Job summary
The
Project Manager is a fixed role for 22.5 hours per week for 12 months and
will support transformation and change to maternity and neonatal services
across West Yorkshire & Harrogate.
The
post will be working within the Local Maternity & Neonatal System (LMNS)
Project Management Office (PMO) Team within the West Yorkshire Integrated
Care Board (WY ICB) based at White Rose House, Wakefield. Hybrid working is
available and some travel across West Yorkshire will be required.
You
will be organised and proactive and able to support the LMNS priorities.
The
proposed interview date for this post is 10 July 2024.
Main duties of the job
The
postholder will work as part of the LMNS Project Management Office (PMO)
supporting key stakeholders to deliver the required transformation of
maternity & neonatal services and the implementation of the West
Yorkshire & Harrogate Local Maternity & Neonatal System (LMNS) Plan.
The
role will provide high quality project management and administrative
support. This includes management of
plans, risks and issues, and servicing of special projects as well as
ensuring the smooth running of administrative processes within the Programme
Management Office.
The
successful candidate will work autonomously on a broad range of complex
activities within specific projects across a range of partners and
stakeholders, many of which will require constant re-assessment of delivery
timescales and plans where activities run behind schedule or delays are
caused by interdependencies across plans.
About us
NHS
West Yorkshire ICB is responsible for improving population health and reducing
inequalities to meet the diverse health needs of its population and is part of
the West Yorkshire Health and Care Partnership which includes organisations,
local councils, health and care providers and voluntary, community and social
enterprise organisations.
We
are passionate about creating an inclusive workplace that promotes and values
diversity; we see this as a strength and part of our founding mission, values
and behaviours. We know through experience that different ideas, perspectives
and backgrounds create a stronger and more creative work environment that
delivers patient outcomes.
We
are committed to creating the best place to work, where your contribution is
valued, your wellbeing is supported and all our colleagues can reach their full
potential. We welcome and encourage applications from all areas of the
community, who meet the criteria for the role, regardless of their protected
characteristics.
We operate
a Carer friendly working environment that is supportive and inclusive. We
actively encourage Carers to self-identify themselves and are offered a working
Carer passport.
As a Mindful
Employer we are positive and enabling towards all employees and job applicants
with a mental health condition.
We are a Disability
Confident Employer and commit to shortlisting suitable applicants who meet the
essential criteria for an interview.Please inform
us of any adjustments you may require.
Job description
Job responsibilities
The
post holder will be expected to provide efficient administrative, secretarial
and project support across the WY&H LMNS to ensure effective organisation
of commitments utilising excellent prioritisation, document presentation,
time management skills and advanced keyboard skills. A collaborative and flexible approach to
working across organisations, sectors and stakeholders is essential.
You
will co-ordinate complex meetings, workshops and other related events to
enable improvement work to happen. These involve multiple internal and
external stakeholders, including senior clinicians and service users. This requires strong negotiation skills to
ensure work happens in a timely fashion despite competing priorities.
The
role will lead on specific projects, liaising closely with the Programme
Director to ensure alignment of timescales and that work is planned, managed
and delivered effectively, ensuring that targets and milestones are met and
delivered on time. Establish and
maintain project progress meetings at the required frequency depending on the
project stage, including preparing agendas, taking minutes, maintaining
correspondence, distributing papers and tracking actions to maintain progress
and momentum.
Effective,
accurate and open communication is required with a range of organisations and
individuals, with the post holder acting as a key link between the projects
and stakeholders to ensure the successful delivery of a range of complex
projects.
Job description
Job responsibilities
The
post holder will be expected to provide efficient administrative, secretarial
and project support across the WY&H LMNS to ensure effective organisation
of commitments utilising excellent prioritisation, document presentation,
time management skills and advanced keyboard skills. A collaborative and flexible approach to
working across organisations, sectors and stakeholders is essential.
You
will co-ordinate complex meetings, workshops and other related events to
enable improvement work to happen. These involve multiple internal and
external stakeholders, including senior clinicians and service users. This requires strong negotiation skills to
ensure work happens in a timely fashion despite competing priorities.
The
role will lead on specific projects, liaising closely with the Programme
Director to ensure alignment of timescales and that work is planned, managed
and delivered effectively, ensuring that targets and milestones are met and
delivered on time. Establish and
maintain project progress meetings at the required frequency depending on the
project stage, including preparing agendas, taking minutes, maintaining
correspondence, distributing papers and tracking actions to maintain progress
and momentum.
Effective,
accurate and open communication is required with a range of organisations and
individuals, with the post holder acting as a key link between the projects
and stakeholders to ensure the successful delivery of a range of complex
projects.
Person Specification
Qualifications
Essential
- Relevant training and experience to degree equivalent level.
- Relevant project management qualification for example Prince 2/MSP or equivalent
Skills & behaviours
Essential
- Excellent analytical skills and experience of data management eg data analysis, interpretation and presentation of results
- Skilled in use of office support computer packages (MS Office Word, Excel, Powerpoint, Outlook, Access)
- Ability to take and record minutes of meetings
- Excellent organisational skills and self motivated
- Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience.
Desirable
- Enthusiastic about area of work and achieving results
Additional Requirements
Essential
- Able to work flexibly to meet the needs of the organisation.
- Has attention to detail, able to work accurately, identifying errors quickly and easily.
- Has a responsive, solution focused approach to addressing issues and barriers
Experience
Essential
- Working knowledge of the PMO function within a large and complex organisation
- Practical experience of managing successful projects, including the development of complex project management frameworks, monitoring and reviewing processes
- Experience of working to and achieving tight deadlines
- Establish & maintain effective working relationships with the team and stakeholders, often providing and interpreting complex and sensitive data to inform decision making where there may be barriers
Desirable
- Knowledge of the NHS or other public/voluntary sector bodies
- Knowledge of Maternity Transformation and Local Maternity & Neonatal Systems
Person Specification
Qualifications
Essential
- Relevant training and experience to degree equivalent level.
- Relevant project management qualification for example Prince 2/MSP or equivalent
Skills & behaviours
Essential
- Excellent analytical skills and experience of data management eg data analysis, interpretation and presentation of results
- Skilled in use of office support computer packages (MS Office Word, Excel, Powerpoint, Outlook, Access)
- Ability to take and record minutes of meetings
- Excellent organisational skills and self motivated
- Excellent communication skills, verbal and written, with the ability to adjust their communication style and content to suit the audience.
Desirable
- Enthusiastic about area of work and achieving results
Additional Requirements
Essential
- Able to work flexibly to meet the needs of the organisation.
- Has attention to detail, able to work accurately, identifying errors quickly and easily.
- Has a responsive, solution focused approach to addressing issues and barriers
Experience
Essential
- Working knowledge of the PMO function within a large and complex organisation
- Practical experience of managing successful projects, including the development of complex project management frameworks, monitoring and reviewing processes
- Experience of working to and achieving tight deadlines
- Establish & maintain effective working relationships with the team and stakeholders, often providing and interpreting complex and sensitive data to inform decision making where there may be barriers
Desirable
- Knowledge of the NHS or other public/voluntary sector bodies
- Knowledge of Maternity Transformation and Local Maternity & Neonatal Systems
