Job summary
SNEE Integrated Care System is an ambitious and innovative clinically led
organisation. The Financial Accounting Team are looking for part-time permanent
support to deliver on its existing core financial systems accounting
responsibilities, as well as undertaking new challenges, including the project
deliverables for the implementation of the new ISFE2 Finance Ledger system.
The Financial Accounts
Assistant post is a key role supporting the delivery of reliable, accurate and
timely financial information to the ICB. An important element of this is the assistance provided to the wider finance team
and the ICBs budget holders, helping them to navigate the system, troubleshoot
and resolve queries. The successful candidate will have high levels
of energy, tenacity and technical ability and will be joining an exceptional
highly skilled team who are passionate about the contribution they make to the organisation.
The post is advertised as a
band 5 in recognition of the skill set and experience required for the role.
The post would be ideally suited to individuals with financial systems experience
and an interest in how technological innovation can bring about improvements to
ways of working.
Please note, due to the ongoing cost reduction programme and restructure underway at SNEE ICB (due to end in Summer 2024), prior consideration for this role may be given to existing staff who are affected by this programme and this role may be removed from the recruitment process at any time.
Main duties of the job
- Assist with the management of workflow queues to ensure invoices and other notifications are processed in a timely manner.
- Assist with the review and approval process for the release of the various payment runs.
- Assist with the management and monitoring of the ICBs cashflow and cash management functions.
- Undertake month end processing procedures for the ICB to ensure accurate and timely recording of accounting records and completed reconciliations. This to include regular monitoring of system reports and dashboards, taking appropriate action to remedy transaction bottlenecks.
- Assist with financial queries with staff, suppliers, customers, which are often complex, including reasons for delays in payment and other sensitive issues. This to include liaison with SBS teams, where appropriate, to achieve satisfactory outcomes for all parties.
- Input ad hoc journals to the Shared Business Services system as required.
- Process other transaction types on the Oracle System such as sales orders and purchase order requisitions.
- Review and approve invoices up to specified limits previously checked by the Financial Payments Assistant.
- Propose improvements to working practices and procedures and implement procedures set by others.
- Set up and maintain S12 MH Doctors supplier accounts on Oracle.
About us
The NHS Suffolk and North East Essex ICB plan and buy healthcare services for over one million people. Working within a total budget of £1.5bn per year, we serve some of the poorest and wealthiest communities in the UK.
In addition to consolidating our own resources and expertise, we are also building powerful alliances with our partners in the local government, healthcare, community and voluntary sectors. Because we know that together, we can achieve the best possible health outcomes
We are committed to providing a supportive work environment where employees are able to work to the best their abilities. We value professional development and care about health and wellbeing of our staff with many initiatives in place to make us an employer of choice and an organisation that employees are proud to be part of.
Job description
Job responsibilities
The
primary purpose of the Financial Accounts Assistant is to play a full and
active key role within the ICB Finance team to deliver high quality finance
support to the ICB.
The
post holder will mainly support the work of the Senior Financial Accountant and
the Financial Accountant Systems Specialist to ensure that standing and
transactional data is properly maintained on the Shared Business Services (Oracle)
system, ensuring its successful operation and also take on additional duties
supporting the wider work of the Financial Accounting Team.
The
post holder will be required to utilise their knowledge, experience and core
financial skills to deliver a series of monthly / quarterly system specific
tasks and to support and communicate effectively with a range of clinical and
non-clinical budget holders and suppliers.
The
post holder will work at all times to ensure value for money within the NHS and
for the population of NHS Suffolk & North-East Essex ICB.
The
post-holder will be a member of a small team and will be required to work
closely with other teams, committees, project groups and other partner
organisations.
The post holder will provide financial support and analysis
to a range of stakeholders on an ad hoc basis.
Job description
Job responsibilities
The
primary purpose of the Financial Accounts Assistant is to play a full and
active key role within the ICB Finance team to deliver high quality finance
support to the ICB.
The
post holder will mainly support the work of the Senior Financial Accountant and
the Financial Accountant Systems Specialist to ensure that standing and
transactional data is properly maintained on the Shared Business Services (Oracle)
system, ensuring its successful operation and also take on additional duties
supporting the wider work of the Financial Accounting Team.
The
post holder will be required to utilise their knowledge, experience and core
financial skills to deliver a series of monthly / quarterly system specific
tasks and to support and communicate effectively with a range of clinical and
non-clinical budget holders and suppliers.
The
post holder will work at all times to ensure value for money within the NHS and
for the population of NHS Suffolk & North-East Essex ICB.
