Job summary
We have an exciting opportunity for an enthusiastic individual to join the North East London Cancer Alliance (NEL CA) to support our cancer programme across north-east London. As a Band 5 Project Support Officer, you will work across the 3 Alliance programmes to help the Alliance to improve the quality of life and access to psychosocial support.
The North East London Cancer Alliance drives the delivery of the cancer priorities across north-east London; improving early diagnosis, working in collaboration with colleagues, developing new ways of working, promoting prevention and raising awareness. Our aim is simple - to improve patient outcomes whilst reducing variation for all people affected by or at risk of cancer. Patients, carers and their families, remain at the very heart of all we do.
Our vision is to work in equal partnership with a diverse range of people affected by cancer in order to transform patient outcomes and the quality of care. We aspire to be a gold standard for leading and innovative practice in patient and public involvement. We support patient, clinical and managerial leaders to work collaboratively, placing equal value on these different and complementary types of expertise.
The Project Support Officer will be a key member of the team working with the Personalised Cancer Care programme lead and project managers to support the successful delivery of multiple projects.
There is a view to extend the post past December.
Main duties of the job
The post holder will be responsible for:
- Providing high quality project and administrative support.
- Providing business support including preparing correspondence, coordinating meetings, minute taking, room booking, and event management.
- Undertaking reporting and analysis of information to support the delivery of project objectives.
- Leading on carrying out procurement activities required for the projects, ensuring that it is in line with NEL Cancer Alliance policies and processes.
- Ensuring that vital issues are brought to the attention of the programme lead and project managers.
The post will include supporting one or more projects within NEL Cancer Alliance project portfolio and be responsible for ensuring that projects are delivered at pace.
The successful candidate will have experience of working collaboratively with our stakeholders and patient communities, excellent communication skills is essential.
For further information please contact Sarita Yaganti Sarita.Yaganti1@nhs.net
About us
NHS North East London Integrated Care Board (ICB) was formed on 1 July 2022.
We are an exciting new organisation putting the needs of communities at the heart of our commissioning arrangements.
We are working with local people and partners across health, social care and the voluntary sector in innovative ways to improve health and wellbeing for all our communities. Our key priority in the next year will be to develop closer integrated and collaborative ways of working with all our partners to implement our Out of Hospital Strategy.
We can only do this with great staff who are encouraged and supported, which is why we invest in them, listen to them, make sure we are representative of our populations and that we foster their health and wellbeing.
Please note that all vacancies will be subject to a 6 months' probation period in line with the Probation Policy.
Job description
Job responsibilities
3.1 Operational requirements
- Postholder has responsibility for prioritising and delivering own work
- Support timely implementation of project and services through project and administrative support, in accordance with the agreed priorities of the team
- Deliver against agreed objectives, achieving quality outcomes
- Provide coordination of, and participate in meetings, providing information advice and support where requested
- Provide relevant and timely advice to managers
- Responsible for preparation of correspondence and complex papers, as directed by manager
3.2 Financial and physical resources
- Support and inform the requirement for and targeting of resources, monitoring, implementing and evaluating projects
- Contribute to commissioning of goods and services, as required
- Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of this responsibility
3.3 Staff management
- Provide specialist training, advice and support on own role/responsibilities where necessary
- Support training and induction of new staff
- Supervise team as required
- Participate in the recruitment of staff
3.4 Information management
- Carry out timely and accurate information analysis and reporting on agreed areas of portfolio and presents findings in an agreed manner
- Develop and maintain databases required by job
- Maintain administrative and information resources
- Provide information to managers on project and statistical information matters
3.5 Research and development
- Undertake gathering and auditing of relevant data for key performance indicators
- Carry out relevant research required by the team
- Contribute to ensuring there are processes in place for sharing learning and outcomes
3.6 Planning and organisation
- Contribute to the planning of team projects, identifying interdependencies across projects/functions, risks and issues, potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary
- Pro-actively manage stakeholders, responding to and resolving conflict when this arises.
For full duties and responsibilities, please see the Job Description attached.
Job description
Job responsibilities
3.1 Operational requirements
- Postholder has responsibility for prioritising and delivering own work
- Support timely implementation of project and services through project and administrative support, in accordance with the agreed priorities of the team
- Deliver against agreed objectives, achieving quality outcomes
- Provide coordination of, and participate in meetings, providing information advice and support where requested
- Provide relevant and timely advice to managers
- Responsible for preparation of correspondence and complex papers, as directed by manager
3.2 Financial and physical resources
- Support and inform the requirement for and targeting of resources, monitoring, implementing and evaluating projects
- Contribute to commissioning of goods and services, as required
- Act in a way that is compliant with Standing Orders and Standing Financial Instructions in the discharge of this responsibility
3.3 Staff management
- Provide specialist training, advice and support on own role/responsibilities where necessary
- Support training and induction of new staff
- Supervise team as required
- Participate in the recruitment of staff
3.4 Information management
- Carry out timely and accurate information analysis and reporting on agreed areas of portfolio and presents findings in an agreed manner
- Develop and maintain databases required by job
- Maintain administrative and information resources
- Provide information to managers on project and statistical information matters
3.5 Research and development
- Undertake gathering and auditing of relevant data for key performance indicators
- Carry out relevant research required by the team
- Contribute to ensuring there are processes in place for sharing learning and outcomes
3.6 Planning and organisation
- Contribute to the planning of team projects, identifying interdependencies across projects/functions, risks and issues, potential impacts on wider organisation, resource requirements and building in contingency and adjustments as necessary
- Pro-actively manage stakeholders, responding to and resolving conflict when this arises.
For full duties and responsibilities, please see the Job Description attached.
Person Specification
Education / Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
Experience
Essential
- Experience of drafting briefing papers and correspondence
- Experience of monitoring budgets and business planning processes
- Experience of administrating meeting including agenda setting, minute taking, monitoring action logs and risk registers
- Experience in a healthcare environment
Desirable
- Experience in relevant disciplines e.g. project management, change management, finance, contracts, communications
Knowledge
Essential
- Knowledge of project principles, techniques and tools, such as Prince 2 Foundation and Microsoft Project
- Good knowledge of financial processes and administration such as Oracle
Desirable
- Understanding of the public sector
Person Specification
Education / Qualifications
Essential
- Educated to degree level in relevant subject or equivalent level qualification or significant experience of working at a similar level in specialist area
Experience
Essential
- Experience of drafting briefing papers and correspondence
- Experience of monitoring budgets and business planning processes
- Experience of administrating meeting including agenda setting, minute taking, monitoring action logs and risk registers
- Experience in a healthcare environment
Desirable
- Experience in relevant disciplines e.g. project management, change management, finance, contracts, communications
Knowledge
Essential
- Knowledge of project principles, techniques and tools, such as Prince 2 Foundation and Microsoft Project
- Good knowledge of financial processes and administration such as Oracle
Desirable
- Understanding of the public sector
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).