PMO Lead

Job description

Job responsibilities

JOB PURPOSE

• Provide strategic management support to the for day to day running of the Portfolio Management Office (PMO) Department and creation of a single, system wide PMO function for Dorset.
• Manage and maintain the portfolio risk & issue management process, providing objective and independent assessment of risks and ensure escalation process is adhered to for system level risks.
• Managing the system wide portfolio reporting process, including creation of relevant strategic reports, working with stakeholders to generate high quality reporting content and development of reporting processes.
• Provide strategic planning support to portfolio teams and develop and maintain a system-wide transformation plan, including inter-programme dependencies.
• Coordinate transformation assurance processes, including external programme assurance processes.
• Provide independent assurance of project management products and manage the finance and investment prioritisation process for transformation funding allocation.
• Manage and develop the governance process and pathways ensuring the decision makers have the right information and advice to inform effective strategic decision making according to the Portfolio Plan.
• Maintain best practice portfolio record keeping ensuring transformation related information is logged and managed according to the information management framework, including management of PMO Document Management System and Electronic Portfolio Project Management System.
• Provide advice and expertise in project management, including programme planning, business cases, project documentation and programme and project delivery, operating models, best practice ways of working and other project management disciplines.
• Provide direct line management over the Portfolio Management Office Support roles and ensure the support/administration functions of the Portfolio Management Office are operated effectively.
• Coordinate the Project Management Training and Development Programme, facilitating training of project managers and developing new modules for deployment to the Dorset workforce.
• Work as part of the wider Portfolio Management Office team to deliver a range of projects within the Portfolio Management Office strategy, expanding the Portfolio Management Office service catalogue.

• Undertake regular assessments, audits and other tasks to ensure we are adhering to best practice.
• Work with teams across the organisation to ensure the programme and projects are adhering to the relevant legislation and published guidance/mandatory requirements.
• Compile strategic portfolio progress reports for system level meetings.
• Develop and maintain the system portfolio plan and interdependencies.
• Liaise and develop working relationships with key stakeholders and external bodies; with a particular focus to programme assurance.
• Assist in the definition and implementation of project and programme QA standards, providing advice and guidance to the organisation where appropriate.
• Review the quality of product deliverables, ensuring there is clarity for the work being carried out, clear and specific acceptance criteria and approval route. To work with product owners to develop the specification where required.
• Coordinate and deliver training modules aimed at developing the project workforce across the system.
• Monitor system and programme performance and ensure compliance with agreed standards.
• Deliver PMO Projects in line with the project management framework to expand the PMO service offer to the system.
• Review and redraft existing policies and procedures where appropriate and provide guidance to team members to the processes and policies in place.
• Ensure that all project documentation is appropriate, accurate, up-to-date and securely stored.
• Undertake regular portfolio/programme/project reviews/audits to ensure compliance and appropriate progression, highlighting any areas of concern or action required to the PMO Manager.
• Manage the day-to-day operation of the electronic project management system.

Please note we reserve the right to extend the closing date or close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible

For further information, please see full Job Description attached.

Person Specification

Qualifications

Essential

• Degree level or equivalent level of experience in a Programme/Project Manager type role to demonstrate post specific knowledge across the range of work procedures and practices, underpinned by theoretical knowledge.
• PRINCE2/MSP/PMP Foundation/ Practitioner or equivalent PM qualification or equivalent level of knowledge or experience

Experience

Essential

• Recent experience in developing and working with a Portfolio/Programme/Project role.
• Recent previous experience of working within a customer focused environment.
• Previous experience of working within defined administrative procedures.
• Previous supervision/management experience.

Skills, Abilities and Knowledge

Essential

• Knowledge of a full range of administrative procedures.
• Standard Advanced keyboard skills.
• MS Office suite to intermediate/advanced level including Word, Excel and PowerPoint.
• Demonstrable ability to prioritise effectively.
• Ability to use own initiative within sphere of responsibility.
• Evidence of good communication skills, both verbal and written.
• Strong organisational skills and able to act under pressure.
• Strong time management skills, ability to prioritise and meet demanding deadlines.
• Ability to plan and organise a broad range of complex activities and adjust plans or strategies to meet the needs of the organisation/directorate in a changing environment.
• Demonstrated ability at exercising tact and diplomacy.
• Demonstrated ability to analyse situations and to provide a resolution.
• Demonstrable evidence of management skills in recruitment and selection
• Demonstrable evidence of management skills in performance management

Employer details

Employer name

NHS Dorset

Address

Vespasian House

Barrack Road

Dorchester

Dorset

DT1 1TG

Employer's website

https://nhsdorset.nhs.uk/ (Opens in a new tab)