions if needed.

This will entail making sure that staff have the right balance in terms of skills and experience and making sure that training and development are available for colleagues to enhance their performance and skills in order to achieve the organisations business aims.

The post holder will recruit, support and develop talent through developing policies and procedures.

A number of these activities that the post holder will have but not limited to are:

Undertake a variety of administrative duties to assist the operations team with the running of the Federation services.

Facilitate effective communication across the broad range of stakeholders to assure the smooth-running of the services internally and externally.

Facilitate the recruitment process from start to finish.

Ensure that employee information is received and stored correctly in accordance with GDPR rules and regulations.

Job Responsibilities:

• To actively deliver a professional Human Resources administration support to the Head of People, Culture and HR and HR Team. You will be working on Recruitment, HR, and training duties. There is also an Advisor and Policy service to customers within IGPF and you will support them on HR issues, reporting and collating data and working on HR files.
• You will support professionals who are working on changing the culture enabling continuous improvement and customer focus and maintain good practice, reflect changing legislation, streamline processes, and best meet organisational objectives, utilising a managed risk approach.

Role Details:

• Review, CVs in relation to interviews and completing appointments process and onboarding work
• Working with colleagues - Contacting applicants references, performing DBS checks, reviewing policies and procedures - timely
• Manage HR files, Training and Appraisal up take and report on these initiatives
• Be acutely politically aware as working in the GP and public facing environment. Must facilitate effective communication across the broad range of stakeholders to assure the smooth-running of the services internally and externally.
• An interest in CIPD studies is helpful

Confidentiality:

In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.

In the performance of the duties outlined in this Job Description, the post-holder may have access to confidential information relating to patients and their carers, staff and other healthcare workers. They may also have access to information relating to the Federation as a business organisation. All such information from any source is to be regarded as strictly confidential.

Information relating to patients, carers, colleagues, other healthcare workers or the business of the Federation may only be divulged to authorised persons in accordance with the Federation policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety:

The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Federations Health & Safety Policy, to include:

Using personal security systems within the workplace according to Practice guidelines

Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks

Making effective use of training to update knowledge and skills

Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards.

Equality and Diversity:

The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:

Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with Federation procedures and policies, and current legislation

Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues

Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.

Personal/Professional Development:

The post-holder will participate in any training programme implemented by the Federation as part of this employment, such training to include:

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development

Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work

Quality:

The post-holder will strive to maintain quality within the Federation, and will:

Alert other team members to issues of quality and risk

Assess own performance and take accountability for own actions, either directly or under supervision

Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance

Work effectively with individuals in other agencies to meet patients needs.

Effectively manage own time, workload and resources

Communication:

The post-holder should recognize the importance of effective communication within the team and will strive to:

• Communicate effectively with other team members
• Recognize peoples needs for alternative methods of communication and respond accordingly
• Contribution to the Implementation of Services:

The post-holder will:

• Apply Federation policies, standards and guidance,
• Discuss with other members of the team how the policies, standards and guidelines will affect own work
• Participate in audit where appropriate

Person Specification

Experience

Essential

• 1 year of working within a HR related role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Islington GP Federation

Address

Unit 16-18

The Studios, Hornsey Street

Holloway

London

N7 8EG

Employer's website

https://www.islingtongpfederation.org/ (Opens in a new tab)