Living Well Senior Administrator (Support Worker)

Job summary

Join a dedicated team committed to making a real difference in the community. We are seeking a highly motivated and enthusiastic individual with a passion for promoting good mental health.

You will be providing and coordinating administrative and secretarial services; including for example, the preparation of agendas and minutes, taking appropriate follow-up actions as required. Supporting the team with the managements of projects, gathering information and undertaking enquires as and when is necessary for the Living Well Engagement team and the department.

This post is open to applications for a fixed term or secondment opportunity ending March 2025. If you are making a secondment application, please seek approval from your current employer before hand.

Interviews will be held on Wednesday 12th June.

Main duties of the job

Main Duties of the role:

Providing administration support by:

• • Taking telephone calls for the Living Well Engagement Team and expected to use their initiative to deal with phone calls and messages
  • Sorting and prioritising all incoming mail and email, distributing as appropriate
  • Set and send out meeting invites for all meetings with system stakeholders
  • Preparation of agendas and minutes of all meetings and distributing notes, including typing up a group discussion
  • Ensuring taking appropriate follow-up action as required
  • Undertaking administrative duties such as photocopying, faxing and mail out distribution
  • Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
  • Inputting, monitoring and checking data
  • Supplying relevant information required for financial management, checking and sending invoices for payment
  • Developing and maintaining effective electronic filling systems, to ensure that information is kept securely and is accessible to other members of the team
  • Processing payments of expenses
  • Willing to work flexible hours and travel across the county
  • Maintaining positive and supportive relationships with Experts by Experience, wider team and all stakeholders
  • Contribute to development of the Living Well Engagement Service

About us

Derby & Derbyshire ICB is the organisation responsible for planning, monitoring, and paying for health services in Derby and Derbyshire. Serving a total population of 1,053,000 with a budget of over £1.6 billion the CCG has a staff base of approximately 500 people.

At NHS Derby and Derbyshire ICB we are passionate about making diversity and inclusion part of our DNA.

We have staff engagement forums, a diversity and inclusion network run by and for our people and aim for a workforce demography representative of the local community.

Together, we are building an inclusive culture, where difference is celebrated and people feel able to bring their whole self to work.

We are a disability confident employer and offer a range of family friendly, flexible working arrangements and inclusive employment policies, to support our people in the workplace.

At the NHS, we are reminded every day of how important life is.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you.

Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern. If it works for the service, we will do our best to make it work for you.