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Suffolk GP Federation CIC

Administrator

The closing date is 01 June 2025

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Job summary

You will join our Public Health & Diagnostics Department which includes several community-based services. There may be opportunities to support across other services within the department. We are a not-for-profit, community interest company and our main purpose is to support Primary Care across Suffolk, including support with working collaboratively and at scale. We also deliver a portfolio of NHS services across Suffolk and North East Essex, including Podiatry, Ultrasound, Diabetes, as well as Urgent Care Services including the Out of Hours face-to-face Service in Suffolk.

Main duties of the job

  • To be responsible for all aspects of administration across the Lung Cancer Screening service, working to deliver an effective and efficient service for our patients, across Suffolk.
  • To actively support in managing the day-to-day operations of the service, as required by the Operations and/or Service Manager.
  • Organising and planning Lung Cancer Screening clinics taking into consideration individuals working patterns, sickness, and annual leave.
  • Sending invites regularly in line with the volumes of patients expected as part of the contract.
  • Ensuring patients that require referral are added the nurses clinic for review and processing.
  • Responding to patient queries both via phone and email.
  • Having a firm understanding of all administrative and booking processes so they can support any gaps within the team as necessary.
  • To manage patients eligible for Lung Cancer Screening across Suffolk.
  • To work within the policies and procedures that govern specific areas of work carried out by the NHS Health Check Team.
  • To ensure the effective management of appointments alerting your line manager to any issues.
  • To support the rostering of clinics, ensuring they are staffed and set up correctly on the systems.
  • To be confident in discussing the service with and answering questions from patients, practices and partner organisations.

About us

Suffolk GP Federation CIC is a not-for-profit community interest company. Our main purpose is to support Primary Care across Suffolk including support with working collaboratively and at scale. We also deliver a portfolio of NHS services across Suffolk and North East Essex, including Podiatry, Ultrasound, Diabetes, as well as urgent Care Services including the Out of Hours face-to-face Service in Suffolk.

Details

Date posted

19 May 2025

Pay scheme

Other

Salary

£23,809 a year

Contract

Permanent

Working pattern

Full-time

Reference number

27834

Job locations

Walton Surgery

Felixstowe

IP11 9QL


Job description

Job responsibilities

We are looking for an experienced administrator to join our Lung Cancer Screening team. The post holder will have responsibility for inviting patients to their initial assessment, completing Lung Cancer Screening where trained to do so and completing general administrative duties. The primary focus of the role is to support the patient journey from invite to onward referral in line with the service operating procedure. The administration teams must hold the patient at the heart of their work, striving to go above and beyond when assisting them.

Is it for me?

We will work alongside the successful candidate to ensure they are sufficiently inducted and trained; there will be regular constructive supervision in place. It is important to us that you feel safe and supported in the role.

The Public Health & Diagnostics team work to bring proactive and preventative health care to the Suffolk community. Interested in wellbeing and preventative approaches to health? Youll fit right in and feel a sense of fulfilment supporting the community as part of our forward thinking team.

What we can offer you:

  • A strong ethos of flexible working, to help us maintain (or reclaim) that work/life balance.
  • Innovative teams who strive in forward thinking, with a voice that is heard.
  • A visible and supportive management team, with operational support that get it
  • Excellent IT teams & support giving us first class equipment and no wait responses
  • A commitment to personal development, training, and leadership opportunities, with service-managed training budgets
  • Cycle to work scheme
  • Death in service cover
  • Competitive salaries with annual benchmarking
  • 27 days holiday (plus bank holidays) on starting, rising to 29 days (plus bank holidays) after 5 years service
  • Blue light card employer Access to the discount service with thousands of discounts online and on the high street.

Job description

Job responsibilities

We are looking for an experienced administrator to join our Lung Cancer Screening team. The post holder will have responsibility for inviting patients to their initial assessment, completing Lung Cancer Screening where trained to do so and completing general administrative duties. The primary focus of the role is to support the patient journey from invite to onward referral in line with the service operating procedure. The administration teams must hold the patient at the heart of their work, striving to go above and beyond when assisting them.

Is it for me?

We will work alongside the successful candidate to ensure they are sufficiently inducted and trained; there will be regular constructive supervision in place. It is important to us that you feel safe and supported in the role.

The Public Health & Diagnostics team work to bring proactive and preventative health care to the Suffolk community. Interested in wellbeing and preventative approaches to health? Youll fit right in and feel a sense of fulfilment supporting the community as part of our forward thinking team.

What we can offer you:

  • A strong ethos of flexible working, to help us maintain (or reclaim) that work/life balance.
  • Innovative teams who strive in forward thinking, with a voice that is heard.
  • A visible and supportive management team, with operational support that get it
  • Excellent IT teams & support giving us first class equipment and no wait responses
  • A commitment to personal development, training, and leadership opportunities, with service-managed training budgets
  • Cycle to work scheme
  • Death in service cover
  • Competitive salaries with annual benchmarking
  • 27 days holiday (plus bank holidays) on starting, rising to 29 days (plus bank holidays) after 5 years service
  • Blue light card employer Access to the discount service with thousands of discounts online and on the high street.

Person Specification

See attached Person Specification

Essential

  • Educated to GCSE Level or equivalent
  • Administration experience

Desirable

  • Medical admin experience
  • SystmOne Experience
Person Specification

See attached Person Specification

Essential

  • Educated to GCSE Level or equivalent
  • Administration experience

Desirable

  • Medical admin experience
  • SystmOne Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Suffolk GP Federation CIC

Address

Walton Surgery

Felixstowe

IP11 9QL


Employer's website

https://suffolkfed.org.uk/ (Opens in a new tab)

Employer details

Employer name

Suffolk GP Federation CIC

Address

Walton Surgery

Felixstowe

IP11 9QL


Employer's website

https://suffolkfed.org.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HR

Recruitment Team

hr@suffolkfed.org.uk

Details

Date posted

19 May 2025

Pay scheme

Other

Salary

£23,809 a year

Contract

Permanent

Working pattern

Full-time

Reference number

27834

Job locations

Walton Surgery

Felixstowe

IP11 9QL


Supporting documents

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