Job summary
Band 5 Senior Contract Officer, 1 WTE, 12 Month Maternity Cover Secondment
We're delighted to offer an excellent opportunity for a Band 5 Senior Contract Officer to join our friendly and supportive team on a 12-month secondment to cover maternity leave.
In this role, you will be working side by side with colleagues from across the organisation, building strong relationships and ensuring our contracting and procurement functions are efficient, transparent, and effective. You will take charge of preparing, reviewing, and managing vital contract documents and variation orders, your attention to detail will keep our operations running seamlessly and to the highest NHS standards. You will also be a catalyst for change, supporting experienced contract managers in delivering innovative solutions and improvements across a diverse portfolio of contracts, directly impacting patient care and service quality. You'll enable progress, playing a pivotal role in supporting procurement activities, helping secure the best services and outcomes for our patients and communities.
You'll be managing communications, ensuring everyone is informed and aligned, and that information flows smoothly between teams and stakeholders.
Main duties of the job
We're looking for someone who is organised, pays close attention to detail, and communicates well with team members and stakeholders alike. Your contribution will help us keep our contracting processes running efficiently. Whether you already have experience in contract administration, or are looking to bring your transferable skills to a new challenge, we welcome your interest. We understand the importance of flexibility and work-life balance, which is why we offer hybrid work arrangements for this role. You'll have the opportunity to work remotely for part of the week, while spending a couple of days in our welcoming office at Aperture House, Exeter. This approach allows you to collaborate in person with your team, while also providing the flexibility to manage your work in a way that suits you best.If you're looking for a role where your skills and enthusiasm can make a real difference, and you're ready to take on a rewarding challenge, we'd love to hear from you! For any queries or to find out more about the role, please contact Lee Jordan, Head of Contract Efficiencies via lee.jordan1@nhs.net
About us
NHS Devon Integrated Care System
As an Integrated Care System (ICS), we recognise now more than ever that we can only provide the care that people really need by working together. Together for Devon therefore represents a partnership where health and care services work together with local communities to improve peoples health, wellbeing and care. It aims to transform health and care services so they are clinically, socially and financially sustainable.
Our vision is simple: equal chances for everyone in Devon to lead long, happy and healthy lives. To achieve this, we have set out six ambitions for the next five years that will help us transform services including: Effective and efficient care, embedding the Integrated Care Model, the Devon deal (a citizen-led approach to health and care), Children and young people, Digital Devon and ensuring Equality.
About NHS Devon
As part of the Devon ICS, NHS Devon Integrated Care Board is responsible for the majority of county's NHS budget, and develops a plan to improve peoples health, deliver high-quality care and better value for money. The organisation is led by a diverse board, with an aim to improve peoples lives in Devon wherever they live, to reduce health inequalities and make sure we can deliver these services for the long term.
For more information, visit ourwebsite www.onedevon.org.uk
Vacancies may close early if a high volume of applications are received.
Job description
Job responsibilities
Please see the attached Job description and person specification for full details of the role and responsibilities.
Eligibility to Work in the UK Important Information
NHS Devon does not currently hold a sponsorship license to support visa applications. We have been able to successfully meet our recruitment needs without the requirement for visa sponsorship. As such, we are only able to consider applications from candidates who already have the appropriate legal right to work in the UK at the time of application. We are committed to fostering an inclusive and diverse workforce and welcome applications from all qualified individuals who meet this requirement. Thank you for your understanding.
Job description
Job responsibilities
Please see the attached Job description and person specification for full details of the role and responsibilities.
Eligibility to Work in the UK Important Information
NHS Devon does not currently hold a sponsorship license to support visa applications. We have been able to successfully meet our recruitment needs without the requirement for visa sponsorship. As such, we are only able to consider applications from candidates who already have the appropriate legal right to work in the UK at the time of application. We are committed to fostering an inclusive and diverse workforce and welcome applications from all qualified individuals who meet this requirement. Thank you for your understanding.
Person Specification
Experience, Knowledge & Qualifications
Essential
- Knowledge of administrative procedures, project management or information analysis.
- Basic knowledge of project principles.
- Expert knowledge of MS packages including Word, Excel, PowerPoint and Outlook.
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Desirable
- Previously worked in similar position within the public sector.
- Knowledge of NHS issues.
- Understanding of Data Protection Act.
Communication Skills
Essential
- Skilled communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering complex information/ instructions to staff and service users.
- Ability to pull together comprehensive draft reports, data and letters.
- Negotiating, networking and persuasive skills.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Ability to work effectively as part of a team.
Equality & Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Analytical Skills
Essential
- Strong problem solving skills with the ability to respond to sudden unexpected demands.
- Excellent time management skills with the ability to re-prioritise.
Planning Skills
Essential
- Skills for supporting project management.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Desirable
- Training or experience of direct line management.
Physical Skills
Essential
- Skills for manipulating information.
- Advanced keyboard skills, use of a range of software.
Autonomy / Freedom to Act
Essential
- Ability to work without supervision.
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales.
Other
Essential
- An ability to maintain confidentiality and trust.
- Professional, calm and efficient manner.
- Commitment to continuing professional development.
- Positive, flexible and pro-active approach to work.
- Used to working in a busy environment.
- Adaptability, flexibility and ability to cope with uncertainty and change.
- Effective organiser.
Person Specification
Experience, Knowledge & Qualifications
Essential
- Knowledge of administrative procedures, project management or information analysis.
- Basic knowledge of project principles.
- Expert knowledge of MS packages including Word, Excel, PowerPoint and Outlook.
- Educated to degree level in relevant subject or equivalent level of experience of working at a similar level in specialist area.
Desirable
- Previously worked in similar position within the public sector.
- Knowledge of NHS issues.
- Understanding of Data Protection Act.
Communication Skills
Essential
- Skilled communicator with excellent writing, data entry and presentation skills: capable of constructing and delivering complex information/ instructions to staff and service users.
- Ability to pull together comprehensive draft reports, data and letters.
- Negotiating, networking and persuasive skills.
- Ability to work under pressure in a busy working environment and able to multi-task.
- Ability to work effectively as part of a team.
Equality & Diversity
Essential
- Understanding of and commitment to equality of opportunity and good working relationships.
Analytical Skills
Essential
- Strong problem solving skills with the ability to respond to sudden unexpected demands.
- Excellent time management skills with the ability to re-prioritise.
Planning Skills
Essential
- Skills for supporting project management.
Management Skills
Essential
- Skills for managing aspects of projects ensuring they meet financial targets.
Desirable
- Training or experience of direct line management.
Physical Skills
Essential
- Skills for manipulating information.
- Advanced keyboard skills, use of a range of software.
Autonomy / Freedom to Act
Essential
- Ability to work without supervision.
- Ability to work on own initiative and organise own workload with minimal supervision working to tight and often changing timescales.
Other
Essential
- An ability to maintain confidentiality and trust.
- Professional, calm and efficient manner.
- Commitment to continuing professional development.
- Positive, flexible and pro-active approach to work.
- Used to working in a busy environment.
- Adaptability, flexibility and ability to cope with uncertainty and change.
- Effective organiser.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