The
post-holder will be a member of a small team and will be required to work
closely with other teams, committees, project groups and other partner
organisations.
The post holder will provide financial support and analysis
to a range of stakeholders on an ad hoc basis.
Person Specification
Qualifications
Essential
- Must hold a financial qualification (AAT Professional Level or equivalent) or be able to demonstrate equivalent experience.
Desirable
- Studying with one of the following 4 recognised accounting professional bodies: CIMA, ACCA, ACA or CIPFA
Experience
Essential
- Evidence of a minimum of 5 years working in an accounting / finance environment.
- Must be familiar with Oracle financial systems.
- Evidence of previous financial accounting experience.
- Experience of working with and advising finance and non-finance managers where needed.
- Proven experience in dealing with complex problems which require analysis, interpretation and comparison of a range of options.
- Experience of dealing with confidential and/or sensitive information.
- Significant knowledge and understanding of accounting procedures, processes, bookkeeping and financial systems.
- Detailed knowledge of accounting standards and legislation.
- Proficient understanding knowledge of VAT, PAYE/NIC, Pension processes and reconciliations.
Desirable
- Previous experience of working in an NHS finance team.
Skills
Essential
- Proficient and competent on Excel to an intermediate / advanced level.
- Attention to detail and accuracy of information.
- Good communication skills, particularly verbal, but also written.
- Must be able to discuss complex issues with both internal managers and external organisations.
- Ability to communicate clearly when discussing financial issues with non-financial colleagues.
- Excellent organisational and planning skills are required to ensure key deadlines are met.
- Ability to work under pressure to strict deadlines.
- Ability to analyse, compare and interpret a range of financial information
Personal Attributes
Essential
- Team player.
- Professional attitude.
- Ability to work under pressure.
- Self-motivated.
- Tactful and diplomatic.
- Flexible, adaptable and reliable.
- Personal commitment.
- Honest.
- Willingness to learn.
- Able to develop & maintain strong working relationships, internally and externally.
- Able to work in a complex and rapidly changing environment.
- Commitment to continuous development of skills and knowledge.
- Able to plan, organise and co-ordinate work effectively under own initiative.
- Ability to plan and manage multiple workload priorities and meet deadlines.
- Able to concentrate on specific and detailed matters, whilst dealing with unplanned interruptions.
- Confident and resilient.
- Self-aware.
Other
Essential
- Regular office attendance is required, though you will also have the flexibility to work from home.
Person Specification
Qualifications
Essential
- Must hold a financial qualification (AAT Professional Level or equivalent) or be able to demonstrate equivalent experience.
Desirable
- Studying with one of the following 4 recognised accounting professional bodies: CIMA, ACCA, ACA or CIPFA
Experience
Essential
- Evidence of a minimum of 5 years working in an accounting / finance environment.
- Must be familiar with Oracle financial systems.
- Evidence of previous financial accounting experience.
- Experience of working with and advising finance and non-finance managers where needed.
- Proven experience in dealing with complex problems which require analysis, interpretation and comparison of a range of options.
- Experience of dealing with confidential and/or sensitive information.
- Significant knowledge and understanding of accounting procedures, processes, bookkeeping and financial systems.
- Detailed knowledge of accounting standards and legislation.
- Proficient understanding knowledge of VAT, PAYE/NIC, Pension processes and reconciliations.
Desirable
- Previous experience of working in an NHS finance team.
Skills
Essential
- Proficient and competent on Excel to an intermediate / advanced level.
- Attention to detail and accuracy of information.
- Good communication skills, particularly verbal, but also written.
- Must be able to discuss complex issues with both internal managers and external organisations.
- Ability to communicate clearly when discussing financial issues with non-financial colleagues.
- Excellent organisational and planning skills are required to ensure key deadlines are met.
- Ability to work under pressure to strict deadlines.
- Ability to analyse, compare and interpret a range of financial information
Personal Attributes
Essential
- Team player.
- Professional attitude.
- Ability to work under pressure.
- Self-motivated.
- Tactful and diplomatic.
- Flexible, adaptable and reliable.
- Personal commitment.
- Honest.
- Willingness to learn.
- Able to develop & maintain strong working relationships, internally and externally.
- Able to work in a complex and rapidly changing environment.
- Commitment to continuous development of skills and knowledge.
- Able to plan, organise and co-ordinate work effectively under own initiative.
- Ability to plan and manage multiple workload priorities and meet deadlines.
- Able to concentrate on specific and detailed matters, whilst dealing with unplanned interruptions.
- Confident and resilient.
- Self-aware.
Other
Essential
- Regular office attendance is required, though you will also have the flexibility to work from home.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
