Job summary
The post holder will provide proactive and comprehensive administrative support to facilitate the day to day running of the team and maintain a high quality of service. Providing comprehensive correspondence, diary and document management, arranging and servicing meetings for the Medicines Optimisation Team.
Main duties will include, the preparation of agendas and minutes, taking appropriate follow-up action as required and be central in the organisation of internal and external meetings, supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The post-holder will also support the analysing and monitoring of prescribing data to ensure regular reporting on prescribing budgets. The work may involve sensitive information and confidentiality must be observed at all times.
Main duties of the job
The post holder will be responsible for providing admin support across the Medicines Optimisation team, having a wide portfolio of work, including dealing with general enquiries and correspondence via Microsoft Teams and email.
Providing comprehensive correspondence, diary and document management, arranging and servicing meetings for the Medicines Optimisation Team.
To be the point of contact for the team on general matters, ensuring a high standard of communication and confidentiality when receiving and communicating to others, patient and staff sensitive issues, using the appropriate discretion and ensuring that queries are dealt with promptly and efficiently.
About us
We are committed to creating an inclusive organisation that promotes and values diversity. We know from experience that different ideas, perspectives and backgrounds create a stronger, more creative workplace that helps us to deliver the best services. We welcome applications which represent the rich diversity of our community; from people of all ages, disabled people, all genders, people from ethnic minority groups, LGBTQ+ people, people with diverse gender identity and expression, people from all religions and beliefs and other diverse characteristics, and we have processes in place to ensure that all applications are treated fairly and consistently at every stage of the recruitment process.
Job description
Job responsibilities
The post holder will provide proactive and comprehensive administrative support to facilitate the day to day running of the team and maintain a high quality of service. Providing comprehensive correspondence, diary and document management, arranging and servicing meetings and managing first time contacts for members of the Medicines Optimisation Team.
Main duties will include, the preparation of agendas and minutes, taking appropriate follow-up action as required and be central in the organisation of internal and external meetings, supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The post-holder will also support the analysing and monitoring of prescribing data to ensure regular reporting on prescribing budgets. The work may involve sensitive information and confidentiality must be observed at all times.
Job description
Job responsibilities
The post holder will provide proactive and comprehensive administrative support to facilitate the day to day running of the team and maintain a high quality of service. Providing comprehensive correspondence, diary and document management, arranging and servicing meetings and managing first time contacts for members of the Medicines Optimisation Team.
Main duties will include, the preparation of agendas and minutes, taking appropriate follow-up action as required and be central in the organisation of internal and external meetings, supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The post-holder will also support the analysing and monitoring of prescribing data to ensure regular reporting on prescribing budgets. The work may involve sensitive information and confidentiality must be observed at all times.
Person Specification
Application and Interview
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint Microsoft Teams and Access
- Understanding of Confidentiality and Data Protection Act.
- Knowledge of NHS issues
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
- Ability to work under pressure in a busy working environment and able to multi-task.
Person Specification
Application and Interview
Essential
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint Microsoft Teams and Access
- Understanding of Confidentiality and Data Protection Act.
- Knowledge of NHS issues
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users.
- Ability to work under pressure in a busy working environment and able to multi-task.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
NHS Bristol, North Somerset and South Gloucestershire Integrated Care Board
Address
BNSSG Integrated Care Board
100 Temple Street
Bristol
BS1 6AG
Employer's website
https://bnssg.icb.nhs.uk/ (Opens in a new tab)
