Job summary
This
is an exciting opportunity to join a friendly Team at the core of the NHS
West Yorkshire Integrated Care Board (WY ICB).
You
will be working in a fast-paced environment, providing an efficient,
professional, high quality and comprehensive administrative service to Board
members, meeting the individual needs of each function
Working
to the Business Manager, you will work autonomously as part of a Team
providing a wide range of administrative responsibilities including diary /
email management and support to complex meetings, ensuring that necessary and
effective systems are in place across the team to provide a responsive and
confidential administrative service to Board members.
With
a keen eye for detail and the ability to act proactively and adapt in a
dynamic environment, you will also work collaboratively with colleagues,
partners and stakeholders across West Yorkshire, aiming to make a positive
contribution and ensure delivery of the organisational mission and values.
We
are seeking enthusiastic team players who have demonstrable relevant
experience, are passionate about making a difference and whose values and
behaviours align with those of our Partnership. In return, we are committed
to maintaining a supportive and flexible working environment and promoting a
culture where our staff feel empowered to carry out their roles to the best
of their ability and are supported with any development needs.
Main duties of the job
To
provide a comprehensive administrative/ PA service to members of the WY ICB
Board including the production and coordinating of correspondence, agendas,
both formal and informal minutes of meetings, reports and presentational
material, to a high standard and in accordance with agreed corporate
standards.
Manage
effective, efficient and proactive systems so as to assist with workload of
Board members. ensuring that appropriate communications are actioned and
supporting documents are easily accessible .
Undertake
diary management for Board members - This will include arranging and
coordination of meetings (both internally and externally), using own
initiative through agreement of priorities to resolve conflicting
appointments and schedules often at short notice to meet changing demands/
requirements. Booking rooms, appropriate accommodation, travel arrangements,
equipment and catering as required
Act
as a first point of contact for communications received by Board members,
initiating and coordinating communications and responses on their behalf,
exercising judgement as to the appropriate response and providing any
relevant supporting information as appropriate.
To
provide a high quality, comprehensive and confidential administrative support
service to Board members including the Chief Executive, Chair, Executive
Directors and Non-Executive Members.
About us
NHS West Yorkshire ICB works to improve population health
and reduce inequalities, addressing diverse community needs. As part of the
West Yorkshire Health and Care Partnership, we collaborate with local councils,
health providers and community organisations.
We value diversity as a strength that enhances creativity
and patient outcomes. Committed to fostering an inclusive and supportive
workplace, we prioritise wellbeing and encourage applications from all areas of
the community, who meet the criteria for the role, regardless of their
protected characteristics.
We support Carers with a Carer friendly environment and a
working Carer passport. As a Mindful Employer, we support employees and
applicants with mental health conditions. As a Disability Confident Employer,
we guarantee interviews for suitable applicants meeting the essential criteria.
Please let us know of any required adjustments.
Lease cars are a benefit offered by the organisation
subject to eligibility. Fleet Solutions provides these cars, and any Fleet cars
will transfer (novate) through them. The organisation cannot transfer cars from
other lease providers that Fleet Solutions will not novate with.
Note:This advert may close
early due to high application volume, or be paused or withdrawn in line with
our policies if an applicant at risk or on pay protection applies.
Job description
Job responsibilities
To
work collaboratively as part of the Corporate Support Team (CST) to provide a
high quality comprehensive administrative / PA service to members of the NHS
West Yorkshire Integrated Care Board (WY ICB) including the Chief Executive,
Chair, Executive Directors and Non-Executive Members.
The
postholder will be required to demonstrate exceptional organisational and
administrative skills and have the ability to work independently with
considerable autonomy, using discretion, judgement and critical analysis to
manage a range of facts and situations, often of a complex nature. The role
requires the ability to act proactively and react within a dynamic
environment, with significant resilience.
They
will undertake the full range of administrative duties including diary and
email management; support to senior Partnership meetings (including agenda
setting, coordination of papers and minute taking); organisation of events;
hospitality bookings; management of information; dispersal of wide-ranging
communications; and any other administrative duties/ responsibilities in
support of the WY ICB as necessary.
The
postholder will be required to demonstrate highly competent leadership and
organisational skills, with the ability to streamline and implement
administrative processes to improve effectiveness in such a way as to make a
direct and positive contribution to the running of the NHS WY ICB.
