Job summary
This is an exciting new opportunity for a highly motivated and enthusiastic individual who will work as an active member of the ICS People Function. The Senior Administrator will provide administration support to the Surrey Heartlands Deputy Director of People and the Associate Director of Healthy Careers.
Main duties of the job
The post holder will support these positions across their remit, providing proactive admin and secretariate services; including for example, the preparation of agendas and minutes, taking appropriate follow-up actions as required. Supporting the leadership team with the management of projects, gathering information and analysing data, and undertaking enquires as and when is necessary.
The ideal candidate for this opportunity will have excellent communication skills, significant administrative/ secretarial experience including initiating and maintaining office systems, and the ability to work autonomously.
About us
Surrey Heartlands is a partnership of organisations working together - with staff, patients, their carers, families, and the public - to support people to live healthier lives. Surrey Heartlands developed into an Integrated Care Board (ICB) since July 2022, working through 4 Integrated, dynamic, and sustainable partnerships (ICP's) , each working together to deliver a shared vision across Surrey. ICP's aim to improve how local services are designed and co-ordinated for efficiency and benefit to the patient and service users. Each partnership is based on co-operation with our component partners, and focusing on local population needs, priorities and decision making.
The 4 ICP's are known as:
- North West Surrey Alliance
- Guildford and Waverley Alliance
- Surrey Downs Health and Care
- East Surrey Place
We have an ambitious vision for transformation and continuous improvement of health and care across our footprint and to deliver our objectives we need a team of capable, collaborative professionals who share the same vision. We are passionate about creating an inclusive workplace that promotes and values diversity. We know through experience that different ideas, perspectives, and backgrounds create a stronger and more creative work environment that delivers better patient outcomes. We welcome all applications, especially those from underrepresented communities, including people with a disability, and those from Black, Asian and Minority Ethnic (BAME) backgrounds.
Job description
Job responsibilities
For further details on this role, please refer to the attached job description. Please ensure that you pay careful attention to the essentials and desirables of the person specification when completing your supporting statement.
Job description
Job responsibilities
For further details on this role, please refer to the attached job description. Please ensure that you pay careful attention to the essentials and desirables of the person specification when completing your supporting statement.
Person Specification
Knowledge, Training and Experience
Essential
- Track record of delivering when there are competing priorities
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with complex, highly sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Experience of analysing and interpreting data, including producing reports for a range of large audiences.
- Excellent organisational skills with ability to provide secretariate support to meetings.
Communication Skills
Essential
- Ability to work under pressure in a busy working environment and able to multi-task
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Autonomy
Essential
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Person Specification
Knowledge, Training and Experience
Essential
- Track record of delivering when there are competing priorities
- Educated to NVQ 3 level in a relevant subject or equivalent level of qualification or significant equivalent previous proven experience.
- Significant administrative/ secretarial experience including initiating and maintaining office systems.
- Demonstrable experience in dealing with the public and dealing with complex, highly sensitive and confidential information.
- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
- Experience of analysing and interpreting data, including producing reports for a range of large audiences.
- Excellent organisational skills with ability to provide secretariate support to meetings.
Communication Skills
Essential
- Ability to work under pressure in a busy working environment and able to multi-task
- Clear communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering clear information/ instructions to staff and service users
Autonomy
Essential
- Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Surrey Heartlands ICB
Address
Dukes Court
Duke Street
Woking
GU21 5BH