Job summary
NHS Buckinghamshire,
Oxfordshire and Berkshire West are
offering an exciting opportunity to a new position as our Senior Corporate
Office Manager with a good understanding
of good governance and expertise in professional secretariat management. The
post holder will be responsible for providing a corporate secretariat function
to the Board of Directors and its core committees, ensuring their effective
running and in compliance with the corporate governance framework and
Insightful Board. The post holder will
act as a point of contact to the Executives for secretariat support and support the Director of Governance, Executive team and Chairs on
issues relating to highly complex corporate governance, ensuring the
organisation's corporate business are undertaken and directed to the highest
standards of probity and according to statutory and legislative requirements,
and in accordance with the applicable regulatory framework.
Main duties of the job
The post holder will line
manage the Executive Assistant Managers and Corporate Assistant Managers and
act as a mentor within the team to ensure delivery of the highest standards of
corporate governance and best practice.
This is a full-time post with a requirement to be in the
office at least two days a week, with some level of flexibility offered under
the organisation's hybrid working framework.
The post holder will be a positive role model, and have a broad
knowledge and technical understanding of good governance, have excellent
communication and organisational skills, as well as the ability to work on
their own initiative. Providing cross cover arrangements for the team for
annual leave and sickness as the business needs require.
About us
NHS Buckinghamshire, Oxfordshire and
Berkshire West (BOB) Integrated Care Board is the statutory NHS organisation
responsible for planning and delivering health and care services for the
communities of Buckinghamshire, Oxfordshire and Berkshire West.
We work collaboratively with partner
organisations including local government, the voluntary, community and social
enterprise sector, and people and communities across the BOB Health and Care
Integrated Care System (ICS).
Our key priorities are to
increase healthy life expectancy and reduce health inequalities for the 1.7
million people who live in our communities.
We value and promote diversity
and are committed to equality of opportunity for all. We believe that the best
employers are those that reflect the communities they serve. We want to
increase the diversity of our NHS leadership and particularly encourage applications
from women, people from Black, Asian and Minority Ethnic communities, LGBT
communities, younger candidates and from people with lived experience of
disability, who we know are all under-represented in these important roles.
Our Values are:
Respectful
we are inclusive
Impactful
we make a difference
Integrity
we are kind and fair
Leadership
we encourage leadership
Collaborative
we work together in a positive way
Job description
Job responsibilities
Responsible for
Maintaining
robust corporate office arrangements on behalf of the Director of Governance.
Administering
the Board and Board Development sessions of the ICB and committees of the Board.
Line
management of the Executive and Corporate Assistant Managers and one Governance
support assistant within BOB ICB.
Implementing
and keeping under review the ICB corporate calendar; forward planners and
ensuring committee effectiveness is undertaken in line with the corporate
calendar to support compliance and development of the ICB Board
Provide
administrative support to the ICP during times of absence
Adherence
to legal and statutory guidance and compliance, and implementing local policies
and procedures in relation to appropriate corporate business practices.
Job description
Job responsibilities
Responsible for
Maintaining
robust corporate office arrangements on behalf of the Director of Governance.
Administering
the Board and Board Development sessions of the ICB and committees of the Board.
Line
management of the Executive and Corporate Assistant Managers and one Governance
support assistant within BOB ICB.
Implementing
and keeping under review the ICB corporate calendar; forward planners and
ensuring committee effectiveness is undertaken in line with the corporate
calendar to support compliance and development of the ICB Board
Provide
administrative support to the ICP during times of absence
Adherence
to legal and statutory guidance and compliance, and implementing local policies
and procedures in relation to appropriate corporate business practices.
Person Specification
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
- Ability to analyse complex facts and situations and develop a range of options.
- Takes decisions on difficult and contentious issues where there may be a number of courses of action.
Desirable
- Strategic thinking ability to anticipate and resolve problems before they arise.
Qualifications
Essential
- Must have an understanding of the background to and aims of current healthcare policy and appreciate the implications of this on engagement.
-
- Should have an appreciation of the relationship between the Department of Health, NHSE and individual provider and commissioning organisations.
Desirable
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
- Extensive knowledge of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to masters level equivalent.
- Evidence of post qualifying and continuing professional development.
- Member of relevant professional body.
Communication Skills
Essential
- Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups.
- Negotiate on difficult and controversial issues including performance and change.
Autonomy Freedom to Act
Essential
- Must be able to use initiative to decide relevant actions and make recommendations to Sponsor/ Manager, with the aim of improving deliverables and compliance to policies.
- Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales.
- Experience of identifying and interpreting National policy. Experience of researching best practice (globally, private and public sector), interpreting its relevance and processes/ practices which could be implemented successfully to achieve system reform (advising on policy implementation)
Physical Skills
Essential
- Working knowledge of Microsoft Office with intermediate keyboard skills.
Planning Skills
Essential
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly.
Desirable
- Comprehensive experience of project principles techniques and tools such as Prince 2 and Managing Successful Projects.
Person Specification
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
- Ability to analyse complex facts and situations and develop a range of options.
- Takes decisions on difficult and contentious issues where there may be a number of courses of action.
Desirable
- Strategic thinking ability to anticipate and resolve problems before they arise.
Qualifications
Essential
- Must have an understanding of the background to and aims of current healthcare policy and appreciate the implications of this on engagement.
-
- Should have an appreciation of the relationship between the Department of Health, NHSE and individual provider and commissioning organisations.
Desirable
- Educated to masters level or equivalent level of experience of working at a senior level in specialist area.
- Extensive knowledge of specialist areas, acquired through post graduate diploma or equivalent experience or training plus further specialist knowledge or experience to masters level equivalent.
- Evidence of post qualifying and continuing professional development.
- Member of relevant professional body.
Communication Skills
Essential
- Must be able to provide and receive highly complex, sensitive or contentious information, negotiate with senior stakeholders on difficult and controversial issues, and present complex and sensitive information to large and influential groups.
- Negotiate on difficult and controversial issues including performance and change.
Autonomy Freedom to Act
Essential
- Must be able to use initiative to decide relevant actions and make recommendations to Sponsor/ Manager, with the aim of improving deliverables and compliance to policies.
- Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales.
- Experience of identifying and interpreting National policy. Experience of researching best practice (globally, private and public sector), interpreting its relevance and processes/ practices which could be implemented successfully to achieve system reform (advising on policy implementation)
Physical Skills
Essential
- Working knowledge of Microsoft Office with intermediate keyboard skills.
Planning Skills
Essential
- Demonstrated capability to plan over short, medium and long-term timeframes and adjust plans and resource requirements accordingly.
Desirable
- Comprehensive experience of project principles techniques and tools such as Prince 2 and Managing Successful Projects.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