They
will balance priorities through effective delegation and line management of
administration staff as designated. It is essential that the postholder
undertakes these duties with a high degree of confidentiality and integrity,
showing flexibility, initiative and enthusiasm.
They
should aim to add value and operate as an integral part of the Team, working
in harmony with colleagues in each of our five Places (Bradford District and
Craven, Calderdale, Kirklees, Leeds and Wakefield District) to ensure
delivery of the organisational mission and values
Job description
Job responsibilities
To
work collaboratively as part of the Corporate Support Team (CST) to provide a
high quality comprehensive administrative / PA service to members of the NHS
West Yorkshire Integrated Care Board (WY ICB) including the Chief Executive,
Chair, Executive Directors and Non-Executive Members.
The
postholder will be required to demonstrate exceptional organisational and
administrative skills and have the ability to work independently with
considerable autonomy, using discretion, judgement and critical analysis to
manage a range of facts and situations, often of a complex nature. The role
requires the ability to act proactively and react within a dynamic
environment, with significant resilience.
They
will undertake the full range of administrative duties including diary and
email management; support to senior Partnership meetings (including agenda
setting, coordination of papers and minute taking); organisation of events;
hospitality bookings; management of information; dispersal of wide-ranging
communications; and any other administrative duties/ responsibilities in
support of the WY ICB as necessary.
The
postholder will be required to demonstrate highly competent leadership and
organisational skills, with the ability to streamline and implement
administrative processes to improve effectiveness in such a way as to make a
direct and positive contribution to the running of the NHS WY ICB.
They
will balance priorities through effective delegation and line management of
administration staff as designated. It is essential that the postholder
undertakes these duties with a high degree of confidentiality and integrity,
showing flexibility, initiative and enthusiasm.
They
should aim to add value and operate as an integral part of the Team, working
in harmony with colleagues in each of our five Places (Bradford District and
Craven, Calderdale, Kirklees, Leeds and Wakefield District) to ensure
delivery of the organisational mission and values
Person Specification
Qualifications
Essential
- Knowledge of a full range of administrative procedures/developed corporate administration skills acquired through NVQ3, RSA3 or equivalent; or demonstrable practical experience
Skills & behaviours
Essential
- Advanced competency in using Microsoft Office products (including Outlook, Word, Excel, PowerPoint)
- Excellent interpersonal, written and presentational communication skills and the ability to effectively engage at all levels in order to ensure work is delivered
- Able to work independently, manage own workload and use own initiative
- Excellent organisation skills and the ability to prioritise workload and manage competing demands, working to tight deadlines
- High degree of attention to detail, able to work accurately, identifying errors quickly and easily
Experience
Essential
- Good understanding of the NHS and wider health and care system and structures; or demonstratable transferable experience
- Experience of effectively managing busy, complex diaries
- Experience of managing competing priorities and programmes of work
- Experience of working with directors or senior management, or considerable demonstratable evidence of working in a complex environment at a high-level
- Experience of agenda setting and formal minute taking at a senior level
- A proven track record of adaptability and flexibility within and across the work environment
- Experience of working across organisations to achieve shared goals
- A proven track record of adaptability and flexibility within and across the work environment
Desirable
- Supervisory or line management experience
Person Specification
Qualifications
Essential
- Knowledge of a full range of administrative procedures/developed corporate administration skills acquired through NVQ3, RSA3 or equivalent; or demonstrable practical experience
Skills & behaviours
Essential
- Advanced competency in using Microsoft Office products (including Outlook, Word, Excel, PowerPoint)
- Excellent interpersonal, written and presentational communication skills and the ability to effectively engage at all levels in order to ensure work is delivered
- Able to work independently, manage own workload and use own initiative
- Excellent organisation skills and the ability to prioritise workload and manage competing demands, working to tight deadlines
- High degree of attention to detail, able to work accurately, identifying errors quickly and easily
Experience
Essential
- Good understanding of the NHS and wider health and care system and structures; or demonstratable transferable experience
- Experience of effectively managing busy, complex diaries
- Experience of managing competing priorities and programmes of work
- Experience of working with directors or senior management, or considerable demonstratable evidence of working in a complex environment at a high-level
- Experience of agenda setting and formal minute taking at a senior level
- A proven track record of adaptability and flexibility within and across the work environment
- Experience of working across organisations to achieve shared goals
- A proven track record of adaptability and flexibility within and across the work environment
Desirable
- Supervisory or line management experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
