Job summary
This is an exciting opportunity for someone with a flair for business support to come and join us as part of the dynamic South East London (SEL) Medicines Optimisation Team (MOT). This is a part time role (0.5 WTE) working in a job share arrangement. You will be based in the Integrated Medicines Optimisation function within the SEL MOT. You will act as the first point of contact for Integrated Medicines Optimisation, delivering a high quality, professional and comprehensive business support function. This will include supporting the operation of key medicines and Pharmacy related forums in SEL, including:
o The SEL Integrated Medicines Optimisation Committee (IMOC) - a multidisciplinary, clinical decision-making forum for medicineso The SEL Integrated Pharmacy Stakeholder Group (IPSG) - A pharmacy professional leadership forum, focusing on medicines value, community pharmacy integration and workforce.o Supporting any relevant sub-groups
You will be joining a well-established Team, working with partners and contributing to creating a culture of collaboration and learning. You will be expected to develop and maintain an expert knowledge of key issues in order to manage and prioritise your workload effectively and make appropriate adjustments. You will be highly motivated with excellent organisational skills, using own initiative and judgement to prioritise the workload whilst performing to tight deadlines.
Note: Contacts from recruitment agencies will not be considered
Main duties of the job
o Lead the business support for the Integrated Medicines Optimisation function to ensure appropriate levels of administration support are available and ensure flexibility to enable peaks in workload to be met, including rescheduling work to take account of changing priorities or urgent work requests.o To develop and maintain administrative and support functions within the team including the provision of a standard range of such functions such as diary management, arranging meetings, booking rooms/ catering requirements, managing generic email accounts, handling incoming emails, telephone calls and correspondence.o Ensure that meetings are effectively planned for, organised and supported, ensuring high quality agendas, minutes, papers are prepared, formatted and distributed to all members: ensuring all documentation for these meetings is readily available upon request, and key agreed time scales are achieved.o Attending and minuting meetings; to assist in the conduct of the meeting and recording the decisions and resolutions made. This will include as a minimum, meetings of the IMOC, the IPSG and any relevant sub-groups.o Lead the business support for system wide pharmacy and medicines optimisation meetings, involving multiple partners with complex, often clinical content.o Responsible for the operational development and maintenance of a range of internal systems to support efficient business processes.
About us
The South East London Integrated Care Board (ICB) is the NHS management unit of the Integrated Care System (ICS). It is accountable both to NHS England and to the South East London Integrated Care Partnership (ICP). The ICS exists to deliver four core purposes:o Improve outcomes in South East London population health and health and care serviceso Tackle inequalities in outcomes, experience and access suffered by the residents of South East Londono Enhance productivity and value for money in the in the use of health and care resources in South East Londono Help the NHS support broader social and economic development in South East London.
The ICS is not an intermediate management tier and fundamental to the operating model of the ICS are three fundamental principles:- Partnership: We are a partnership of sovereign bodies coming together to achieve something greater than the sum of the partners. All partners have a voice and all partners have responsibility.- Subsidiarity: We work on the basis of subsidiarity. This means issues and decisions should be dealt at the most local level consistent with their effective resolution.- Accountability: We value both supporting each other and being held to account by each other and our wider partners.
Job description
Job responsibilities
Please refer to the job description/personal specification for further information about the role.
You will be based at 160 Tooley Street in London, with travel to other sites within the ICB as needed. Please note that this role is a part time job share role (0.5 WTE or 18.75 hours per week). A flexible approach to working days would be beneficial, with Tuesdays and Wednesdays being critical in-office working days.
Interviews will take place face-to-face at the SEL ICB headquarters at 160 Tooley Street, London SE1 2TZ.
Note: Applicants are advised to submit their applications as soon as possible as we reserve the right to close the advert early if high volumes of applications are received.
For further information please contact Sholaye Siben, Senior Pharmacist Integrated Medicines Optimisation via Sholaye.Siben@selondonics.nhs.uk
Job description
Job responsibilities
Please refer to the job description/personal specification for further information about the role.
You will be based at 160 Tooley Street in London, with travel to other sites within the ICB as needed. Please note that this role is a part time job share role (0.5 WTE or 18.75 hours per week). A flexible approach to working days would be beneficial, with Tuesdays and Wednesdays being critical in-office working days.
Interviews will take place face-to-face at the SEL ICB headquarters at 160 Tooley Street, London SE1 2TZ.
Note: Applicants are advised to submit their applications as soon as possible as we reserve the right to close the advert early if high volumes of applications are received.
For further information please contact Sholaye Siben, Senior Pharmacist Integrated Medicines Optimisation via Sholaye.Siben@selondonics.nhs.uk
Person Specification
Education and Qualifications
Essential
- Degree or Post-graduate management diploma or equivalent post-graduate experience in relevant discipline i.e. Business Management or significant experience of working at a similar level
- Thorough knowledge of administrative procedures, including specialist software packages acquired through experience or formal training to degree level.
- Evidence of continued professional development
Experience and Knowledge
Essential
- Experience of working within a complex multidisciplinary environment
- Demonstrated experience of co- ordinating projects in complex and challenging environments
- Experience of working to tight deadlines and managing own time
- Experience of complex diary management
- Experience of working in a business support environment supporting members of an organisation's committee (s)
- Experience of providing business support and PA functions in a health or care organisation
- Experience of drafting briefing papers and correspondence at executive/ board level
- Ability to prioritise tasks, seeking guidance as required
- Demonstrated experience of drafting meeting minutes / action notes
- Excellent organisational skills
Skills and Abilities
Essential
- Demonstrates excellent interpersonal skills
- Confident with an ability to deal with individuals at all levels and in challenging situations
- Able to manage databases, risk logs, and other information sources related to supporting a programme
- Computer literate with excellent IT skills including word processing, Excel, PowerPoint, Outlook and website management
- Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders
- Numerate and able to understand difficult financial issues combined with deep analytical skills
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly
- Ability to work to deadlines, ensuring accuracy of output
Person Specification
Education and Qualifications
Essential
- Degree or Post-graduate management diploma or equivalent post-graduate experience in relevant discipline i.e. Business Management or significant experience of working at a similar level
- Thorough knowledge of administrative procedures, including specialist software packages acquired through experience or formal training to degree level.
- Evidence of continued professional development
Experience and Knowledge
Essential
- Experience of working within a complex multidisciplinary environment
- Demonstrated experience of co- ordinating projects in complex and challenging environments
- Experience of working to tight deadlines and managing own time
- Experience of complex diary management
- Experience of working in a business support environment supporting members of an organisation's committee (s)
- Experience of providing business support and PA functions in a health or care organisation
- Experience of drafting briefing papers and correspondence at executive/ board level
- Ability to prioritise tasks, seeking guidance as required
- Demonstrated experience of drafting meeting minutes / action notes
- Excellent organisational skills
Skills and Abilities
Essential
- Demonstrates excellent interpersonal skills
- Confident with an ability to deal with individuals at all levels and in challenging situations
- Able to manage databases, risk logs, and other information sources related to supporting a programme
- Computer literate with excellent IT skills including word processing, Excel, PowerPoint, Outlook and website management
- Ability to prepare and produce concise yet insightful communications for dissemination to senior stakeholders
- Numerate and able to understand difficult financial issues combined with deep analytical skills
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly
- Ability to work to deadlines, ensuring accuracy of output
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
