Job summary
Thames Valley Cancer Alliance is a partnership that brings
together leaders from different hospital trusts, GPs and primary care, health
and social organisations, covering a population of nearly 1.8 million people.
Our aim is to improve the diagnosis, treatment and care for cancer patients in
our local area.
We are seeking to recruit two Project Support and Assurance
Administrators to join our innovative and dynamic team to provide professional business
administration and project support services to our Business and PMO teams.
This opportunity is ideal for someone with proven experience of supporting projects and delivering complex change in a dynamic environment, who is keen to develop their experience using a collaborative, system wide partnership approach. The ideal candidate will have excellent organisational and analytical skills, be competent in data entry, possess a good working knowledge of Microsoft Office packages, pay attention to detail and be a good team player. They should be able to work unsupervised, meeting tight deadlines and adapt to changing/ challenging situations.
For an informal discussion, please contact Cristine Kokla: Cristine.koklagaeta@nhs.net
Main duties of the job
The post holder will be responsible for providing a
high quality project, service and administrative support to the PMO department and
the Head of Business and Planning. The post holder will undertake reporting and
analysis information, to support the implementation of governance and assurance
processes.
The successful candidate will:
Provide administrative and secretarial
services, including preparation of agendas and minutes, ensuring project
documentation is kept up to date, assisting with stakeholder events including
travel around the TVCA geography.
Be first point of contact for enquiries to
the TVCA team, from a wide range of people including Trust staff and external
stakeholders, taking action where necessary and ensuring messages are
communicated accurately to relevant personnel and in an appropriate and timely
manner.
Ensure a comprehensive and robust
information system is in place and maintained to meet the requirements of
service delivery.
Maintain excellent standards of
interpersonal skills and communication in a professional, courteous and
friendly manner at all times, both within the Alliance with all levels of staff
(including managerial/ executive) and with external bodies.
You will be deeply committed to system integration and have
a natural ability to engage and collaborate with varied stakeholders and
continue to improve the health and wellbeing of our population.
About us
In
the heart of the Thames Valley is our Integrated Care Board (ICB). It covers
the geography across three counties and goes in line with the local authority
boundaries of Buckinghamshire, Oxfordshire, Reading, West Berkshire and
Wokingham. Our geography covers a population of nearly 1.8 million. While
overall in good health and socio-economic condition, alongside affluence we
have pockets of severe deprivation.
Our
constituent organisations include 175 GP surgeries, 5 local authorities, 3
acute hospital trusts, 2 mental health and community providers, 1 ambulance
trust and a single operating model across all of this, spending £2.5bn of
public money each year.
We
value and promote diversity and are committed to equality of opportunity for
all. We believe that the best organisations are those that reflect the
communities they serve. We want to increase the diversity of our NHS leadership
and particularly encourage applications from women, people from black and
minority ethnic communities, LGBT communities, younger candidates and from
people with lived experience of disability, who we know are all
under-represented in these important roles.
Job description
Job responsibilities
The
post holder will be expected to act autonomously ensuring that daily tasks and
on-going workloads are prioritised and completed in agreed timeframes. The post
holder will have sole responsibility for some areas of the job.
Provide
high quality project, service, initiative and administrative support including
information and analysis, against all elements of the Governance and Assurance
processes within the Alliance and undertake or participate in the presentations
as and when required.
The post
holder will undertake reporting and analysis of information to support delivery.
Support the
implementation of governance and assurance policies, ensuring their
effectiveness and contributing to future reviews of Alliance policies and
processes.
Contribute to
the development of Alliance documents, policies and guidance and propose
changes.
The post
holder is a key member of the team whose overarching goal is to enable, promote
and support the effective use of data, information, knowledge and technology to
improve, inform and support a portfolio of projects, services, and initiatives.
The job
description and person specification are an outline of the tasks,
responsibilities and outcomes required of the role. The job holder will carry out any other
duties as may reasonably be required by their line manager.
The job
description and person specification may be reviewed on an ongoing basis in
accordance with the changing needs of the Department and the Organisation.
Job description
Job responsibilities
The
post holder will be expected to act autonomously ensuring that daily tasks and
on-going workloads are prioritised and completed in agreed timeframes. The post
holder will have sole responsibility for some areas of the job.
Provide
high quality project, service, initiative and administrative support including
information and analysis, against all elements of the Governance and Assurance
processes within the Alliance and undertake or participate in the presentations
as and when required.
The post
holder will undertake reporting and analysis of information to support delivery.
Support the
implementation of governance and assurance policies, ensuring their
effectiveness and contributing to future reviews of Alliance policies and
processes.
Contribute to
the development of Alliance documents, policies and guidance and propose
changes.
The post
holder is a key member of the team whose overarching goal is to enable, promote
and support the effective use of data, information, knowledge and technology to
improve, inform and support a portfolio of projects, services, and initiatives.
The job
description and person specification are an outline of the tasks,
responsibilities and outcomes required of the role. The job holder will carry out any other
duties as may reasonably be required by their line manager.
The job
description and person specification may be reviewed on an ongoing basis in
accordance with the changing needs of the Department and the Organisation.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Physical Skills
Essential
- Skills for manipulating information.
- Advanced keyboard skills, use of a range of software.
Planning Skills
Essential
- Skills for supporting project management.
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills.
Desirable
- Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills.
Experience
Essential
- Knowledge of administrative procedures, project management or information analysis.
Desirable
- Basic knowledge of project principles.
- Previously worked in similar position within the public sector.
- ECDL.
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
Desirable
- Excellent time management skills with the ability to re-prioritise.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Person Specification
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Physical Skills
Essential
- Skills for manipulating information.
- Advanced keyboard skills, use of a range of software.
Planning Skills
Essential
- Skills for supporting project management.
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills.
Desirable
- Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills.
Experience
Essential
- Knowledge of administrative procedures, project management or information analysis.
Desirable
- Basic knowledge of project principles.
- Previously worked in similar position within the public sector.
- ECDL.
Analytical
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
Desirable
- Excellent time management skills with the ability to re-prioritise.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
