Job summary
Are you looking to take the
next step in your career as part of a vibrant team working to transform
community healthcare services for the population of Sussex? Do you have past
administrative experience and are you motivated and proactive, with a keen eye
for attention to detail? Do you have a
passion for improving patient pathways for the benefit of our population?
Main duties of the job
NHS Sussex is looking for an
exceptional candidate for the role of Senior Administrator to take a key role
supporting the efficient functioning of the Community Commissioning Team by providing
and coordinating high quality administrative support. You
will work with us to support the management of the Community portfolio,
gathering information, promoting the effective use of data, information,
knowledge, and technology to improve and inform projects and initiatives across
the range of our work. You will need to be flexible, have a can
do attitude and a clear focus on collaboration and team work to achieve
results.
If you think you have the
necessary skills and are ambitious to make an impact on Sussex community
services, then this is the job for you.
For an informal discussion
about the role please contact Tracy Moreton, Community & Urgent Care
Commissioning & Transformation Officer - tracy.moreton@nhs.net.
About us
NHS Sussex ICB are committed to enabling team members to work in an agile and flexible way. We adopt a flexible first approach to working patterns. We empower our people to work where, when, and how they choose with minimum constraints to support their wellbeing to sustain good work life balance and to optimise performance and delivery.
We celebrate diversity and promote equal opportunities; we are committed to challenging and eliminating racism and other forms of discrimination and advancing and promoting equality of opportunity in the provision of services and creating an inclusive environment for all employees. We believe that everyone has the right to be treated with dignity and respect.
Flexible working requests will be considered for all roles.
Agile working is not just related to working from different locations or at different times. It is about effectively utilising technology to improve work practices and to work differently to increase our overall effectiveness to improve health outcomes for our population.
Should you require a reasonable adjustment to our recruitment process please contact the Recruitment Team at scw.peopleresource@nhs.net to ensure that measures can be put in place to support you.
NHS Sussex has committed to achieving Net Zero Carbon emissions by 2045. As a member of staff you will be encouraged and supported to implement new ways of working that will help us achieve that goal.
Working for us - Sussex Health and Care (ics.nhs.uk)
Job description
Job responsibilities
The post holder is required to provide administrative support; including for example, process and systems support, inbox coordination and support to internal team services. This may also include collation and circulation of papers, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The Postholder will be expected to actively engage and participate in cross-functional collaboration within the SCI Directorate, recognising the interconnectedness of the strategic and joint commissioning and transformation portfolios. This includes sharing knowledge, insights, and best practice across the areas of MHLDA, Acute, Urgent, Community and Primary Care and working jointly with the place based Joint commissioning & Integration functions. The Postholder will share their subject matter expertise/skills, working strategically with other postholders, supporting and embedding integration and new ways of working, enabling collective decision-making and strategy development.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Job description
Job responsibilities
The post holder is required to provide administrative support; including for example, process and systems support, inbox coordination and support to internal team services. This may also include collation and circulation of papers, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when is necessary for the head of department, teams and the department. The Postholder will be expected to actively engage and participate in cross-functional collaboration within the SCI Directorate, recognising the interconnectedness of the strategic and joint commissioning and transformation portfolios. This includes sharing knowledge, insights, and best practice across the areas of MHLDA, Acute, Urgent, Community and Primary Care and working jointly with the place based Joint commissioning & Integration functions. The Postholder will share their subject matter expertise/skills, working strategically with other postholders, supporting and embedding integration and new ways of working, enabling collective decision-making and strategy development.
The job description and person specification may be reviewed on an ongoing basis in accordance with the changing needs of the Department and the Organisation.
Person Specification
Qualifications
Essential
- Educated to NVQ/RSA Diploma level 4 in a relevant subject or equivalent level of education or evidence of experience equivalent to level of qualification. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Skills and Capabilities
Essential
- Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Effective team working
- Minute taking
Experience
Essential
- Experience of delivering a wide range of administration tasks to a high standard in a patient/service focused environment, including initiating and maintaining office systems
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Ability to act on own initiative and independently within policies and procedures, referring to manager as required.
- Strong organisational skills able to deliver agreed objectives within an agreed timeframe.
- Understanding of Confidentiality and General Data Protection Regulations
Other
Essential
- An ability to maintain confidentiality and trust.
- Professional, calm, and efficient manner
- Commitment to continuing professional development.
- Positive and flexible approach to work
- Commitment to equality, diversity and inclusion and an understanding of equal opportunities
Person Specification
Qualifications
Essential
- Educated to NVQ/RSA Diploma level 4 in a relevant subject or equivalent level of education or evidence of experience equivalent to level of qualification. Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel, PowerPoint and Access.
Skills and Capabilities
Essential
- Ability to work without supervision. Able to work on own initiative, organising and prioritising own and others workloads to changing and often tight deadlines.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Effective team working
- Minute taking
Experience
Essential
- Experience of delivering a wide range of administration tasks to a high standard in a patient/service focused environment, including initiating and maintaining office systems
- Demonstrable experience in dealing with the public and dealing with sensitive and confidential information.
- Ability to act on own initiative and independently within policies and procedures, referring to manager as required.
- Strong organisational skills able to deliver agreed objectives within an agreed timeframe.
- Understanding of Confidentiality and General Data Protection Regulations
Other
Essential
- An ability to maintain confidentiality and trust.
- Professional, calm, and efficient manner
- Commitment to continuing professional development.
- Positive and flexible approach to work
- Commitment to equality, diversity and inclusion and an understanding of equal opportunities
