Job summary
In the heart of the Thames Valley is our Integrated Care Board (ICB). It covers the geography across three counties and goes in line with the local authority boundaries of Buckinghamshire, Oxfordshire, Reading, West Berkshire and Wokingham. Our geography covers a population of nearly 1.8 million. While overall in good health and socio-economic condition, alongside affluence we have pockets of severe deprivation.
Our constituent organisations include 175 GP surgeries, 5 local authorities, 3 acute hospital trusts, 2 mental health and community providers, 1 ambulance trust and a single operating model across all of this, spending c£2.5bn of public money each year.
Main duties of the job
The post holder is responsible for developing and maintaining effective and efficient systems for the management of the Medicines Optimisation team (MOT), and its functions. This postholder will also support the ICS Medicines Optimisation Collaborative Leadership group.
The role will develop and support Medicines Optimisation team information requirements, including systems for supporting performance management and related national and local targets. The post holder will have responsibility for preparation of papers and reports for the team including analysing prescribing data extracts. The role will also require you to keep team records in order to ensure the MOT function to the highest level.
The role will also provide PA functionality to the Chief Pharmacist and Deputy Chief Pharmacist and duties will be wide ranging and will include routine secretarial duties such as minuting of meetings, travel and diary arrangements, web and information support, and claim administration.
You will be expected to matrix work with colleagues in information, finance, Primary Care and other ICB directorates, working coherently together to meet the needs of the team. The post holder will build excellent working relationships with key stakeholders, conducting themselves in accordance with the organisational principles and values at all times.
About us
As a newly created ICB we are committed to having a
workforce that reflects the communities we support and are actively seeking to
improve the diversity of our workforce. We welcome applications from all
under-represented communities and groups and are particularly keen to attract
candidates from ethnic minority groups.
Job description
Job responsibilities
This is a Hybrid working role, in the office 1 to 2 days a week (with flexibility to be in the office if required for additional days for events and meetings on an ad hoc basis), and the rest of the week remote working, at times occasional visits to other sites will be required subject to change as we develop our New Ways of Working.
If you would like to have an informal conversation to find out more about the role, please contact David Locke on David.locke2@nhs.net
Job description
Job responsibilities
This is a Hybrid working role, in the office 1 to 2 days a week (with flexibility to be in the office if required for additional days for events and meetings on an ad hoc basis), and the rest of the week remote working, at times occasional visits to other sites will be required subject to change as we develop our New Ways of Working.
If you would like to have an informal conversation to find out more about the role, please contact David Locke on David.locke2@nhs.net
Person Specification
Experience
Essential
- Knowledge of administrative procedures, project management or information analysis.
- Organising and servicing meetings and taking complex minutes.
Desirable
- Basic knowledge of project principles.
- Previously worked in similar position within the public sector.
- Previous experience of working with clinicians and / or in clinical environment.
- Experience of working with medical terminology.
- Familiar with prescribing databases eg ePACT or equivalent.
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills.
Desirable
- Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills.
Planning Skills
Essential
- Skills for supporting project management.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
- ITQ2/ECDL
Desirable
- Secretarial / Administrative Qualification
Person Specification
Experience
Essential
- Knowledge of administrative procedures, project management or information analysis.
- Organising and servicing meetings and taking complex minutes.
Desirable
- Basic knowledge of project principles.
- Previously worked in similar position within the public sector.
- Previous experience of working with clinicians and / or in clinical environment.
- Experience of working with medical terminology.
- Familiar with prescribing databases eg ePACT or equivalent.
Communication skills
Essential
- Skills for communication on complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills.
Desirable
- Ability to pull together comprehensive draft reports, data and letters Negotiating, networking and persuasive skills.
Planning Skills
Essential
- Skills for supporting project management.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
- ITQ2/ECDL
Desirable
- Secretarial / Administrative Qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
